Job Title: Finance / Admin and Compliance Manager, Kenya
Location: Nairobi, Kenya with a frequent travel to Isiolo,
Baringo and Tana River counties of Kenya
Responsible to: Country Director and Programme Steering Committee
Duration: Eight
months with possibility of extension.
Working hours: Full time (40 hours per week)
Closing date: 12 December, 2014.
Type of contract: fixed contract-eight months with a possibility of
extension
Type of position: National
Background: The Pastoralist Resilience Consortium consisting
of Regional Centre for Pastoralist Elders (RCPE), Global Peace and Prosperity
Initiative (GLOPPI) and GTDO would like to recruit a dynamic and energetic
person as Finance/Administration and Compliance Manager in Kenya.
This position reports to the project
steering committee and Country Director-GLOPPI who is also the programme
director/leader of the consortium.
The position forms part of the Senior Management Team of the Pastoralist resilience consortium in Kenya.
Final offer of the position will be subject to the approval/release of funds.
This is a great opportunity for experienced finance professionals to play a key role in achieving our visions by providing effective financial management and accounting support to the consortium and to the organisations.
Responsibilities:
a) Finance
- Provide financial management support across
the consortium program
- Develop, implement and monitor internal
financial control management systems.
- Develop or review and update financial
policies and procedures and ensure approval of any changes.
- Ensure timely financial reporting in
accordance with consortium financial policies
- Report timely on financial matters and
operational matters of projects to donors and Country
Representative/Director and Programme Steering Committee.
- Develop quarterly financial reports of the
programme and submit to the donor. Ensure financial reports are produced
timely and in accordance with consortium policy and procedures and donor
requirements.
- Ensure that budget is available for all the
financial transactions and appropriate supporting documents and avoid
over-spending
- Ensure that the financial system is
effectively functioning and authorization levels are appropriate to the
structure of the country programme.
- Ensure financial, procurement and budgetary
guidelines and controls are in place.
- Manage and supervise the finance staff
- Monitor the financial position of the
consortium and propose measures to guarantee continuous liquidity for
attainment of consortium goals.
- Enhance financial management capacity of
partner NGOs and community based organisations such as pastoralists’
associations(PAs).
- Train the finance team and PAs on project
financial management.
- Develop the bank reconciliation reports
- Ensure effective grant management as per the
consortium policy and performance targets.
- Ensure that effective financial systems is in
place in line with donor regulations/requirements
- Ensure timely request for transfer of funds
from the donors through established procedures.
- Ensure that no expectations are raised in the
field for which budget is unavailable.
b) Administration
- Ensure that the programme administrative
system is update and up to the international standards
- Ensure that contributions of the personnel to
the programme is documented and appropriately filed.
- Assure that all assets are well registered,
maintained, and filed in line with donor regulation.
- Ensure that HR system is functional and that
all staff issues are addressed timely.
c) Compliance
- Ensure that programme complies with donor
policies/requirements and organizational policies and procedure
- Pay regular visits and ensure the field
offices comply with the donor requirements/donor and organizational
policies and procedures.
- Ensure that consortium complies with income
tax regulations of Kenya.
Qualifications / Competencies and
Experience:
- The ideal candidate will have a University
degree majoring in finance, with a professional qualification in the field
of Accounting (ACCA, CPA, ACEA, ACA, AMCA or equivalent).
- You will have at least 3 years working
experience in finance management in an INGO environment, with three years
grant accounting experience.
- Relevant experience in setting up training in
project finance.
- At least 2 experience in managing consortium
finance
- At least 3 years experience in developing
financial systems (policies and procedures) for a consortium programme
and/or for organizations.
- At 2 years experience in launching a programme
financial system and Sun System etc and ensuring its effectiveness and
efficiency.
- At least 2 years experience in capacity
building of partners in financial management.
- At least 3 years experience in working with
institutional and non-institutional donors and intergovernmental
organizations.
- Experience in working with pastoralist
communities and in Arid and semi-arid lands preferably Isiolo, Baringo and
Tana-river counties.
- You will have practical knowledge of
accounting packages and software (Excel and or Quick books, SUN systems
etc preferably Sun-system) and proficiency in Microsoft office.
- Excellent communications skills and commitment
to the consortiums’ vision, mission and values. Fluency in English
required.
- Must be Kenyan and a person with high level of
integrity, transparency and accountability.
If you think you meet the job
specification, please send your CVs/Resume and motivation letter (specifying
your achievements and why you think you are the right person for this position)
to consortiumresilience@gmail.com and copy to jobs@gloppi.org and not later
than 12 December, 2014.
Please put Finance/Admin and
Compliance Manager-Kenya in the subject line of your email.
Because of the urgency of this
position, we will review the applications regularly as we receive.
Female candidates are encouraged to
apply.
Unfortunately, only shortlisted
candidates will be contacted.