Finance Manager - Hagadera
Sector: Finance
Location: Kenya
Employee Category: Full
Time
Job Purpose / Objective: The Finance Manager will be the head of financial matters in the Dadaab field office. The position will supervise a Finance Assistant.
The position will be responsible for
budgets preparations and budget monitoring, cash flows and cash forecasts,
financial reporting, staff training and capacity building and overseeing day to
day running of the field finance office.
Key Responsibilities:
Field Finance Reporting
Field Finance Reporting
- Ensure that the month is closed on 25th for
all months but September, which is a fiscal year closing month in IRC on
30th.
- Ensure that all cash books are closed and cash
count conducted on 25th of the month (30th in September)
- Ensure that all bank books are closed and the
period bank statements as at 25th (30th September) are obtained at the
month end.
- Ensure all advances are reconciled at the
month end as per advance policy.
- Ensure that all outstanding invoices are paid
before the end of the month to ensure they are recorded within the same
month they are incurred.
- Ensure that the financial reports are
submitted to Nairobi finance department on the 1st of the next month for
all months except September.
Donor Reporting
- Ensuring donor regulations are adhered to for
all aspects of the operations
- Ensure that BvAs are provided to relevant
parties on time and accurately
- Identification of procedural or training
issues to be addressed to improve the quality of report data.
Training & Support
- Liaising with the country office for policy or
procedure questions
- Training staff staff on IRC accounting
procedures and requirements, assists the Field Coordinator and program
staff in finance related issues and activities.
- Review of financial data submitted. Identify
weaknesses or problems being encountered by program and operations staff
and recommend corrective action.
- Train field managers on budget tracking,
review burn rates and provide advise if spending is not happening
according to plan.
- Prepare key performance areas for staff
reporting directly under you and conduct performance appraisal
- Identify areas of staff development
- Communicate with Finance Controller on
security issues within the office and outside the office.
- Report to the Finance Controller any
irregularities that occur within the IRC office, staff compound and camps
on policy and procedures.
Bank & Cash management
- Oversee weekly petty cash counts
- Supervision of the processing of bank and cash
transactions.
- Ensuring internal control procedures are
followed for all cash disbursements, receipts and transfers
- Oversee the maintenance of an accurate and
updated cashflow report. Get updates from the Finance assistant weekly
- Liaison with bank officials to resolve
problems or facilitate improved service.
- Ensuring that all banks are immediately
updated on changes to bank signatories
- To be the contact person for all bank
correspondences.
- Prepare the bank reconciliation for the field
office monthly
Cash Forecasting
- Preparation of cash forecasts and CTR for
Dadaab and submitting it on the 25th of every month
- Monitoring cash usage and requirements and
advise the Finance Country office of possible unusual activity or
requirements
- Working with field and program coordinators to
help them develop more accurate cash forecasts
- Ensure that the sufficiency of bank reserves
at all times for the Garissa bank account.
Internal Control
- Reviews of controls and monitoring of
compliance with established procedures.
- Preparation of written reports which identify
key issues and provide recommendations for improving control processes or
procedures.
Budgets
- Review funding allocations to enable proper
guidance to programs and proper coding.
- Closely monitor all grants to ensure that no
grants are overspent or under spent through checking of over/under
expenditure on the Budget vs. Actuals reports.
- Working with program staff to prepare grant
budgets to support new proposals or realignments to ensure adequate
coverage of field operating costs.
- Review of actual vs. budget results to ensure
maximum utilization of budgeted amounts and to provide recommendations for
realignments as required.
- Attend Grant Opening, BvA review and Closing
Meetings
- Ensure that all accruals at grant closure are
accurate, valid and are promptly liquidated.
Staff management
- Daily supervision and review of the work flow
processes for efficiency
- Prepare a standard work schedule to act as a
guide.
- Regular and open communication with IRC staff
from all departments.
- To represent the finance department in the
weekly tender committee meetings when nominated to do so.
