Job Title: Logistics Assistant –
Kenya Country Office
Position Code: LOG 004 NRB
Team / Programme: Logistics
Location: Nairobi
Grade: 5
Post Type: National
(1 year with possibility of renewal)
Child Safeguarding: Level 3: the role holder will have contact
with children and/or young people either frequently (e.g. once a week or more)
or intensively (e.g. four days in one month or more or overnight) because they
work in country programs; or are visiting country programs; or because they are
responsible for implementing the police checking/vetting process staff.
Role Purpose: The Logistics Assistant is part of Save the Children’s Kenya Country office.
Role Purpose: The Logistics Assistant is part of Save the Children’s Kenya Country office.
The Logistics Assistant will provide logistics support in relation to asset management, warehouse management, stock in transit management, reporting and logistics administration and any other role as may be directed by the Logistics Officer.
Scope of Role:
Reports to: Logistics Officer
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Logistics Officer
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the country. We
employ nearly 300 staff and will have an operating annual budget in 2015 of
approximately US$20-25 million.
Key Areas of Accountability:
Assets Management
Key Areas of Accountability:
Assets Management
- Maintain and update the Assets Register and
Equipment Register for the country office and coordinate with Area
Logistics Coordinators/Line Manager on status and any issues.
- Ensure that all the changes to the assets and
equipment’s locations or conditions are reflected in respective registers
in a timely manner through tracking of movement and that any discrepancies
are reported immediately.
- Ensure that all assets of the programme are labelled
correctly and ID cards created.
- Ensure that the assets that are issued to
staff are authorised, recorded and necessary paper work exists as per the
policy of Save the Children.
- Ensure that all assets are properly maintained
and looked after. Any miss-use and abuse is reported and senior management
is updated on the status and issues related with assets.
- Ensure the Asset register is shared with the
Logistics Officer at the end of each month.
- Conduct periodic asset verification and checks
on all assets.
Warehousing and Stock Management
- Ensure that all procured materials are
properly stored and correctly recorded and that the stores in Nairobi are
maintained following standard SCI procedures.
- Ensure that the movement of inventories IN and
OUT of the stores is correctly documented, authorised and paper work is
done as per procedures.
- Alert the relevant Field Office/Programme
Manager/Requester about the receipts and dispatches and coordinate with
them as it may be necessary.
- Ensure that Stock Cards and Bin Cards are
updated and stock reports are produced and circulated to Logistics
Manager; data is uploaded to the internet based warehousing management
system.
Transportation & Freight
- Under supervision of the Logistics Officer,
organise transportation of goods by Road and Air if required to Area
offices and ensure all accompanying paper work is produced in a timely
manner.
- Coordinate with the clearing and freight
forwarding agents on goods being imported/exported and ensure that all
goods are cleared through customs using the appropriate channels and
procedures.
- Compile accurate documentation relating to the
movement of items between locations per consignment.
- Liaise with the Procurement Assistant to
arrange transportation of goods and equipment between offices or to field
sites and ensure that the goods are securely packaged and loaded to
prevent damage during transportation.
- Compile accurate documentation relating to the
movement of items between locations, whether as a transfer or for
distribution.
Other General Support Activities
- Assist and implement standard Save the
Children logistics systems and procedures.
- Support the Logistics Officer in the collation
of the country logistics KPIs.
- Ensure that all paper work is kept according
to the policies and procedures of the organisation and filed neatly with
supporting documents in respective files.
- Undertake any other reasonable duties
requested by his line manager, where they do not go against the policy of
the organisation.
Core Behaviours:
Applying Technical and Professional
Expertise
- Makes decisions based on professional
expertise and experience without deferring unnecessarily to others
- Shares knowledge and best practice on
technical solutions so that others can make best use of that expertise
- Actively seeks new ways to develop the
application of technical and professional standards within the team
Delivering Results
- Delivers timely and appropriate results using
available resources
- Takes responsibility for their work and its
impact on others
- Plans, prioritises and performs tasks well
without needing direct supervision
- Understands the link between their work and
the organisation’s objectives
Innovating and Adapting
- Suggests creative improvements and better ways
of working
- Seeks out and applies successful ideas from
others to overcome challenges
- Shifts tasks, roles and priorities to perform
effectively under changing or unclear conditions
- Applies lessons learned to enhance future ways
of working
Working effectively with others
- Actively listens to new and different
perspectives and experiences of those they work with
- Proactively supports team members and trusts
their capabilities
- Demonstrates understanding of their skills and
how they complement those of others within diverse teams and groups
- Clarifies their role and responsibilities
within the team to maximise impact
Qualifications and Experience:
- A Diploma in supply chain, logistics or
procurement
- 2-3 years’ experience working in similar role
in an NGO or private commercial sector
- Member of a professional body e.g. CIPS, CILT
or KISM will be an added advantage
- Excellent computer skills especially in MS
Excel spread sheets and MS Word
- High level of integrity/confidentiality and
ability to work as part of a professional team
- Knowledge of the Kenya context
- Excellent communication skills
- Proven ability to handle challenging work load
- Cross-cultural experience, understanding and
sensitivity;
- Excellent interpersonal and written and oral
communication skills;
- Commitment to Save the Children values.
Job Title: Logistics Officer - Kenya
Position Code: LOG
003 NRB
Team / Programme:Programme Operations
Team / Programme:Programme Operations
Location: Nairobi
Contract Duration:1 Year
Grade: 4
Grade: 4
Post Type: National
(1 year contract with possibility of renewal)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: Under the supervision of the Logistics Manager, deliver timely, effective and accountable logistics support to Save the Children Area Office by coordinating effective procurement, fleet management, communications and supply management, and overseeing the movement of goods and personnel.
