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NGO Jobs in Kenya - KEMRI

Program Description:Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF) and University of Washington (UW). 

RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV Prevention, Care and Treatment program working in 140 clinics in Kisumu, Migori and Homabay Counties, Kenya.

RCTP is seeking a motivated individual to fill the following vacancy for a Financial Programme Manager for Kar Geno Centre.

Reports to: Principal Investigator

Location: Kisumu
Duration: One Year Renewable
Vacancy No. FN-57-11-2014

Position Summary: The Financial Program Manager will be responsible for the smooth functioning of all the studies taking place in KEMRI-RCTP Kargeno Center. The Kar Geno Center is a research hub for the KEMRI-RCTP.

Under overall guidance of the Principal Investigator and Finance Manager, Kargeno site and undertakes it’s periodic updating, participates in the formulation of the program recommendations (and related documents), program result areas and strategies and approaches for intervention and effective monitoring.

Key Duties and Responsibilities
  • Plans, coordinates and monitors implementation of both humanitarian and regular programmes and prepares regular analytical reports to keep the management updated, participates with NGOs, private enterprise and other partners in the development of strategies, methodologies and identification of new approaches for programme delivery.
  • Technical Leadership in all aspects of project implementation, providing guidance and direction in ensuring a coordinated approach to the process evaluation and ensure exchange of information, experience, identify new strategies and courses of action to accelerate/improve the tool kit development and achieve results.
  • Programming and Management of Programme: Responsible for overall development and establishment of the work plans, monitoring compliance, and  providing support and guidance to ensure the consultants and staff deliver on the planned results.
  • Coordination: Interact with County Governments, NGO's, and other partners and stakeholders, in the different stages of the process evaluation and tool kit development, monitoring, and follow up on implementation of recommendations and agreements as regards the process evaluation and tool kit development. Provide technical support, orientation and guidance to the consultants and other staff on appropriate technical and institutional capacity-building measures to achieve the goals of the project.
  • Field Monitoring and reporting: Conduct field monitoring visits and organize assessment missions in the areas where the toolkit will be piloted and where the process evaluation will be done, identifying bottlenecks and instituting remedial measures. Ensure timely preparation and submission of progress/status reports required.
  • Manages and coordinates the operations of the KEMRI-RCTP Kargeno site, Enforces staff safety and security procedures within the KEMRI-RCTP jurisdiction. Coordinates with operations/supply staff on supply and non-supply assistance related to activities, Prepares operational budgets, Undertakes assessment of risks and establishes risk mitigating measures, Approves disbursement of funds and ensures proper utilization as per accountabilities and established plans of action.
  • Guides, supervises and manages the performance of staff. Provides on the job coaching, ensures their training and staff development needs are addressed.
Financial management: 
  • Develop project budgets and monitor expenditure against budget line items
  • Timely preparations and submission of financial reports to the donors and the management
  • Attending to donor financial monitors
  • Provide oversight and coordination by ensuring timely and accurate processing of financial transactions in line with organisation’s SOP, donor guidelines, IAS and GAAP
  • Establish annual audit plan and oversee implementation of the findings/recommendations
  • Setting of appropriate levels of field imprest for field activities and monitoring usage of the same.
  • Review and approval of expenditure on a daily basis
  • Overseeing day to day administration of grants to ensure compliance with award specific requirements and laid down regulations. 
The Candidate will need to demonstrate strong attention to details, accuracy and organizational skills with ability to be flexible and work well under pressure in a multi-tasking environment.

