Job Vacancy: Communication & Admin Intern -
IAWG
Programme: IAWG
Location: DRC
Regional Office - Nairobi
Grade: Intern
Role Purpose: As part of the IAWG Team you will be responsible to
the Inter Agency Working Group (IAWG) Secretariat, mainly supporting the
communication functions and the Humanitarian Partnership Conference 2015.
This position is also responsible for
administrative function, support in development of full spectrum communication
materials, media monitoring posting of content for website and social
media.
The position will also work closely
with IAWG Coordinator as well as the core group and sub groups co-chairs in
organising related events/meetings.
Scope of Role:
Reports to: IAWG Coordinator
Staff directly reporting to this
post: None
Key Areas of Accountability:
Outreach and profile raising of the
IAWG
- Preparation of communication materials, fact
brochures, newsletters and publications.
- Support in development and maintenance of a
suite of materials to effectively communicate the work of IAWG.
- Design and production of IAWG quarterly
newsletter in Adobe Indesign using templates provided
- Creative design and development of other
related products and publications to support advocacy and communication
messages from the IAWG
- Update IAWG social media on a regular basis
with relevant material, highlighting key events and achievements using
blogs etc.
Organising events-HPC 2015
- Support the coordinator in managing all the
administrative and logistic arrangements of the upcoming Humanitarian
Partnership Conference (HPC) 2015
- Provide on-hand assistance during the
conference e.g. ensuring that participants are welcomed, signed in,
specific administrative and logistics issues are responded to in a timely
and appropriate manner.
- Registration of participants and follow up on
payments with Danish Refugee Council (DRC) finance team
- Contribute to the monitoring, reviewing and
evaluation of the progress of the conference and impact undertaken through
discussions with participants and conference organisers.
- Active participation in all coordination
meetings scheduled and unforeseen for the conference before the conference
starts.
- Pro-active exchange of relevant information
and consultation with the conference team.
- Any other duties within the nature and scope
of the position.
Qualifications and Experience
Essential:
- Excellent interpersonal written and oral communication
skills;
- University degree in the field of
communications, public relations, languages, journalism A MUST
- Experience in managing websites and in using
social media tools in a professional context
- Competent IT skills and experience of using
email and Internet
- Demonstrated experience in events
coordination, administration and/or management, preferably within INGOs.
- Pro-active communicator, with experience
working in multi-disciplinary teams
- Resourcefulness, flexibility, good
organisational skills and the ability to prioritise and to meet deadlines.
- Experience and skills in the use of software
programs such as MS Word, PowerPoint, Excel, Adobe
- Demonstrated effective organizational skills
and ability to handle work in a timely manner
- Ability to work effectively with people from
different nationalities, cultures, ethnic and religious groups across the
region
- Good understanding of humanitarian issues in
East and Central Africa, and the ability to relate IAWG work within this
context.
Desirable:
- Experience of operating multi-media equipment
including digital cameras, video recording equipment, web cams, and voice
recorders.
- Experience of tailoring communication and
advocacy messages for a variety of decision-makers and high level
audiences.
Date of issue: February 2015
Please send a copy of your CV with a
cover letter to drcjobs@drchoa.org
Application closes Friday 6th March
2015