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Personal Assistant/ Office Administrator Job in Nairobi Kenya

Applications are invited for qualified candidates to fill the following position which is available in Nairobi.  

Personal Assistant to CEO / Office Administrative Assistant

Start date: Immediate


The duties and responsibilities of the position will be as follows:
  • Organize and maintain the CEO’s diary and make appointments.
  • Arrange for flawless local and international travel, accommodation and visa arrangements as well as prepare weekly and monthly travel reports.
  • Develop and maintain a contact database for clients, vendors, key stakeholders, regulators, etc. and ensure that this is updated on a regular basis.
  • Ensure all documents from CEO’s office are professionally styled and presented in accordance with corporate standards.
  • Ensure that all physical and electronic records including company documents are safely kept and a record of the same retained at all times.
  • Arrange and coordinate corporate and staff events including conferences.
  • Manage support staff and administrative corporate services providers including catering, office vehicle, cleaning services, etc.
  • Produce and distribute documents, briefing papers, corporate reports, minutes and presentations as and when needed.
  • Deal with routine and non-routine correspondence.
  • Handle personal requests of the assigned individual with time permitting
  • Manage prequalification and necessary follow up of Tenders
  • Certificate / Diploma in Business Administration/ Secretarial or Social Sciences
  • High level computer proficiency. Office, PowerPoint proficiency also key. Professional typing speed.
  • Excellent speaking and writing skills in English and Swahili.
  • Strong analysis skills, including recognizing and solving problems, without active supervision.
  • Excellent organizational skills and confidentiality.
  • Strong interpersonal skills and positive attitude.
  • Ability to work in a team and under pressure
  • Basic Pay KES 20,000 Plus Commissions & Bonuses
  • Medical cover and other benefits on confirmation
The deadline for applications is 16th October 2015. 

Applications to be sent through 

 Candidates with good letter writing and proposal writing skills with a keen attention to detail are highly encouraged to apply

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