Role Purpose: Under the supervision of the Logistics Manager, deliver timely, effective and accountable logistics support to Save the Children Area Office by coordinating effective procurement, fleet management, communications and supply management, and overseeing the movement of goods and personnel.
Your support in the
delivery of an effective logistics function will play a key role in the expansion
of Save the Children programmes in Nairobi to increase impact and enable
positive change for children.
Scope of Role:
Reports to: Logistics Manager
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Scope of Role:
Reports to: Logistics Manager
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and will
have an operating annual budget in 2015 of approximately US$20-25 million.
Staff directly reporting to this post: Drivers
Key Areas of Accountability:
Staff directly reporting to this post: Drivers
Key Areas of Accountability:
- Supporting the Operations Department through
the Country Logistics Manager in the delivery of in-country
logistics activities, including relief supplies
forwarding/distributions and maintenance and management of vehicle fleet
and office equipment as part of the Kenya Country logistics team;
- Ensuring that programme purchases are made in
a timely and transparent manner, that Save the Children procurement
policies and procedures are followed at an optimal quality/price, and that
all procurement procedures are properly implemented;
- Implementing effective stock management and
administration systems, thoroughly monitoring stock levels and advising on
appropriate stocking and replenishment to meet project demands;
- Supporting and participating in effective
training of national staff responsible for the maintenance and efficient
running of procurement, communications, transport, security and office
infrastructure;
- Ensuring vehicle fleet management complies
with SC standards through appropriate allocation and safe use of vehicles
and servicing and maintenance schedules are adhered to throughout the
programme;
- Preparing a monthly ‘Logistics Report’ to the
Country Logistics Manager, detailing all logistical activities including
fuel and procurement, and stock reporting, asset register updates, staff
issues, and other relevant information;
- Communicating security/emergency procurement
procedures in the absence of Logs Manager for programme planning
effectively, so they are understood and strictly adhered to throughout the
programme development and so that briefing, communication, transport and
other systems are developed for alternative delivery routes to prevent
pipeline raptures.
- Assisting the Logistics Manager in the
proposal process by coordinating and helping identify technical logistics
requirements and liaise with procurement coordinator as required;
- Representing the principles and work of Save
the Children to donors, United Nations, NGOs and INGOs, government, media
and other stakeholders when required;
- Complying with and promoting all Save the
Children Global policies such as Child Safeguarding, Whistle blowing,
Fraud, and Health and Safety.
Staff Management, Mentorship, and
Development
Manage performance of direct reports
in the work area through:
- Effective use of the Performance Management
System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental
opportunities;
- Recognition and rewards for outstanding
performance;
- Documentation of performance that is less than
satisfactory, with appropriate performance improvements/ work plans.
- Build the capacity of staff to monitor/ manage
grants and awards as well as understand and implement compliance
requirements from donors, Save the Children and/or the Government of
Kenya.
- Maintain clear communication with line
manager.
Competencies
1. Leading
- Delivering Results: Takes personal
responsibility and holds others to account to deliver our ambitious goals
for children, continually improving own performance or that of the
team/organisation.
- Developing Self and Others: Invests time and
energy to actively develop self and others to help realise their full
potential, and to build the organisation’s capability for the future.
- Leading and Inspiring Others: Demonstrates
leadership in all our work, role models our values and articulates a
compelling vision to inspire others to achieve goals for our children.
2. Thinking
- Problem Solving and Decision Making: Takes
effective, considered and timely decisions by gathering and evaluating
relevant information from within or outside the organisation and making
appropriate judgements.
- Applying Technical Expertise: Applies the
required technical and professional expertise to the highest standards,
promotes and shares best practices within and outside the organisation.
- Innovating and Adapting: Develops and
implements innovative solutions to adapt and succeed in an ever –
changing, uncertain work and global environment.
3. Engaging
- Working Effectively with others: Works
collaboratively to achieve shared goals and thrives on diversity of people
and perspectives. Knows when to lead and when to follow and how to ensure
effective cross- boundary working.
- Communicating with Impact: Communicates
clearly and confidently with others to engage and Influence, Promotes
dialogue and ensures timely and appropriate messages, building confidence
and trust with others.
- Networking: Builds and uses sustainable
relationships and networks to support the work of Save the Children.
Qualifications and Experience
- A Diploma in Procurement and Supplies
management (CIPS) or relevant area
- Minimum 3 years relevant experience of
logistics support, including procurement, warehousing and stock control,
goods distribution, and transportation and vehicle fleet management in
large international non-governmental organisation or other international
relief/development body;
- Experience of setting up office equipment,
including communications and particularly with HF/VHF/Codan radio systems,
satellite phones and communications procedures;
- Ability to support the development of personal
security and evacuation procedures;
- Track record of training, managing and
developing staff in logistics and administrative systems;
- Excellent planning, coordination, and
reporting skills, with the ability to organise a substantial workload
comprised of complex, diverse tasks and responsibilities;
- Strong communication, people management and
interpersonal skills in English, with experience in leading multicultural,
multi location, values driven teams;
- Willingness to work or be deployed and travel
to other field and often difficult and insecure environments
- Commitment to Save the Children values
Job Title: Logistics Coordinator
Team / Programme:Programme Operations
Team / Programme:Programme Operations
Location: Lodwar,
Turkana
Position Code: LOG
007 LOD
Contract Duration:9 Months
Grade: 3
Post Type: National
Child Safeguarding: Level 3. The responsibilities of this post may require the post holder to have regular contact with children and young people. In the overseas context all posts are considered to be level 3.
As part of these responsibilities the post holder will promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis.
Child Safeguarding: Level 3. The responsibilities of this post may require the post holder to have regular contact with children and young people. In the overseas context all posts are considered to be level 3.
As part of these responsibilities the post holder will promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis.