- To be willing and ready to participate in
field staff exchange programs.
Required Qualifications:
- Bachelor’s degree in Accounting, or Finance or
CPA.
- Advanced Diploma in Accounting from recognized
College/Institutions with a minimum of three (3) years of accounting
experience.
- Computer literate with significant experience
in excel, accounting package knowledge (SUN system) will be an added
advantage.
- The candidate should be mature, with stable
personality and ability to maintain confidentiality.
Required Experience &
Competencies:
- Good written and verbal skills in the English
language.
- Ability to carry out responsibilities
independently with minimal technical support.
- Must be a patient and good communicator who
can function in an organizational environment involving a diversity of
cultures, languages, and personal interests and agendas.
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and other benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK
HERE to apply online
Senior Finance Manager - Accounting
Sector: Finance
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Job Purpose / Objective: The Senior Financial Manager - Accounting has
overall responsibility for the finance and accounting functions for the country
program.
The Senior Finance Manager-Accounting
responsibilities include internal control, accounting data base management,
reconciliation and verification of payment, staff training, management, and
treasury and cash management functions.
Key Responsibilities
Internal Control
Key Responsibilities
Internal Control
- Ensures that all policies and procedures are
in compliance with IRC and funding source policies, procedures, and
requirements.
- As required establishes finance and supporting
function policies, systems and procedures, and directs or performs their
development, documentation, and implementation.
- Manages the finance staff activities and
schedules to meet the financial reporting requirements and deadlines
specified by New York and donors.
- Ensure that on a monthly basis balance sheet
reconciliations are completed on a timely basis and those final reconciliations
and trial balances are reviewed with the Country Director and Finance
Controller.
- Closely monitors all financial activities, and
keeps the Finance Controller advised of all situations which have the
potential for a negative impact on internal controls or financial
performance.
- Develops schedules and performs or supervises
the completion of country internal control audits, and initiates actions
necessary to correct internal control weaknesses.
- Facilitates and co-ordinates external,
internal, donor or government audits
- Oversees the protection of the country’s
assets (cash, inventory, NEP) through the enforcement of internal control
policies and procedures.
- Maintains current knowledge of local
government requirements related to financial matters and ensures
compliance with tax regulations and other legal requirements.
- Is the principal liaison with IRC NY on all
finance, accounting, grant budget management, and cash management matters
Training & Staff Management
- Develops and implements a training program for
the country’s international and national finance staff to ensure staff
development and minimize IRC’s exposure when staff are absent or depart.
- Maintains current job descriptions for all
positions within the finance group.
- Ensures comprehensive and constructive
performance reviews are completed on a timely basis and facilitates
discussion of performance and career options with all country finance
staff.
- Oversees training and technical support to
country program, logistics and administrative staff for skills improvement
in the areas of accounting, reporting and internal control.
Treasury and Cash Flow Management
- Supervises all country office bank relations
and bank account activities including negotiation of fees, interest and
currency exchange rates.
- In compliance with IRC policy establishes
country policies regarding cash holding limits, cash movements and foreign
currency holdings.
- Oversees the timely preparation, review and
approval of all monthly bank account and cash reconciliation’s.
- Establishes country policies on advance
payments, credit terms, and use of bank payment instruments.
- Designs, implements, and monitors systems,
procedures and reporting necessary to maintain on current basis accurate
forecasts of cash requirements for meeting future spending, including
commitments entered into and which obligate IRC to future spending.
- Supervises the preparation of Cash Transfer
Requests to New York and ensures that appropriate balances are maintained
to facilitate grant implementation.
- Ensures the development and implementation of
a plan to minimize the country’s foreign exchange exposure to currency
gains and losses.
- Supervises the collection of contractual and
other receivables.
Document Management
- Review internal system of record retention to
ensure compliance with IRC policy and the local laws.
- Ensure maintenance of uniform standards for
documentation; including forms, support documents etc.
