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Personal Assistant Job in Kenya

Darr Industrial Solutions Limited, an affiliate of Hashi Energy Limited, is a startup company that deals in Trailers Assembly and Gas Cylinders Revalidation. 

We are seeking to hire for the position of Personal Assistant to the Managing Director / Administration Assistant.

Main Purpose of the Job: Provision of high level, confidential administrative support to the Managing Director through conducting and organizing administrative duties and activities including receiving and handling of information. 

The position also supports the administration function within the organization.

Key responsibilities include:-
  • Management of the Managing Directors’ diary and appointments for timeliness.
  • Brief the Managing Director on his daily schedule, prepare meeting agenda and provide background information for reference.
  • Manage Managing Directors schedule and workload and ensure he is adequately prepared for meetings
  • Take and relay accurate and timely messages for the Managing Director. 
  • Collect and open all mail addressed to the Managing Director for action.
  • Take type and distribute minutes for all meetings for reference.
  • Preparing presentations-preparing papers for meetings,-managing and reviewing filing and office systems for efficiency and effectiveness in communication.
  • Draft, type and dispatch the entire Managing Directors’ correspondence.
  • Liaise with external stakeholders for action as directed by the Managing Director,
  • Arrange travel logistics which may include hotel bookings, car rental, flights and provide background information to the Managing Director before departure,
  • Arrange and confirm appointments by maintaining schedules and calendars.
  • Communicate on behalf of the Managing Director as instructed.
  • Coordinating company administration duties and staff for streamlined administration.
Knowledge, skills & experience requirements:-
  • Diploma in Secretarial Studies/or Certificate in Secretarial Studies with other post Certificate qualifications
  • 5 years working experience in similar role.
  • MUST be aged between 25 and 40 years.
  • Secretarial background is a MUST.
  • Excellent communication skills and presentation skills
  • Analytical and problem solving skills
  • Good typing skills.
  • High maturity and confidentiality, professionalism, Integrity & Customer focus
If you believe your experience, competencies and qualifications match the job and role specifications described; send your application and detailed CV(with details of at least 3 referees and indicating your current salary) )to reach us on or before midday of Friday 27th November, 2015 by email to:hr@hashienergy.com. 

Applications without current salary indication will not be considered.

Only short listed candidates will be contacted.

Those who had responded to initial advert don’t need to re-apply.

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