Introduction: Save the Children International
is a 'dual mandate' organisation and as such equal priority will be given to
both humanitarian and development work.
This is the only way we will be able
to ensure that some of the fundamental rights that we believe children have,
such as survival, safety and constant access to protection and education can be
guaranteed.
As part of a commitment to work with
children through humanitarian interventions Save the Children will support
programmes in both sudden onset and chronic emergency situations.
Role: Under the supervisor of the Area Manager, the Logistics Coordinator oversees all logistics functions, including procurement, transportation and fleet management, and warehousing and assets management, in the Area Office.
Scope of Role:
Role: Under the supervisor of the Area Manager, the Logistics Coordinator oversees all logistics functions, including procurement, transportation and fleet management, and warehousing and assets management, in the Area Office.
Scope of Role:
Reports to: Area Program Manager , with a technical reporting
line to the Logistics Manager, based in Nairobi
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the country.
We employ nearly 300 staff and will
have an operating annual budget in 2015 of approximately US$20-25 million.
Staff directly reporting to this post: Logistics Officer
Staff directly reporting to this post: Logistics Officer
Main Responsibilities
General Logistics Management
General Logistics Management
- As a member of the Lodwar SMT, demonstrate the
behaviours that are consistent with Save the Children’s Mission, Vision
and Values and ensure their broader application by staff across the lodwar
programme.
- As a member of the Lodwar SMT, ensure a conducive
and productive work environment.
- Coordination of programme logistics; implement
the country logistics Manual for the management of the supply chain,
including one or more of the following areas; procurement, transport and
distribution, warehousing and stock management, management of vehicle
fleets, communication systems, and assets.
- Assist in the development of project proposals
to ensure appropriate resourcing of logistics team and activities, and
advise on:
- The feasibility of project in line with current
and/or planned logistics capacity;
- Whether logistics and operational costs have
been adequately budgeted;
- Risk management strategies in terms of supply
chain planning i.e. lead times, donor compliance
- Whether recharge strategies for logistics
costs such as transports, facilities and equipment are appropriate and
consistent with SC and donor policies.
- Develop the Logistics component of the
programmes emergency preparedness plan;
- Obtain technical or manpower support from
Nairobi logistics when necessary;
- Review the monthly logistics reports and
advise the Area Manager where there are irregularities or areas of concern
that need follow up.
- Ensure weekly reporting systems are
implemented in all logistics functions and are in line with financial
control mechanisms for Procurement, stock, vehicles and assets.
- Comply with Save the Children policies and
practice with respect to child protection, code of conduct, health and
safety, equal opportunities and other relevant policies and procedures.
Procurement
- Manage programmes supply chain, to ensure on
time supply of goods to projects.
- Determine sources for supply of goods and
services to meet programme needs, overseeing local and coordinating with
capital logco on area office procurement.
- Develop procurement plans and schedules with
project managers and ensure they are adhered to.
- Transportation of project supplies is
reliable, cost effective and timely.
Fleets and Transportation Management
- Manage SC fleet strategically to ensure
appropriate access to transportation for programme staff;
- Work closely with security on the management
and tracking of staff movement;
- Ensure that vehicles are regularly maintained,
comply with national road traffic laws, and are safe for use.
- Plan for and budget the depreciation of vehicle
assets to ensure the sustainability of SC’s transportation resources;
Warehousing and Assets Management
- Oversee management of programmes stocks,
ensure stocks are well kept, levels are maintenance in line with programme
consumption and movements are reconciled with project distributions.
- Ensure the assets tracker is accurate and up
to date;
- Plan for and budget the depreciation of SC
assets, such as computers, to ensure the sustainability of SC’s programme
resources;
Staff Management, Mentorship, and Development
Manage performance of direct reports
in the work area through:
- Effective use of the Performance Management
System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental
opportunities;
- Recognition and rewards for outstanding
performance;
- Documentation of performance that is less than
satisfactory, with appropriate performance improvements/ work plans.
- Build the capacity of staff to monitor/ manage
grants and awards as well as understand and implement compliance
requirements from donors, Save the Children and/or the Government of
Kenya.
- Maintain clear communication with both the
functional (direct) line manager and the technical manager to foster a
smooth working relation under existing matrix structure.
Competencies
1. Leading
- Delivering Results: Takes personal
responsibility and holds others to account to deliver our ambitious goals
for children, continually improving own performance or that of the
team/organisation.
- Developing Self and Others: Invests time and
energy to actively develop self and others to help realise their full
potential, and to build the organisation’s capability for the future.
- Leading and Inspiring Others: Demonstrates
leadership in all our work, role models our values and articulates a
compelling vision to inspire others to achieve goals for our children.
2. Thinking
- Problem Solving and Decision Making: Takes
effective, considered and timely decisions by gathering and evaluating
relevant information from within or outside the organisation and making
appropriate judgements.
- Applying Technical Expertise: Applies the
required technical and professional expertise to the highest standards,
promotes and shares best practices within and outside the organisation.
- Innovating and Adapting: Develops and
implements innovative solutions to adapt and succeed in an ever –
changing, uncertain work and global environment.
3. Engaging
- Working Effectively with others: Works collaboratively
to achieve shared goals and thrives on diversity of people and
perspectives. Knows when to lead and when to follow and how to ensure
effective cross- boundary working.
- Communicating with Impact: Communicates
clearly and confidently with others to engage and Influence, Promotes
dialogue and ensures timely and appropriate messages, building confidence
and trust with others.
- Networking: Builds and uses sustainable
relationships and networks to support the work of Save the Children.
