Job
Title: School
Bursar
Work
Location: School
Based
Reports
To: School
Principal
Responsible
For: Finance
Assistance and support staff
To
manage the school’s finances in an efficient and timely manner including budget
management.
To
manage matters relating to the school support staff
Main
Duties and Responsibilities
Finance
and Accountancy
- Advising
on general financial policy within the school.
- Preparing
annual estimates of income and expenditure to include the preparation of
departmental budgets within the school.
- Monitoring
income and expenditure in relation to budget and presenting regular
management reports to the governing body.
- Keeping
the accounts of the school and preparing Statements of Financial Activity
(SOFA) and balance sheets.
- Maintaining
cash flow projections for the current and future years.
- Preparing
pupils' bills and collecting all fees and extras.
- Payment
of all salaries and wages, including PAYE and other statutory deductions.
- Advising
on scholarship and bursary funds and undertaking assessments of parents'
income and assets prior to making bursary awards.
- Involvement
in the marketing and development of the school.
General Management and Administration
- Ensuring
compliance with all relevant aspects of labour law.
- Ensuring
that all staff have contracts of employment and keeping the school's
standard contracts up-to-date.
- Managing
the employment, terms and conditions of service, supervision and welfare
of all non-teaching staff.
- Formulating,
monitoring and implementing the school's policy to comply with the
requirements of health and safety legislation.
- Ensuring
that the school has adequate insurance cover at all times to include
employer's liability, buildings and equipment cover, personal accident,
travel insurance and other relevant cover.
- Purchasing,
either directly or through a purchasing group, all goods and services for
the school.
- Advising
on and taking the appropriate physical security measures within the school
for protection of both staff and pupils.
- Maintaining
contact with the statutory authorities and other organizations.
- Managing
the office, including records management and communication.
School Buildings and Grounds
- Maintenance
of school buildings including the preparation of maintenance schedules and
keeping of records.
- Ensure
that catering areas and staff meet the requirements for hygiene and food
safety.
- Upkeep
of playing fields, gardens and land drainage
Education / Qualifications
Essential
Essential
- Educated
to KCSE level with a minimum of C in Maths and English
- CPA
II or Equivalent
- Diploma
in Business Administration from a recognized institution.
Preferred
- B.Com
(finance option) or equivalent related professional qualification
- Evidence
of continued professional study
Experience
Essential
- 2
years’ experience of work in finance department in a busy environment
- Previous
experience of Book keeping and accounting
- Experience
of managing budgets, supplies and procurement, assets and financial
reporting
Preferred
- 1
year’s experience of working in a school or educational environment
Skills / Knowledge / Aptitude
Essential
- Excellent
organizational skills
- Excellent
interpersonal and communication skills
- Ability
to present information in a logical, clear and concise format and to
communicate this effectively to colleagues, both verbally and in writing
- Ability
to work collaboratively with a range of colleagues
- Ability
to work with autonomy within set boundaries
- Ability
to manage own workload and supervise others
- Ability
to identify priorities quickly and accurately and to ensure that deadlines
are met
- High
level of IT skills with experience of MS Office and finance programs
Preferred
- Knowledge
of QuickBooks software
Motivation
- Willingness
to tolerate cultural, educational and religious diversity in the work
place
- Versatile
enough to work in a peri-urban set up
- Willingness
to constructively challenge the work of self and others to continually
improve own and team performance
Other
- Willingness
to undertake further training/development opportunities
- Willingness
to be flexible
- Ability
to work under pressure and meet deadlines.
Those who meet the above requirements may apply to:
The Director,
Green Olive e.V Deutschland International
Applications should be sent to gdeutschlandinternational@yahoo.com before 5pm, Monday, May 4, 2015.
Shortlisted
candidates will be notified by May 11, 2015 and If selected will be expected to
report for work on Monday, May 18, 2015