- Ensure sufficient procedures for retention of
documents; proper and systematic filing for ease of access;
- Control access to financial records to
authorized staff only.
Key Result Areas
- Strengthen and maintain the integrity of
finance systems, ensuring smooth financial operations for supporting
program work, updating and generating timely financial information to the
management, donors, partners and other organizational levels.
Required Qualifications:
- A Bachelors degree in Accounting, Business
Administration, Commerce or Finance with a recognized professional
certificate in accounting such as CPA, or ACCA.
- Not less than 3 years at a senior level within
the Finance Department of an international organization. Experience in the
humanitarian sector will be an added advantage
- Extensive experience in working with
computerized accounting systems, standard spreadsheet and database
programs is an asset
Required Experience &
Competencies:
- Good written and verbal skills in the English
language.
- Must be comfortable in being a proactive
member of the top-management team.Must seek to identify and communicate
potential problems and propose solutions to the level of management
appropriate to effect solutions.
- Must be able to function effectively in a
loosely structured, but complex work environment and to set appropriate
priorities and deal effectively with numerous simultaneous requirements
- Ability to carry out responsibilities
independently with minimal technical support from within the program
organization.
- Must be a patient and good communicator who
can function in an organizational environment involving a diversity of
cultures, languages, and personal interests and agendas.
- Good at role of facilitator and team player in
solving problems.
- Committed to staff training and development
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and other benefits are
compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
How to Apply
CLICK HERE to apply online
Senior Field Operations Coordinator - Kakuma
Sector: Program
Management
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Background: The
Kakuma Refugee Camp (KRC) is located in north western Kenya in the Turkana
County, Turkana west Sub County.
The camp currently provides support
services to a population of approx 184,000 registered refugees from 20
different nationalities and approximately 10% of camp population host community
members living at the periphery of the camp. The majority of the refugees
are from Southern Sudan and Somalia.
The International Rescue Committee
(IRC) has been working in the camp since 1992. From January 1997, the IRC
has been responsible for the management of the entire health sector as the sole
agency providing comprehensive primary health care services to refugees in the
camp.
The IRC implements programs in
community health, clinical services, nutrition, HIV/AIDS, Protection
mainstreaming, Women protection and empowerment.
The IRC operates 6 health facilities,
2 maternity labour wards and 1 hospital with 1 new hospital under
construction.
It is the largest of IRC’s
programming in Kenya, with an annual budget of about $8 million and a staff
complement of more than 150 excluding about more than 1,020 incentive workers.
Job Purpose / Objective: The Senior Field Operations Coordinator leads IRCs response in the Kakuma Field Site and is responsible for supporting, coordinating and supervising timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program.
Job Purpose / Objective: The Senior Field Operations Coordinator leads IRCs response in the Kakuma Field Site and is responsible for supporting, coordinating and supervising timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program.
The Senior Field Operations
Coordinator provides supervision and leadership to both program and operational
teams in the field site, ensuring adherence to agreed work plans and reporting
schedules as well as full compliance to IRC’s policies in the areas of Finance,
HR, Supply Chain, Security and ICT.
The Senior Field Operations
Coordinator will be responsible for grant management and reporting.
The Senior Field Operations
Coordinator will be responsible for direct supervision and monitoring Human
Resources, Administration, Logistics, Finance and all program functions to
ensure strict compliance to all IRC procedures/policies.
The Senior Field Operations Coordinator
will oversee day to day management of Staff Safety and security during all
phases of field operations.
The Senior Field Operations
Coordinator works in close coordination with Technical Coordinators, Finance
Controller, Senior HR Coordinator and SC Coordinator to ensure that
programmatic and operational strategies are implemented in the field
site.
The Senior Field Operations
Coordinator will from time to time represent the IRC Kakuma program in
various coordination forums.
The Senior Field Operations
Coordinator reports to the Deputy Director Operations and will be responsible
for the following.