Qualifications and Experience
Essential
- First degree in Logistics Management, business
administration or related area
- Prior experience in logistics management in
the NGO sector, within complex/large scale country programmes and in
emergency response/humanitarian environments
- Proven experience in all technical areas of
logistics operations including procurement, transport/distribution,
warehousing and stock management, fleet management, asset management,
communications, and security
- Experience of working in remote field bases
with limited infrastructure
- Experiencing in managing and supervising
others in logistics
- Ability to synthesise and analyse information,
and make clear, informed decisions
- Ability to work with spreadsheets and
Databases critical
- Ability to build relationships quickly with a
wide range of people, both internally and externally
- Strong planning, management and coordination
skills, with the ability to organise a substantial workload comprised of
complex, diverse tasks and responsibilities
- Cultural awareness, with strong written and
spoken communication and interpersonal skills
- Fluent in English, both written and oral;
Somali language skills a major advantage.
Desirable
- Technical experience/knowledge in specific
types of humanitarian intervention e.g. Child protection, Education,
construction
Job Title: Awards Manager – Kenya Country Office
Position Code: AWD 001 SCI
Team / Programme:Programme Operations (Interim arrangement)
Location: Nairobi
Contract Duration: 1 Year
Grade: 2
Grade: 2
Post Type: National (1 year contract with possibility of
renewal)
Child Safeguarding: Level 1 - The role holder will not have contact
with children and/or young people, or access to personal data about children or
young people, as part of their work.
Role Purpose: The Awards Manager will provide country programme
leadership of all Awards Management functions.
He/she will manage a team of 5-10 staff and will liaise with all relevant departments to ensure the effective management of donor awards (currently 35-45 in number).
He/she is
responsible for ensuring the management of all Awards in the country programme,
from the coordination of Awards Management System (AMS) processes at proposal
stage, through to the analysis of Budget versus Actuals (BVA) for budget
holders, taking required action during programme implementation, leading on any
amendments, Cost Extensions, or No-Cost Extensions required and for all
reporting and close out of awards in accordance with SC policies and
guidelines.
The post-holder will initially report
to the Director of Programme Operations, but after a transitional restructuring
phase, will report directly to the Country Director.
Scope of Role:
Reports to: Director of Programme Operations (DPO)
Key contacts: Budget Holders and Area Programme Managers, Director of Programme Development and Quality, Awards Finance Coordinator/Officers, Finance Director, SC Members.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global reorganization
process, Save the Children combined the programmes of SC UK, SC Canada and SC
Finland to create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir. We work through partners in many other parts of the
country. We have a staff complement of around 300 staff and an operating annual
budget of approximately US$20 million in 2015.
Staff directly reporting to this post: Reporting Coordinator, Awards/AMS Officer, Awards Finance Coordinator(s)
Key Areas of Accountability:
Proposal development
Staff directly reporting to this post: Reporting Coordinator, Awards/AMS Officer, Awards Finance Coordinator(s)
Key Areas of Accountability:
Proposal development
- When new funding opportunities are identified
by Programme Development and Quality (PDQ)/member, coordinate all parties
across departments involved to ensure all documentation required as per
SCI guidelines is managed in a timely manner and uploaded onto AMS by the
Awards/AMS Officer.
- This will involve follow up against a defined
check list and close coordination with the PDQ lead on the development of
the proposal and budget and review of operational sections.
- Lead on RO approval into the system if
required to allow budget uploading into Agresso (financial/accounting
system in use in the country office).
- Review all award agreements for management
nuances and brief programme management on potential areas of risk,
providing a summary of key areas.
- Directly link with the Member for timely
issuance of necessary workflow and Fund Summary once award is approved.
Awards Management &
AMS Management
- Ensure all award cycle processes (opportunity
identification to award closeout) are followed through workflows on AMS by
the Awards/AMS Officer, including that all relevant information is
uploaded in the system and maintained in hard copy.
- Put in place structures to support the
effective dissemination of award information so that all key contributing
staff have a clear understanding of requirements and expectations
throughout the lifecycle of an award (opportunity to close-out).
- Ensure kick off meetings are done promptly for
all new awards and that proper coding structure and budgets are
communicated to budget holders.
- Lead member engagement and relationship
management as the SCI focal point on awards, coordinate SCI /member
reviews and revisions of proposals, budgets and agreements.
- Provide information directly to the Finance
Director on new awards that impact the Master Budget gap analysis on a
regular basis.
- Play the lead role in developing overall
analysis of budget vs actual expenditures (BVA) for monthly award review
meetings with budget holders. Work with budget holders to ensure they
develop and implement remedial plans based on agreed action points and
closely review achievements in following month.
- Provide advice to staff on budget coding and
reallocations in collaboration with Director of Programme Operations (DPO)
and budget holders.
- Provide management information (awards
summary) to Senior Management Team (SMT) and SC members via a portfolio
analysis report on a monthly showing information on pipeline, active,
awards under amendment, high risk awards and closed awards.
- Coordinate budget realignments, amendments,
cost and no-cost extension requests going to the member and donor in a
timely manner.
- Coordinate with program operations to ensure
close out meetings are conducted in a timely manner.
- Ensure that all meetings are minuted and these
minutes filed on AMS and follow up actions done.
- Ensure that the Awards Management System (AMS)
is effectively maintained, up to date and accurately records the audit
trail for all awards and sub-awards.
- Support the programme and operations team on
master budget development, cost allocation, monitoring of award budgets,
phasing and forecasting, in particular ensuring alignment between the
master budgets and funding tracker.
Partnerships – Sub-awards and
sub-grantee management duties
- In collaboration with the Operations Manager,
have the Awards Management team support in undertaking partner
assessments, legal vetting on AMS and preparation of partner agreements to
ensure donor compliance requirements are factored into this.
- Capacity building and compliance support with
all new and existing partners including regular monitoring and systems in
place so that partner delivery meets donor expectations and requirements,
in collaboration with programme operations.
