Position Title: Senior Security Assistant
Position Grade: G-6
Duty Duration:Kakuma, Kenya
Type of Contract:Special Short Term Contract
Job Ref: IOMKE/SVN/068/2014
Seniority band: Band 3
Seniority band: Band 3
Job family: Staff Security
Organizational unit: SSU
Position number: n/a
Position rated: Yes
Subject to rotation: No
Reporting directly to: Head of Sub-office , Kakuma
Reporting directly to: Head of Sub-office , Kakuma
Overall supervision by: Field Security Officer
Managerial responsibility: n/a
Directly reporting staff: no
Organizational
Context and Scope: Under the overall supervision of
the FSO Nairobi, the direct supervision of the Head of Sub Office in Kakuma and
in coordination with the National Security Officer, the incumbent will be responsible
to maintain and coordinate Security Plans for the Sub
Office and in close cooperation with the FSO, monitor IOM operations in the area of responsibility and advise the HoSO regarding security and safety of IOM staff and property.
Office and in close cooperation with the FSO, monitor IOM operations in the area of responsibility and advise the HoSO regarding security and safety of IOM staff and property.
Responsibilities and Accountabilities
- Coordinates all security related activities
with the Head of Sub Office in Nairobi, as defined by the FSO.
- Maintains a close working relationship with
UNDSS and other UN Security Officers and offices, Government Security
Services, International organizations and private security personnel, to
ensure appropriate lines of communications are established for all aspects
of staff safety and security in the Sub Office.
- Monitors and tracks all staff travels and
advises staff regarding Security Clearances to ensure all staff is
adhering with existing tracking and travel procedures.
- Ensures that security administration
activities (Security Clearances, ISECT profiles, staff lists etc) are
properly completed and archived for future access as required.
- Ensures all missions from the sub office are
MOSS compliant prior to departure.
- Supervises and trains guards as directed by
the FSO.
- Advises staff in residential security issues.
- Ensures all relevant security information is
immediately disseminated in a timely manner to the relevant IOM field
office and its staff, FSO and National Security Officer
- Assists in conducting security
assessments/evaluations of offices, vehicles and projects activities and
offers appropriate mitigation recommendations. Is fully conversant with
and undertakes an active role in the development and implementation of
evacuation/emergency security plans in coordination with the FSO.
- Provides updated security information to all
IOM staff and a detailed security briefing to all new staff members
entering the mission.
- Assures that all staff completes the mandatory
security trainings (UNDSS Basic and Advanced Security in the Field online
training CD).
- Is fully competent in and undertakes the
coordination of travel security for the sub office staff.
- In co-ordination with the Head of Sub office
and FSO coordinates medical evacuations when required.
- Investigates and reports security
breaches/incidents within the area of responsibility, works closely with
the Government police in efforts to ensure IOM staff, its assets and
interests are protected while ensuring strict confidentiality.
- Assists the supervisors in establishing
policies and procedures for reviewing crisis situations as directed by the
FSO.
- Prepares draft security plans for specific
areas within the missions area of operation including all aspects related
to development, implementation and updating of the plans in close
cooperation with the FSO.
- Supervises the contracted guards in the
performance of services, including fire control, first aid procedures, use
of equipment and operation of the automated alarm and video surveillance
systems if installed. Where training in fire control and first aid is
found to be deficient coordinates with the contractor to ensure such
training is undertaken.
- Performs other duties and responsibilities as
may be requested by the National Security Officer or FSO.