Responsibilities and specific tasks:
Program Management
Responsibilities and specific tasks:
Program Management
- Oversee the day-to-day implementation of all
programs in the field site, providing constructive supervision to the
program managers to implement, monitor and evaluate work plans and
monitoring &evaluation mechanisms as agreed with the Deputy Director
Programs.
- In close collaboration with relevant Technical
Coordinator(s), lead the field-based teams in the development of new
proposals and initiatives for the Kakuma field site in accordance with the
country program strategic plan and IRC program framework.
- Participate in the development of budgets for
program proposals in conjunction with the grants and finance departments.
Grants Management and Reporting
- In close coordination with the Grants
department and the relevant Technical Coordinator(s), lead field-level
Grants Opening, Mid-Term and Closing meetings.
- Review operational aspects of internal and
external reports from the field site and ensure timely submission as
required
- Lead review of Budget vs. Actual expenditure
on a monthly basis with staff, ensuring timely and accurate feedback to
the relevant Technical Coordinator(s) and the Grants, Finance and Supply
Chain departments.
- In collaboration with the Technical
Coordinator(s) address any over/under expenditure issues through jointly
developed corrective plans.
Monitoring & Evaluation
- Ensure appropriate M&E activities are
carried out regularly by program staff in all sectors (data collection
& analysis, monitoring of project progress against established work
plans, monitoring of established indicators and utilization of results to
inform program (re-)design);
- Support in Identifying gaps in M&E systems
and make recommendations for improvements;
Strategic Planning
- Support the integration of program activities
to create coherent, quality and complimentary programming; Specific focus
to ensure strong integration of program support functions with direct
program related activities
- Participate in workshops at field level to
establish and monitor annual operating plans for the strategic plan;
- Ensure that all project activities are
consistent with established best practices and IRC’s Program Framework
principles.
Human Recourse Management
- Maintain open and professional relations with
team members, promoting a strong team spirit and providing oversight and
guidance to enable staff to successfully perform in their positions.
- Ensure all staff in the field site know and
understand IRCs Global and in-country HR Policies and the IRC Way
Standards for professional Conduct. Document and address breaches of
policy and disciplinary issues in coordination with the Sr HR Coordinator
in a professional manner and in line with the letter and spirit of the
relevant policy.
- Ensure the Performance Management cycle is
implemented and documented timely for all staff in the field site. Ensure
feedback from technical coordinators is sought and incorporated in
performance management cycles of program managers and heads of department,
including but not limited to technical performance and capacity building
needs.
- Provide direct supervision to the field site’s
HR lead, ensuring recruitment, staff orientation, and payroll preparation,
leave management and exit management processes are carried out timely and
in line with relevant policies and procedures.
- Ensure that staff have capacity development
plans in place based on documented capacity needs assessments exercise.
Work with the appropriate technical resource (for example the Technical
Coordinators) to achieve this
Finance and Supply Chain and ICT
Management
- In close coordination with the Finance
department, lead the development and management of annual, comprehensive
and inclusive field operating budgets.
- Oversee the financial management of field
office operations by the Program Managers, and the Finance staff,
including cash management, issuing and tracking advances, ensuring
complete and correct use of all finance forms; timely notice to Nairobi of
cash transfer needs;
- Ensure proper financial, supply chain and ICT
management systems and control mechanisms are in place and adhered to in
line with the IRC’s global and in-country finance and supply chain
policies.
- Oversee the carrying out of supply chain
support operations by Kakuma supply chain staff, including procurement
(both local and through Nairobi), stock management, asset management,
vehicle operations, equipment maintenance and repair (including
communications and computer equipment);
- Provide supervision and leadership to the
field site’s finance and supply chain teams.
- Review and ensure timely submission of monthly
and annual finance and supply chain reports from the field site as
required.
Security Management
- Act as IRCs Security Focal Point for the field
site.
- Ensure all staff in the field site know and
understand IRC Kakuma‘s security regulations; Document and address
breaches of policy and disciplinary issues in coordination with the
Security Manager.