- Ensure that all partner documentation
including reports is uploaded onto AMS through spot checks of AMS data.
Donor Compliance
- Take part in all new award kick- off meetings
leading on donor compliance to ensure requirements such as reporting
deadlines, implementation period, amendment timing/procedures, audit and SCI
award management policies are well understood and a plan is in place to
ensure these are met.
- Ensure potential issues and amendment requests
are flagged promptly to donors via the relevant Save the Children member.
This may include developing business cases where donor waiver/derogation
requests need to be more thoroughly articulated or negotiated with donors.
- Collaborate with the member focal point to
ensure that all donor compliance requirements are input into the AMS
system before the fund summary workflow is ran.
Reporting
- Coordinate the Award Management team to ensure
accurate and quality progress and financial reports are submitted to
members and donors according to set timelines.
- Review all grant reports before being
submitted to member/donor.
Staff Management, Mentorship, and
Development
- Support the Award Management team to
strengthen knowledge and capacity of staff across all functions to manage
awards and comply with donor requirements as relevant to their role by
providing induction, training and coaching consistent with their various
roles and responsibilities.
- Manage performance of direct reports in the
awards management work area through:
- Effective use of the Performance Management
System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental
opportunities;
- Recognition and rewards for outstanding
performance;
- Documentation of performance that is less than
satisfactory, with appropriate performance improvements/workplans.
Desired Competencies
Delivering Results
- Translates complex contextual information into
planning and achieving results effectively
- Ability to take a range of potentially complex
and conflicting information and make decisions
- Designs and reviews large and complex
operations to ensure maximum impact
- Ensures measures and metrics are in place to
track performance in large and complex programmes
- Establishes clear and compelling objectives
with teams and individuals and monitors progress and performance
- Holds others accountable for achieving results
and challenges underperformance
Working effectively with others
- Puts mechanisms in place to ensure effective
collaborative working across boundaries
- Enables people from a wide range of
backgrounds and perspectives to contribute to positive outcomes
- Breaks down silo working and challenges
behaviours that are not collaborative
- Knows when to follow and lend leadership to
strengthen other leaders
Problem Solving and decision making
- Identifies and addresses root causes of
long-term problems facing the country programme
- Brings in external perspective to ensure
strategic decision making remains relevant and future focused
- Provides a strategic framework to support
decision making
- Explores and analyses external trends and
their potential impact on strategic choices
- Takes calculated risks and has the courage to
stand by decisions despite resistance
Leadership and Developing Others
- Delivers needs-based results in complex and
fast-changing contexts
- Evaluates the opportunities and risks of each
idea and solution to make informed strategic decisions
- Demonstrates managerial courage by willingness
to confront difficult situations and take potentially unpopular decisions
- Actively encourages a team environment where
team members feel able to contribute, champion or challenge decisions
- Conveys complex strategic issues with clarity,
brevity and confidence
- Develops and implements processes to ensure
that the workplace is inclusive and the talents of individuals are
harnessed to achieve individual and organisational success.
Qualifications and Experience
Essential
- Post graduate qualification in Finance
management, Grants management or equivalent.
- At least 5 – 7 years’ experience in a similar
position.
- Excellent planning, management and
coordination skills, with the ability to organise a demanding workload
comprised of diverse and challenging tasks and responsibilities.
- Proven track record of active contribution to
a senior management team, and providing strategic support across multiple
sectors and/or regions.
- Extensive experience with NGOs with increasing
responsibilities including a proven experience of establishing and running
the award management function in the field.
- Knowledge of the requirements of major
institutional donors including budgeting, eligibility issues, compliance
management, and reporting.
- Experience of engaging with donors at country
strategy levels.
- Experience of and well developed skills in
staff management and supervision. Proven strong coaching and capacity
building skills.
- Very strong capacity for attention to detail,
problem solving, and analysis of trends.
- Computer literate (i.e. WORD, advanced Excel,
Outlook, Internet Explorer, financial systems).
- Cultural awareness and ability to build
relationships quickly with a wide variety of people.
- Patient, adaptable, flexible, able to
improvise and remain responsive and communicate clearly and effectively
under pressure.
- Strong communication (written and spoken), and
interpersonal skills in English, with experience in managing multicultural
teams.
Desirable
- Experience with Save the Children award
management policies, procedures and systems and Save the Children’s award
management system (AMS).
- Understanding of how to produce financial
reports from Save the Children’s overseas accounting software (Agresso).
- Experience of project management, M&E
management or funding coordination.
Job Title: Human Resources & Administration Officer
Position Code: HUM
008 LOD
Team / Programme: HR
& Admin
Location: Lodwar
Contract Duration:9 months
Grade: 4
Grade: 4
Post Type: National
(1 year with possibility of extension)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: To support in the fulfilment of operational Human Resources and Administration requirements for Save the Children – Lodwar office and implement laid down staff HR policies and practices.
Role Purpose: To support in the fulfilment of operational Human Resources and Administration requirements for Save the Children – Lodwar office and implement laid down staff HR policies and practices.
Scope of Role:
Reports to: Area Programme Manager, with a technical reporting line to the Human Resources & Administration Coordinator, based in Nairobi
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Area Programme Manager, with a technical reporting line to the Human Resources & Administration Coordinator, based in Nairobi
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to
create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and will
have an operating annual budget in 2015 of approximately US$20-25 million.
Staff directly reporting to this post: Cooks and Cleaners
Key Areas of Accountability:
Recruitment , On-boarding and Staff Exit
Staff directly reporting to this post: Cooks and Cleaners
Key Areas of Accountability:
Recruitment , On-boarding and Staff Exit
- Conduct reference checks on new employees and
consultants which include and not limited to; anti – terror checks,
learning institutions and previous employer checks.
