Job title: Country HR & Admin Officer
Job Type: Full
time, 1 year fixed term contract, renewable
Location: Hargeisa
Category: Admin and HR
Background: FCA Finland (FCA) is Finland’s biggest development
co-operation organization and the second biggest organization working in
humanitarian aid.
FCA works in more than 20 countries.
The organization is committed to building a better world where responsibility
is carried jointly, everyone has sufficient income, and everyone’s rights are
respected.
FCA has been working in Somaliland,
Puntland and South Central Somalia since 2008 mainly supporting and empowering
local peace efforts and initiatives and facilitating the return of Somali IDPs
and returnees to their areas of origin.
Job Summary: Under the guidance of the Area Manager and the supervision of the Finance Manager
Essential Duties and Responsibilities
Job Summary: Under the guidance of the Area Manager and the supervision of the Finance Manager
Essential Duties and Responsibilities
HR:
- Prepare monthly payroll and collect timesheets
for local staff
- Assist Area Manger and PMs in the management
of all employee related issues and recruitment of new national staff.
- In cooperation with Area Manager, Project
Managers and Finance Managers ensure proper documentation for monthly
payment of local salaries for Country office
- Manage national employee HR files including:
employee contracts (and support docs like ID, CV, FCA policies signed,
recruitment process, appraisals, etc…) holiday schedules and monthly
reports, timesheets and disciplinary processes
- Routine communication with the government
regarding issues such as work permits, social items, insurance, etc…
- In cooperation with Logistics prepare visas
and any other necessary documentation for local and international staff
within Somaliland and Puntland
- Performs any other duties that might be deemed
necessary
Admin:
- Process and make payments and ensure that
proper authorization is obtained for all disbursement and proper financial
documents are used
- In cooperation with Area Manager, Project
Managers and Finance Managers ensure proper documentation for monthly
payment of bills, contracts, tent, etc…In cooperation with Finance
Manager, undertake monthly closing procedures including reconciliation of
bank and staff impress
- Manage the daily/weekly/monthly reconciliation
of cash
- Review and compute travel claims, impress
accounts, verify authenticity of the supporting documents provided
- Assist with facilitation of internal and
external audit procedures as/when required
- Record accounting transaction including coding
of payment vouchers before making payment
- data entry on QB
- In close collaboration with Finance Manager,
provide and check accounting records and financial statements to assess
accuracy, completeness and conformance to reporting and procedural
standards and report discrepancies to finance manager
- In cooperation with Finance Manager, undertake
monthly closing procedures including reconciliation of bank and staff
impress
- In cooperation with the Finance Manager,
maintain an efficient, proper and transparent financial filing system of
all documents relating to finance
Partners:
- assist the Finance Manager in monitoring
partners expenses and documentation within Somalia / Somaliland / Puntland
Mandatory Requirements:
- Fluent in English written and spoken
- Minimum of two (2) full year in NGO
financial/administration management at field level
- Understanding of NGO principles and practices
- Diplomacy and communication skill
Qualifications
- Degree in Accounting, Administration or
Finance
- Experience with logistics valorised
- Experience in Human Resources Management
welcomed
- Experience in staff training and capacity
building
- Donor/contract management experience (must
incl. OFDA & ECHO) and policy knowledge
- Experience in Quickbooks accounting system.
Application
Please submit cover letter, CV and
three references and salary requirement in USD to samia.shehab@kua.fi
In the object of the mail state Ref-
HR & ADMIN OFFICER
Only those whose applications are being considered will be contacted.