- Monitor the Kakuma security situation, attend
security meetings and inform the Security Manager, and SMT where
appropriate, of developments through submission of accurate weekly and
–where needed- ad-hoc security and incident reports.
- Participate in the review and update of the
country Security Management Plan.
- Assist the Security Manager in developing
field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.
- Assist the Security Manager with developing
training plans for staff and conducting trainings.
Representation and Coordination
- Represent the IRC with local government
authorities (administrative, sectoral and security officials), non-state
actors, UN agencies, NGOs, and donors at the field site level. Engage and
or delegate to program staff for sector representation as appropriate.
- Represent the IRC with beneficiaries and
communities to encourage accountability to those we serve
- Upon request by the Senior Management Team,
organize and facilitate field visits for stakeholders interested in IRC’s
Kakuma response.
- Coordinate IRC program activities with
relevant officials and other humanitarian agencies;
- Assist in the preparation of regular reports
to keep partners and stakeholders informed of IRC’s activities;
Key Result Areas
- Strategic Leadership in effective program
design and implementation, grant compliance with key focus on the IRC
Country Strategic Plan and the IRC Global Program Framework.
- Effective representation of the IRC in key
forums (GoK, Partners, stake holder, donor) articulating IRC programming,
country strategies and seeking to strengthen coordination/partnerships.
- Continuously monitoring and analysis of the
Humanitarian situation/context of Garissa County to inform on strategic
design of the IRC programming.
- Continuously monitoring and analyzing the
safety and security situation within the County that would inform on
development of contextual Advisories and SOPs that would ensure staff
safety during all IRC operations.
- Optimal and effective resource utilization in
the overall IRC operations through implementation approaches in both
programming and operations
- Contribute towards development of the IRC
policies, procedures and ensure adherence and compliance by all field
staff
Required Qualifications:
- Graduate degree in Development Studies,
International Relations or similar OR relevant technical qualification
(Health, Engineering, Livelihood, Gender etc) preferred.
- At least 5 years experience of implementing
multi-sectoral humanitarian relief or development projects in Africa or
similar context preferred.
Required Experience &
Competencies:
- Experience of working in complex emergency
settings implementing and managing either Primary Health, WASH, GBV,
Livelihoods, Nutrition or HIV/AIDS programs in emergency or refugee
settings.
- Knowledge of and experience in working with
and coordinating with international and national partner organizations.
- Experience managing a UNICEF, PEFPAR/CDC,
USAID, ECHO, DFID, EU or OFDA funded project an added advantage
- Excellent written and oral communication
skills
- Budget development, and strong budget
management experience
- Excellent org. skills with demonstrated
ability to manage large amounts of information and prioritize work
- Good security management skills preferred.
- Good working knowledge of communications
systems (satellite communications, VHF and HF radio) preferred.
- Good working knowledge of computer software:
MS Word, Excel & email applications required; MS Access, Project &
GIS preferred.
Personal Characteristics:
- Strong sense of personal integrity.
- Attention to detail.
- Strong supervisory skills.
- Ability to multi-task.
- Good interpersonal and communication skills.
- Team spirit and problem solving abilities.
- Willingness to live and productively work in
insecure, unstable and/or harsh environments
- Flexibility and adaptability
- Desire to learn
- Cultural sensitivity
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
How to Apply
CLICK HERE to apply online
Supply Chain Manager - Hagadera
Sector: Logistics
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Job Purpose / Objective: The Supply Chain Manager will work under the supervision of the Field Coordinator and should be a strong team member who can assist in the continued development of the supply chain team and contribute to the further effective running of IRC activities in Dadaab Office.
He will carry responsibilities for
the integrity of the IRC's supply chain system and will be part of the field
management team.
Supply chain must be able to rapidly
response to the programs and operations needs, whilst ensuring best practices
and maintaining audit-compliant records.