- Prepare employment contracts upon appointment
of staff and maintain an effective contract planning mechanism, ensuring
staffs are issued with probation confirmations as and when they fall due.
- Conduct field level Recruitments and report
the same to the Human Resources Coordinator.
- Ensure that all staff conducts exit interviews
and duly clear with Save the Children. Follow up on staff final dues
ensuring that they are paid in the shortest time possible.
- Facilitate and oversee the induction of all
staff engaging with Save the Children as per the Induction guidelines.
- Follow up to ensure that Induction plans and
processes for all on boarding staff occur and documents filed in the
employees’ files.
- Follow up induction evaluation procedures for
monitoring the effectiveness of the induction processes and feedback to
line managers and Human Resources & Administration Coordinator.
Human Resources Records Management
& Reporting
- Keep an up to date filing system that is
compliant for ease of retrieval, reference and reporting: Personnel,
Medical, Insurance and Recruitment files.
- Responsible for monitoring Kenya Country
Office staffs leave status ensuring regular updating of the leave database
and monthly status reports sent out to staff.
- Manages the preparation and maintenance of
such reports as are necessary to carry out the functions of the
department.
- Prepares periodic reports for management, as
necessary or requested, to track strategic goal accomplishment.
- Prepare Monthly Human Resources Reports and
submit to the Human Resources Officer, based in Nairobi.
- Prepare and submit Payroll Reports to Human
Resources Officer, based in Nairobi for processing on a timely manner.
- Responsible for updating and maintaining Area
Office staff lists and organizational charts.
- Ensure line managers are informed of when
employees’ contracts are due for renewal/expiry, and issue staff notices
or renewals as appropriate in a timely manner.
General Office & Guest House
Management
- Ensure cost effective ways for running and
charging kitchen costs;
- Oversee and manage the Cleaners and to ensure
utmost cleanliness and any such repairs for the Office Premises is maintained.
- Ensure guest house & office compounds are
well maintained and suitable for working and living.
- Oversee stationary, office and guest
house supplies.
- Supervise the general office & guest house
maintenance and repair works.
- Send and receive office parcels via courier.
Utilities & Payments of Office
Rent and Bills
- Monitor Nairobi office utilities costs e.g.
water, electricity, telephone/Mobile usage and billing and others related
office utilities.
- Prepare monthly trend reports on consumption
and share recommendations with senior management.
- Maintain cordial working relationships with
suppliers and service providers and address any issues that may arise.
- Ensure monthly and quarterly payments are made
on time to avoid any disconnections and interruptions
Staff Management, Mentorship, and
Development
Manage performance of direct reports
in the work area through:
- Effective use of the Performance Management
System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental
opportunities;
- Recognition and rewards for outstanding
performance;
- Documentation of performance that is less than
satisfactory, with appropriate performance improvements/ work plans.
- Build the capacity of staff to monitor/ manage
grants and awards as well as understand and implement compliance
requirements from donors, Save the Children and/or the Government of
Kenya.
- Maintain clear communication with both the
functional (direct) line manager and the technical manager to foster a
smooth working relation under existing matrix structure.
Competencies
1. Leading
- Delivering Results: Takes personal
responsibility and holds others to account to deliver our ambitious goals
for children, continually improving own performance or that of the
team/organisation.
- Developing Self and Others: Invests time and
energy to actively develop self and others to help realise their full
potential, and to build the organisation’s capability for the future.
2. Thinking
- Problem Solving and Decision Making: Takes
effective, considered and timely decisions by gathering and evaluating
relevant information from within or outside the organisation and making
appropriate judgements.
- Applying Technical Expertise: Applies the
required technical and professional expertise to the highest standards,
promotes and shares best practices within and outside the organisation.
3. Engaging
- Working Effectively with others: Works
collaboratively to achieve shared goals and thrives on diversity of people
and perspectives. Knows when to lead and when to follow and how to ensure
effective cross- boundary working.
Qualifications and Experience
- A Degree in Human Resources Management or
Social Sciences from a recognized University.
- Higher Diploma qualification in Human
Resources Management shall be an added advantage.
- Minimum three years’ experience in a similar
role.
- Sound knowledge and hands on experience of the
implementation of generalist HR functions.
- Demonstrates a strong drive and commitment to
achieve agreed objectives
- Minimum three year’s relevant experience in HR
within a busy organisation
- Knowledge of current Kenya employment
legislation
- Good communication skills
- Excellent interpersonal skills with the
ability to maintain confidentiality
- Proficiency in working with computers
particularly spread sheets and word processing
- Experience of working within a team and team
building
- Ability to work in a multi-cultural setting
Job Title: Awards / AMS Officer
Position Code: AWD
002 SCI
Team / Programme:Programme Operations / Awards Management
Team / Programme:Programme Operations / Awards Management
Location: Nairobi
Contract Duration:1 Year
Grade: 5
Type of Contract: National
Child Safeguarding: Level
2 - The role holder is likely to have contact with children and/or young people,
or access to personal data about children or young people, as part of their
work.
Role Purpose: The Awards / AMS Officer will support the Awards
Manager in leading all Awards Management functions.
H/She will play a key role in
ensuring Awards management processes are effective and efficient. H/She will
oversee AMS data quality and accuracy in conjunction with the Awards/ AMS
Assistant.
Scope of Role:
Reports to: Awards
Manager
Key contacts: Awards Finance Officer, Reporting Coordinator, Compliance Officer, Budget holders.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Key contacts: Awards Finance Officer, Reporting Coordinator, Compliance Officer, Budget holders.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to
create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$20 million in 2015.