Competencies
The incumbent is expected to
demonstrate the following technical and behavioural competencies
Behavioural
Accountability
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes,
and policies
- Meets deadline, cost, and quality requirements
for outputs
- Monitors own work to correct errors
- Takes responsibility for meeting commitments
and for any shortcomings
Client Orientation
- Identifies the immediate and peripheral
clients of own work
- Establishes and maintains effective working
relationships with clients
- Identifies and monitors changes in the needs
of clients, including donors, governments, and project beneficiaries
- Keeps clients informed of developments and
setbacks
Continuous Learning
- Contributes to colleagues' learning
- Demonstrates interest in improving relevant
skills
- Demonstrates interest in acquiring skills
relevant to other functional areas
- Keeps abreast of developments in own
professional area
Communication
- Interfaces with the UNDSS, safety/security
counterparts, relevant government agencies, and other stakeholders to
prepare adequate responses to security management challenges
- Actively shares relevant information
- Clearly communicates, and listens to feedback
on changing priorities and procedures
- Writes clearly and effectively, adapting
wording and style to the intended audience
- Listens effectively and communicates clearly,
adapting delivery to the audience
Creativity and Initiative
- Actively seeks new ways of improving
programmes or services
- Expands responsibilities while maintaining
existing ones
- Persuades others to consider new ideas
- Proactively develops new ways to resolve
problems
Leadership and Negotiation
- Convinces others to share resources
- Actively identifies opportunities for and
promotes organizational change
- Presents goals as shared interests
- Articulates vision to motivate colleagues and
follows through with commitments
Performance Management
- Provides constructive feedback to colleagues
- Identifies ways for their staff to develop
their abilities and careers
- Provides fair, accurate, timely, and
constructive staff evaluations
- Uses staff evaluations appropriately in
recruitment and other relevant HR procedures
- Holds directly reporting managers accountable
for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
- Sets clear and achievable goals consistent
with agreed priorities for self and others
- Identifies priority activities and assignments
for self and others
- Organizes and documents work to allow for
planned and unplanned handovers
- Identifies risks and makes contingency plans
- Adjusts priorities and plans to achieve goals
- Allocates appropriate times and resources for
own work and that of team members
Professionalism
- Applies knowledge of and supports the
implementation of IOM and UNDSS safety / security policies / procedures in
efforts to enhance staff security
- Anticipates and prepares adequate responses to
matters affecting staff safety/security
- Displays availability outside of regular hours
to respond to challenges Masters subject matter related to
responsibilities
- Identifies issues, opportunities, and risks
central to responsibilities
- Incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation
- Persistent, calm, and polite in the face of
challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different
cultures by adapting to relevant cultural contexts
- Knowledgeable about and promotes IOM core
mandate and migration solutions
Teamwork
- Actively contributes to an effective,
collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Gives credit where credit is due
- Seeks input and feedback from others
- Delegates tasks and responsibilities as
appropriate
- Actively supports and implements final group
decisions
- Takes joint responsibility for team's work
Technological Awareness
- Learns about developments in available
technology
- Proactively identifies and advocates for
cost-efficient technology solutions
- Understands applicability and limitation of
technology and seeks to apply it to appropriate work
Resource Mobilization
- Establishes realistic resource requirements to
meet IOM needs.
Education and Experience
- Completed bachelor’s degree in Social science,
public administration, police/military courses in an accredited academic
institution and a combination of relevant military/police training on
procedures and practices.
- A minimum of 6 years of progressively
responsible senior technical experience in National or international
Military, Police or other organization, Security management.
- A minimum of 2 years work experience in an
international organizations or the United Nations.
- Experience in conducting security assessments
and security briefings.
- Good political and social knowledge of the
country.
- Proven experience in supervising staff and
leading a team.
- Computer literacy with a high degree of
proficiency in commonly used applications such as Word, Powerpoint and
Excel is required.
- The ability to work in a multi-cultural
environment with others with diverse professional backgrounds is
required.
- The ability to handle a heavy workload
efficiently with minimal supervision and understanding the importance of
close teamwork is highly regarded.
- In security/emergency services
dedication to one’s duty is paramount and flexibility and commitment to
these duties in an emergency will be expected and appreciated.
- Training in emergency and disaster response is
an added advantage.
- The readiness to undergo all required security
trainings.
Languages
Required
- Fluency in both written and spoken English and
Kiswahili.
Advantageous
- Turkana
Mode of Application:
Submit cover letter and CV including
daytime telephone and e-mail address to:-
International Organization for Migration (IOM),
Human Resources Department,
P.O.Box 55040 – 00200,
Nairobi, Kenya
or send via e-mail to
hrnairobi@iom.int
Closing Date: 29 December 2014
Only shortlisted applicants will be contacted.