Specific responsibilities include
supervising the procurement process, warehousing process, assets management,
vehicles and transport management and IT within the Dadaab office.
Key Responsibilities:
Administrative Role:
Key Responsibilities:
Administrative Role:
- Manage all staff employed in the Supply Chain
Department in Dadaab and assigning duties through Delegation, monitoring
the performance and regularly evaluating staff directly supervised by him
/her.
- Make recommendations on training for all staff
under his/her supervision.
- Ensure there is an adequate and neatly
organized filling system for procurement documents, Warehouse documents,
transport and vehicles management and other logistical records.
Supply Chain Activities:
- To ensure all supply chain activities
are carried out to a satisfactory standard.
- To familiarize with the IRC supply chain
Manual and comply with the policies outlined in the IRC Logistics Manual.
- To complete required reports and submit
monthly supply chain reports to the supply chain coordinator, Field
Coordinator and management
Procurement of goods and services:
- Directly supervise all staff involved in
procurement in Dadaab office.
- Receive and review all Purchase Request from
Program and operations Staff in Dadaab
- Ensure that procurements are done in
accordance with IRC Policies and procedures, ensuring that the purchases
of goods and services are appropriate in terms of quality and fair market
price.
- Ensure that all purchases are properly
authorized in accordance with IRC Finance and supply chain policies and
procedures.
- Ensure that IRC procedures are followed in all
spheres. Carry out staff orientation where necessary.
- Ensure that up to date files for price guide /
catalogs / products technical information to be used by the office for
Budgetary and ordering purposes are maintained.
- Review PRs, BA and Contracts/ PO prior to
sending it to the FC for signature and ensure that a proper record for any
procurement act is kept and inventory of used LPOs is maintained for
future references.
- Prepare weekly procurement reports and send to
all programmes and departments
- Ensure that all other procurement files are
maintained
- Coordinate closely with the Procurement /
Supply Chain Department in Nairobi to ensure that program supplies
purchased from Nairobi are in place in the field site.
- Prepare and submit to the supply chain
coordinator and FC a compiled and complete PR tracking sheet for all
procurement activities in Dadaab on monthly basis.
- Oversee the performance of the procurement
committee and participate in its meetings
Transport and vehicles management:
- Directly supervise the transport staff in
Dadaab office
- Provide the required technical support to all
transport staff in the field site
- Coordinate vehicle allocation and movement.
- Ensure that log books are verified and signed.
- Review and approve fuel vouchers.
- Strictly monitor fuel utilization and vehicles
efficiencies.
- Monitor vehicle maintenance and ensure that
the fleet is serviceable.
- Review monthly vehicle reports outlining fuel
usage and maintenance cost per vehicle
- Verifies vehicle fuel payments prior to
sending them for approval.
- Analyses vehicle running costs & monthly
report
- Devise a vehicle tracking system, which
ensures that the location of all vehicles is known at all time.
- Ascertain and ensure adherence to IRC
Transport and vehicle policy
Assets Management:
- Directly Supervise staff involved in the
assets management and records keeping
- Ensure that an update asset register is
maintained on a monthly basis.
- Ensure that an updated assets inventory sheet
is maintained on monthly basis.
- Ensure that all IRC assets and equipment are
well maintained
- Ensure that all IRC premises are well
maintained
- Ensure that the movement of IRC assets is
tracked and the necessary documentation is done when an asset changes its
status.
- Ensure that an up to date filing system for
all assets maintained.
- Review all monthly asset reports from all
field sites
- Recommend assets for disposal and ensure that
the necessary paper work is prepared.
Warehousing management:
- Directly supervise all Warehouse staff in
Dadaab office.
- Provide the required technical support to all
warehouse staff
- Ensure that all the ware houses are well
maintained.
- Ensure that updating stock records is done on
a daily basis both on the prologs and stock cards
- Ensure that all stores procedures are followed
by all staff.