Staff directly reporting to this post: Awards/AMS Assistant
Key Areas of Accountability:
Staff directly reporting to this post: Awards/AMS Assistant
Key Areas of Accountability:
- When new opportunities are identified work
with the Awards Manager to ensure that all documentation required as per
SCI guidelines is managed in a timely manner and uploaded onto AMS with
all relevant information filled in and checked.
- Regularly update the Awards Manager on new
approved opportunities, flagging when there are delays in the contractual
process and making recommendations for remedial actions.
- Directly link with the Awards Manager to
ensure that all FS specifics are authorised by the CO and that Fund
Summaries are approved for all awards before awards start date.
- Support the Awards Manager to ensure that all
awards cycle processes (opportunity identification to award close out) are
followed through for all awards.
- Ensure that files for all SCI and partners/sub
grantees files are set up and updated with relevant documents,
correspondences and reports at both Nairobi Office and Field office level.
Ensuring adherence to the SCI Scheme of Delegation.
- 6. Work closely with the
Awards /AMS Assistant and the Awards Finance Officers to ensure that
awards are properly closed out in AMS with all balances fully reconciled.
- Collaborate with the Awards/ AMS Assistant to
ensure Awards management input in preparation and execution of Kick off
and Close Out meetings by coordinating attendance, providing Award Summary
Sheets and donor compliance information in coordination with the
Compliance Officer.
- Be the focal person for the administration of
humanitarian and emergency awards by working with the Humanitarian
Coordinator to confirm pledges, processing these through AMS and ensuring
awards are activated quickly.
- Be the focal person for partnership support on
awards management by attending partner assessment visits. Additionally,
contribute to relevant partner capacity building and compliance support
including regular monitoring that systems are in place to ensure partner
delivery meets donor expectations and requirements in collaboration with
programme operations.
- Develop the Awards team monitoring calendar
and undertake field visits to promote higher awareness of awards
management by carrying out orientation to the Awards Management Cycle and
AMS while on field visits.
- Support Awards Manager in donor related
communications by drafting letters and supporting on budget realignments,
amendments, cost and no-cost extension requests going to the member and
donor in a timely manner.
Desired Competencies
Delivering Results
Delivering Results
- Able to identify priority information and
document it appropriately.
- Ensures measures and metrics are in place to
track performance in large and complex programmes
- Establishes clear and compelling objectives
with teams and individuals and monitors progress and performance
- Holds themselves accountable for achieving
results and challenges under performance
Working effectively with others
- Works well with members of theirs and other
complimentary teams.
- Able to identify their contribution to the team
and ensure that they meet their responsibilities to the best of their
ability.
Problem Solving and decision making
- Identifies problems and devices ways of
addressing problems.
- Proactive about seeking support and
consultation on problems.
- Provides an analysis of data and information
to line manager for their attention and action.
Applying technical and professional
expertise
- Applies the required technical and
professional expertise to the highest standards; promotes and shares best
practice within and outside the organization.
- Able to provide information to different
groups in a timely and relevant manner.
Qualifications and Experience
- At least 4 years Finance / Program Management
and Awards/Grants management professional experience .
- Degree in Finance with at least CPA I or
equivalent professional accounting qualification.
- Strong understanding of grants management
processes in a complex organizational context within an international NGO
setting.
- Good interpersonal, written and training
skills.
- Excellent computer skills especially in MS
Excel spread sheets and MS Word
- Some experience with computerised accounting
packages will be desirable.
- Strong skills in database use and management.
- High level of integrity and ability to work as
part of a professional team
- Proven ability to handle challenging workloads
effectively.
- Cross-cultural experience, understanding and
sensitivity;
- Willingness to travel to field locations.
- Commitment to Save the Children values.
Vacancy: Education Officer - BASF Education Project
Position Code: EDU
006 LOD
Team / Programme:Programme Development and Quality
Location: Lodwar, Turkana
Contract Duration: 1 Year
Grade: 4
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: The Education Officer will be responsible for ensuring quality and timely implementation of the Education project activities in Turkana.
Role Purpose: The Education Officer will be responsible for ensuring quality and timely implementation of the Education project activities in Turkana.
S/He must have experience in implementing
education programs for pastoralist marginalized communities.
The individual will
work closely with the County education officials by providing technical
direction and support to ensure the planned project activities are achieved as
per the work plan.
S/He will work closely with the
Monitoring Evaluation Accountability and Learning team to ensure the program
milestones are tracked appropriately.
The post holder will ensure and
strengthens links between Education and existing Health and Nutrition programs
in Turkana.
Scope of Role:
Reports to: Education Coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and will
have an operating annual budget in 2015 of approximately US$20-25 million.
BASF Project: Save the Children has received funding from a German Chemical Company, BASF to implement a one year education project in Loima Sub-County, Turkana County with the overall goal of improving access to quality education for children in Turkana County.
BASF Project: Save the Children has received funding from a German Chemical Company, BASF to implement a one year education project in Loima Sub-County, Turkana County with the overall goal of improving access to quality education for children in Turkana County.
The project will work with five
public primary schools in Loima Sub-County.
Staff directly reporting to this
post: None
Key Areas of Accountability:
Key Areas of Accountability:
- Work as part of a team to ensure quality programming
- Develop joint activity work plans in
collaboration with the County and Sub-County education officials
- Work closely with the education authorities in
planning and executing the various trainings and other planned activities.
- Travel frequently to implementation sites to
liaise with Head teachers, Schools management committees, community
leaders, local governments and beneficiaries to ensure continued
participation and support for the project.
- Carry out regular monitoring activities and
engagement with schools and communities to support project activities.
- Working with the sub-county education
officials to deliver the trainings for the head teachers, Boards of
Management and support the schools in developing their School Improvement
Plans
- Support the education stakeholders and
targeted schools by providing information related to programme processes
and procedures and troubleshooting any challenges.
