A well established manufacturing
company dealing with FMCGs is seeking to recruit an Administrative Secretary.
The ideal candidate should be highly
organized, detail-oriented and a multi-tasker who can work under pressure and
meet deadlines.
Role Summary:
To support office activities and
operations in the following areas:-
- Receiving visitors
- Receiving and making calls for the Directors
- Scheduling meetings, circulating agenda and
taking minutes on behalf of the Directors
- Maintaining office filing system
- Providing efficient and secure document
handling services such as printing, photocopying, scanning, shredding etc
- Keeping diaries and arranging for appointments
for the Directors
- Ensuring timely replenishment of office
supplies
- Responsible for office cleanliness and
tidiness
- Receiving and dispatch of office mails in
coordination with courier firms
- Liaison with travel agents for travel,
accommodation and related services
- Keeping of office inventory list and updating
them as required
- Managing and maintenance of clean kitchen and
serving refreshments
- Support the office of the Director’s office
and the reception when necessary.
- Tender documentation and submission.
- Trade Marks , KEBS & KAM matters
- Coordinates ACI CST program
- Court cases other than HR and department
collection.
- Other duties as may be assigned from time to
time
Job Skills
- Thorough knowledge and use of all relevant
computer software and the ability to help organize data and information
retrieval systems;
- Good filling and organizational skills;
- Good interpersonal and verbal communication
skills;
- Proven ability to work effectively in a
team-oriented, multi-cultural environment and to function effectively as a
member of various groups;
- Strong written and verbal communication skills
in English.
- Must be between the age 25-35
- Very well groomed and presentable
Qualifications
- Certification in professional Secretarial or
Business Management or Office Management or Public Relations
qualifications.
- A minimum of five (5) years of relevant
professional experience with a fast moving consumer goods company and
other related industry.
If do not apply if you do not meet
the job requirements.
Kindly send your CV and quote your
current and expected salary to careers@africancotton.com
Only shortlisted candidates will be
contacted.
All CVs must be accompanied by
passport size photos as an attachment.
This role is a priority.
Those who can join us IMMEDIATELY
will have a definitive advantage.
