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Finance Assistant Job in Nairobi, Kenya

Kenya Human Rights Commission
Job Title: Finance Assistant 
Department: Finance and Administration
Reporting to: Finance Officer
Supervises: None
Contractual Duration: Two year renewable contract, which is subject to performance and funding

Location: Nairobi

Overall Purpose: The role holder is responsible for overall financial administration of KHRC in accordance with legal requirements, highest ethical standards and internationally recognized financial reporting practices.

Key Duties & Responsibilities
  • Ensure that all financial transactions and data are correctly captured in a timely manner and in  accordance with policies and procedures;
  • Ensure that all financial documents are accurately supported, approved and coded, and that all cheque books, cheque lists, petty cash, LPOs are maintained and filed correctly;
  • Processing of payments in a timely manner;
  • Ensure all statutory payments such as PAYE, Withholding Tax, NSSF, NHIF and pension are made on a timely basis;
  • Manage banking, accounts and balances effectively and efficiently, including undertaking monthly bank reconciliations;
  • Undertaking monthly creditors and debtors reconciliations;
  • Support management of donor funding and disbursements; and ensure acknowledgment of receipts and financial reporting is accurate, professional and timely;
  • Scrutinize plans, budgets, and prepare financial reports;
  • Contribute to annual/quarterly budget development and reporting for KHRC;
  • Ensure that the Commission is compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements;
  • Prepare monthly expenditure in relation to budget reports and inform management on a timely basis;
  • Undertake periodic checks of assets and stores are done, and prepare reports on the same for management;
  • Assist in preparation of  high quality donor and periodic management reports including professional annual financial statements in a timely basis;
  • Prepare for and facilitate the execution of audits to ensure successful audits; and Support the Finance Manager in undertaking all finance and budget related responsibilities.
  • Any other duties as allocated to you by your supervisor.
Required Qualifications and Job Competencies
  • A Bachelor’s degree in Accounting, Business Administration, Commerce or a related field; and
  • Professional qualifications in, CPA Part II
  • The job holder should have at least three (3) years’ experience in accounting, preferably in an NGO setup.
  • Should be proficient in the use of accounting packages preferably MS Navision and MS Office.
Personal Attributes & Skills

The job holder should possess the following skills and behavioral competencies: 
  • Planning, Organising and Delivery of Results
  • Must be keen on attention to detail
  • Decision Making
  • Work Process Orientation
  • Adapting and Coping
  • Working in Teams
  • Good communication skills.
If you believe you fit the profile, submit your application and CV detailing your suitability for the post and including daytime telephone contact and three referees, preferably your current or previous line managers to quoting the title of the position you are applying for in the subject line. 

The closing date for this position is on Friday 11th December, 2015. 

 KHRC is an equal opportunity employer committed to ensuring diversity and gender equality within our organization and will seek to recruit the most qualified person for the job irrespective of race, color, marital status, ethnicity, disability, religion, gender, sexual orientation or nationality. 

All qualified persons are encouraged to apply. 

Canvassing will automatically lead to disqualification. 

Only successful candidates will be contacted 

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