- Ensure that there is Controlled access to all
IRC stores and ensure that stores premises are secure
- Ensure that the filing system for stores is
well maintained.
- Ensure that an efficient storage and inventory
system is maintained.
- Review monthly stock reports.
- Ensure that all Supply Chain Policies and
Procedures are followed and adhered to in all transactions.
- Carry out periodic trainings reviews with all
Supply Chain staff
- Do a weekly spot checks in IRC DB warehouse
and maintain a file for the spot check reports
Constructions and Maintenance:
- Ensure construction activities for IRC
Dadaab are done according to BoQs and designs predetermined
- Making sure that program construction
materials as per the required specifications are received on site, kept
safely and kept track
- Ensure that contractors on site are
supervised, report progress and contractor’s database maintained
- Ensure IRC construction tools and equipments
are tracked and maintain
- Supervise and evaluate maintenance staff
through delegation and monitoring
Administration
- Directly supervise the Administration staff
for IRC Dadaab
- Ensure general office administration and
housekeeping.
- Ensure proper administration and maintenance
of the guesthouse, staff cafeteria, visitors’ accommodation and bookings.
Safety and Security:
- To ensure that staff operate in a safe and
secure working environment work closely with the Field Security Officer.
- Ensure that there are fully stocked First Aid
Kits available in all IRC Vehicles, Offices, Warehouses, at all times.
Miscellaneous:
- To attend meetings the weekly management
meeting and other meeting when requested by the Field Coordinator.
- Actively participate in all grant opening and
closing meetings and prepare procurement plans
- Work closely with UNHCR and other IP in Dadaab
- To maintain confidentiality.
- To continually strive to improve working
methods, practices and working relationships within IRC DDB particularly
in relation with host community participation.
- To promote an atmosphere of co-operation and
team spirit among IRC staff.
- To carry out all duties responsibly and act in
a professional manner at all times.
Reporting:
Provide to Supply chain Coordinator and direct supervisor the following reports:
Procurement reports:
Provide to Supply chain Coordinator and direct supervisor the following reports:
Procurement reports:
- Monthly Procurement report
- Monthly PR tracking to Nairobi and Weekly PR
status to the field management team
- Cash forecast and Commitments report to
Finance
- Any other procurement reports required by Field
Coordinator.
Transport Reports
- Fuel Consumption report monthly to the Field
Coordinator, UNHCR and Nairobi
- Maintenance Cost report
- Standard Monthly Vehicle report to the Field
management team and Nairobi Supply chain team
- vehicle insurance tracking sheet
- Vehicles master sheet
- Driving license tracking sheet
- Any other Transport reports required by Field
Coordinator or Supply Chain Coordinator
Warehouse
- Warehouse Monthly inventory and asset report
- Any other Warehouse reports required by Supply
Chain Coordinator or direct supervisor
Assets
- Assets inventory report
- Assets Monthly Report
- Disposal plans
- Any other Assets reports required by Supply
Chain Coordinator or direct supervisor
Required Qualifications:
- Bachelor degree in logistics or Business
management or another relevant field
- Management ability to lead, motivate and
develop staff; and Committed team player
Required Experience &
Competencies:
- Thorough method of working with ability to
work under pressure to pursue multiple tasks simultaneously to successful
conclusions;
- Management ability to lead, motivate and
develop staff;
- Positive attitude with good sense of humor;
- Committed team player;
- Ability to live and work in a fairly isolated
area and in conditions of limited comfort;
- GOOD computer skills (Word, Excel);
- At least three year experience working as a
logistician;
- The following experience will all be
advantageous: previous NGO work, work in Africa, experience in
repairing/maintaining vehicles, communications (Codan HF, VHF).