- Provide inputs for the development of
strategic and operational plans in collaboration with Education Programme
Coordinator and partner agencies.
- Ensure timely production of progress reports
by collating reports of different locations/schools and consolidating into
one report.
- Document programme learning and disseminate
lessons learned to key stakeholders in the field and to Save the Children
Management.
- Ensure field staff adherence to the child
protection policy and reporting procedures.
- Undertake any other duties as assigned by the
Education Coordinator or other key Management Staff.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self-accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Bachelor’s degree in education or its
equivalent
- Minimum of three (3) year work experience in
education sector
- Demonstrable ability to adapt to changing
programme priorities that may arise
- Positive attitude towards community work with
emphasis on the ability to learn from communities and support
participatory, innovative approaches to problem solving
- Excellent communication skills and a
willingness to be respectful, kind, sensitive to culture and religious
beliefs.
- Ability to communicate effectively in English,
Kiswahili.
- Good report writing and communication skills
- Willingness and capacity to be flexible and
accommodating when faced with difficult and frustrating working conditions
- Prepared to live and work in a remote field
location in a somewhat uncertain security environment
- Political and cultural sensitivity, awareness
of gender issues, with qualities of patience, tact and diplomacy.
- Motivates others while identifying with Save
the Children’s mission
Desirable:
- Knowledge of monitoring and evaluation
activities
- Experience of solving complex issues through
analysis, definition of a clear way forward and ensuring buy in.
- Commitment to Save the Children values and
willingness to abide by Child Safeguarding Policy.
Vacancy:Communication for Development (C4D) Officer
Position Code: C4D 005 LOD
Team / Programme:Programme Development and Quality
Location: Lodwar,
Turkana
Contract Duration: 1 year
Grade: 4
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: The post holder will play a critical role in
ensuring effective community mobilization and participation strategies in the
BASF project are implemented based on Save the Children Theory of Change.
S/He will play a
central role in developing and implementing appropriate communication
strategies for the program while bringing together all the actors to foster
common understanding of the objectives of the program.
Scope of Role:
Reports to: Education coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and will
have an operating annual budget in 2015 of approximately US$20-25 million.
BASF Project: Save the Children has received funding from a German Chemical Company, BASF to implement a one year education project in Loima Sub-County, Turkana County with the overall goal of improving access to quality education for children in Turkana County.
BASF Project: Save the Children has received funding from a German Chemical Company, BASF to implement a one year education project in Loima Sub-County, Turkana County with the overall goal of improving access to quality education for children in Turkana County.
The project will work with five
public primary schools in Loima Sub-County.
Staff directly reporting to this post: None
Key Areas of Accountability:
Support to Programme Delivery
Staff directly reporting to this post: None
Key Areas of Accountability:
Support to Programme Delivery
- Ensure that the community mobilisation and
participation aspect of the project is implemented according to plan,
including training, materials adaptation and monitoring of outcomes.
- Support in the development, management and
facilitation of the communication strategy, plan of action and activities
for strategic communication for Programme delivery.
- Promote and influence behaviour
development/change at community/individual/household programme levels,
social mobilisation and increased community participation in the project
activities.
- Propose viable recommendations/cost-effective
solutions on C4D strategies, approach, plans, methods and procedures in
the areas of participatory communication, social mobilisation and
behaviour change and on appropriate materials and media to reach target
audiences.
- Identify and work with existing community
structures to enhance community involvement.
- Support the development, pre-testing and production
of culturally relevant communication materials to ensure effective and
efficient programme delivery including facilitating behavioural change
where necessary.
Partnerships for social mobilisation
- Develop partnerships with school management
committees, mother to mother support groups, religious groups, women’s
groups and other organised groups in the community to orient them on the
programme goals and to solicit their involvement in the implementation of
the programme
- Provide effective coordination and technical
support to Ministry of Education Gender and Social services counterparts
at the sub-county level and other partners in the development and
strategic use of communication for social development.
Monitoring and evaluation
- Work with the Monitoring, Evaluation,
Accountability and Learning (MEAL) team and other Education staff for
monitoring and evaluation of project activities especially the
communication pieces of work within the project, including preparation of
monitoring reports, documents and lessons learned.
- With the support of accountability focal
person, supports the implementation of an accountability mechanism for
Programme beneficiaries and partners.
- Carry out regular field monitoring of
programme
- Participate in milestone meetings for monitoring
of the progress of the programme such as mid-term reviews, strategy
meetings, previews and reviews and annual reviews.
- Ensures exchange and sharing of experience,
lessons learned, best practices, and new methods to government officials,
programme staff, and other SCI partners as well as within the organisation
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self-accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- University degree in the social/behavioural
sciences, (Sociology, Anthropology, Psychology, Education) with emphasis
on strategic communication planning for behaviour development, social
mobilization, participatory communication, and research.
- Minimum 3 years of relevant professional work experience
in the development, planning and management of social development
programmes with practical experience in the adaptation and application of
communication planning processes to specific programmes.
- Demonstrable commitment to Education and
development and to the right of the poorest to quality Education services.
- Demonstrated experience of developing
communication materials and carrying out social mobilization
- Effective working relationships with senior
stakeholders from government agencies, international organisations,
donors, academics and opinion-leaders, including successful advocacy and
influencing.
- Experience in community mobilisation and child
participation within a post emergency context.
- Demonstrated effectiveness in behaviour change
communication.
- Successful use of media and other
communication strategies for social development.
- Excellent communication skills, including
fluency in written and spoken English and strong inter-personal and
advisory skills.
How to Apply
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code on the subject line by 31st March 2015.
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code on the subject line by 31st March 2015.
Due to the urgency of these
positions, applications will be reviewed as when we receive them.
Only shortlisted candidates will be
contacted.