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Grants Assistant Job Vacancy - NGO

Vacancy: Grants Assistant (Kenyan National)
Background: Danish Demining Group (DDG) is a Humanitarian Mine Action and Armed Violence Reduction Unit in the Danish Refugee Council (DRC). DRC is a non-profit organization that works worldwide to help and protect refugees, internally displaced and other conflict-affected persons.
Purpose: The Grants Assistant will support Grants Management team in ensuring high quality grants’ administration and compliance with both DDG and donor requirements. 

The GA will support in regularly updating the Grants Management System database; facilitating set up of grants in centralized financial management system;

Key Responsibilities:
  • Be in charge of the maintenance and regular updates of the Grant Management system.
  • Ensure grants management filing system is maintained and all donor grant documentation is properly (both soft and hard copies) filed.
  • Based on Bi monthly rolling action plan, follow up with the relevant staff on the timely submission of draft donor reports, and assist in the review to ensure quality& compliance with relevant requirements.
  • Supports Reg.Office in consolidation of documentation required for setting up grants in the centralized financial management system.
  • Support country team in updating proposals and reports in various donor databases.
  • Follow up donor’s disbursement requests to ensure timely submission. This will be based on the disbursement schedule drawn from the specific donor contracts.
  • Consolidate DDG Horn of Africa monthly programme updates and general quarterly reports.
  • Support the preparation of the project kick off meetings as deemed necessary.
  • Support country teams in preparation of proposals and reports on request
  • Support Reg. Office with ensuring high quality documentation of both internal and external reports.
  • Any other relevant duties as assigned by the Supervisor.
Personal Specifications
  • Bachelor of Commerce degree in an area Finance or Accounting or equivalent.
  • Professional qualifications in Accounting (CPA II or ACCA II part 2 qualification)
  • At least 2 years’ experience in financial management position in an INGO and grant management related work experience in humanitarian and development programing with knowledge of projected cycle management.
  • Knowledge of database use and management
  • Good knowledge of Financial reporting requirements for major donors, EC, ECHO, USAID UN Bodies Strong working computer skills especially in accounting packages
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
  • Excellent writing and editing skills in English for external audiences (including governments and donors);
  • Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
Reporting Arrangements: The Grants assistant reports to Head of Program Support.
Duration: 1 year contract with possibility of extension
Posting details: This position is based in Nairobi with travel to the field.
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.
Application and CV
Candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary. 

Only motivated applications that address the stipulated duties and meet the required qualifications will be considered.

Please forward the application and CV, in English and marked “Grants Assistant” to by 15 January, 2015. 

Shortlisted candidates will be contacted by 20th January 2015.

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