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
How to Apply
CLICK HERE to apply online
Human Resource Manager - Hagadera
Sector: Human
Resources
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Job Purpose / Objective: In liaison with the Field Coordinator and the
Senior Human Resource Coordinator, the Human Resource Manager will offer
support services in Human Resource Management and Administration to IRC staff
members as regards HR administration, auxiliary payroll processing, benefits
administration, recruitment and employee relations in the Kenya, Dadaab Program
Key Functions
Human Resource Management:
Human Resource Management:
- Participate in the periodic review of the HR
policies and procedures recommending changes to the management
- Maintain a thorough knowledge of IRC HR
policies and ensure employee adherence to HR policies.
- Ensure IRC is compliant with all employment
laws to minimization of legal exposure as part of the general IRC risk
Management.
- Ensure staff files are complete, secure and
confidential.
- Coordinate and ensure compliance to the
performance management system timely completion of the annual performance
evaluation process and maintain a record of all objectives set by all
supervisors
- Attend to staff issues in regards to benefits,
grievances, disputes and disciplinary cases in conformity with HR
policies.
- Ensure fair and consistent enforcement of
rules and regulations governing the incentive staff in Dadaab
- Ensure every staff has and have signed a job
description detailing their duties.
Talent Acquisition:
- Coordinate the recruitment processes ensuring
compliance to hiring policies and procedures, and that best practice is
followed and documented.
- Vacancy posting in internal and external media
as appropriate.
- Maintain tracking system of Dadaab vacancies and
the entire the recruitment process and compile monthly report on
recruitment.
- Participate in recruitment interviews, provide
interview outcome summary.
- Responsible for staff orientation and on
boarding of all new staff
- Lead the recruitment of Intern and
overallimplementation of the Internship policy at the Field Office
- Lead the workforce planning process and
Support succession planning discussions and implementation of agreed
activities at the Field Office
Capacity Building:
- Provide support and strengthening the capacity
of the HR team through delegation and mentoring.
- Staff management and development through
setting objectives, providing continuous feedback, coaching, reviews and
evaluations.
- Develop innovative activities that can
strengthen the working relationship/team building
Reporting and HRIS:
- Compile weekly updates and monthly HR
Management reports.
- Periodically review organizational charts to
ensure that they are up to date, reflect current staffing levels and
payroll and conform to the IRC Dadaab policies.
- Responsible for maintenance and ensuring
periodic reporting through Workday.
Contract Management:
- Ensure all staff have valid and signed
employment contracts
- Monitor and ensure end of probation
evaluations take place and outcomes implemented
- Coordinate the exit process and ensure
finalization of all procedures within one month.
- Facilitate for preparation of employee final
dues and termination of benefit enrolments
- Close staff records on Workday
Staff Learning and Development:
- Coordinate development of the annual Learning
and Development plan
- Facilitate all requests for staff training as
approved in the Annual L&D Plan
- Monitor and produce periodic reports on the
implementation of the L&D Annual Plan.
Required Qualifications:
- Bachelor’s Degree in Business Administration,
Business Management or related degree.
- Diploma in Human Resource management with a
strong working experience in the HR field is an added advantage
- At least 3 years experience in personnel
administration, preferably with a development or humanitarian
international organization.
Required Experience &
Competencies:
- Good knowledge and application of the Kenyan
Labour Law
- Strong interpersonal skills, high degree of
flexibility and a team player
- Excellent writing and organizational skills
- Budget and program management experience is an
added advantage
- Strong interpersonal skills and ability to
communicate clearly, coupled with ability to influence, advice, and train
on human resource issues, and act as an agent of change.
- Demonstrated people skills.
- Good writing and organizational skills
- Excellent computer skills and experience
working with payroll packages.
- Cultural and diversity sensitivity, commitment
and an understanding of the values of IRC and the principles of equal
opportunities.
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and other benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to
home.
IRC is an Equal Opportunity Employer.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please take note that International Rescue
Committee (IRC) does not ask for any fees in connection with its recruitment
processes. In the event that you receive any request for payment of any
sort, please get in touch with us on Tel: +(254-020) 2727730, Email:
IRCKenya@rescue.org or report to the nearest police.