Key Requirements:

  • Advanced degree in Project and or Business Management and Finance
  • Administration. Masters University Degree in Social Sciences as a technical field will be an added advantage
  • A professional body membership
  • Experience in SAGE, Quick books and the ERP System
  • CPA (K/Finalist)
Prior Work Experience
  • Five years increasingly responsible relevant experience in the area of development
  • Programme management
  • Experiencing in managing US Government funding Agencies grants such as USAID, CDC and NIH as well as the UN
  • Experience in managing a payroll system
  • Experience in managing diverse technical teams in multiple regions of the country concurrently
Knowledge, Skills and Abilities:
  • Strong analytical, planning, negotiation, communications, and advocacy skills
  • Strong supervisory and managerial skills
  • Leadership skills including facilitation and influencing skills
  • Must be a team player and motivator
  • Experience in report writing
  • Experience in budget management
  • Excellent interpersonal and communication skills:
  • Communicate effectively both orally and in writing in English
  • Maintain frequent contact using cell phone, email, and Skype
  • Diplomatic with strong leadership skills.
  • Able to monitor, gather and evaluate information of broad scope and complexity
  • Natural ability to multitask, problem solve, and work with others to resolve challenges
  • Ability to work in a multi-cultural environment and with frequent local travel to hardship duty stations
  • Competent with computer software applications including Microsoft Office programs (Word and Excel)
  • Interest in working in an innovative and demanding environment with significant travel
  • Plans, directs and coordinates fiscal operations and financial accounting functions or assists in the planning and direction of such functions. 
  • Develops accounting systems and procedures for recording revenues and expenditures; directs the maintenance of accounting records concerning appropriations or other revenues, payroll expenses, supply and equipment purchases, travel expenses, contracting costs, and other financial transactions.
  • Plans and directs operational or financial audits and other reviews to insure financial accountability, insure compliance with established standards, and enhance agency operating procedures.
  • Directs the preparation of financial statements and reports.
  • Reviews and approves obligations and expenditures as needed.
  • Establishes necessary fiscal controls to insure appropriate accountability for revenues and expenditures.
  • Directs the review and preparation of budget work programs; reviews and approves agency budget requests and makes recommendations concerning the budget.

We have vacancies for Sub County Coordinators in the iCCM/MNCH Study
Two Positions
Reports to: County Coordinator
Location: Nthiwa, Rachuonyo
Duration: One Year Renewable
Vacancy No. FN-56-11-2014 

Position Summary:
 Responsible for providing technical leadership on day-to-day implementation of MNCH and iCCM program at Sub-county level. 

Oversee the implementation of the Iccm/MNCH Program initiatives by CHW’s and the partners MOH, UNICEF, and WHO to improve the accessibility, utilization and quality of iCCM/MNCH services at the  community level.

Key Responsibilities and Duties:
  • Coordinate implementation of high impact innovative approaches on  iCCM/MNCH including technical support for community based MNCH.
  • Coordinate capacity building of MOH health workers at program supported health facilities through training on Community strategy and iCCM/MNCH related trainings.
  • Coordinate capacity building of CHW’s at program supported health facilities, and community units through training on Community strategy and iCCM/MNCH related trainings.
  • Support health data management at the Sub-county Health Office and the program supported facilities and community units.
  • Coordinate Social mobilization activities in the sub-county to ensure full participation of communities in the transformation of their own health and particularly in the delivery of iCCM/MNCH intervention and ensure good working relationship is maintained with the government authorities (including the SCHMT), religious leaders and community health structures.
  • Support all community-based activities including Community dialogue and encourage community participation in monitoring and demanding for quality health services.
  • Coordinate and conduct monthly and quarterly coordination meetings by and with CHEWs, CHW’s and SCHMT meetings on iCCM/MNCH and other aspects related to the program.
  • Provide support to the Sub-county on strategies to strengthen the pharmaceutical supply chain through training and mentorship.
  • Coordinate project supplies; ordering, distribution and monitoring of consumption and monthly reporting on consumption.
  • Coordinate planning for and implementing sub-county health team capacity building in transitioning functions, including (as appropriate) human resources, supplies and commodities, quality assurance/quality improvement, supervision and management, internal controls, governance and any necessary personnel training.
  • Reinforce an empowered and skilful workforce of community health extension workers (CHEWs), who are able to carry out the tasks necessary for functional and sustainable iCCM/MNCH services in the Sub-county
  • Contribute to documentation of the project lessons to enable learning from the action.
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners
  • Provide on-going clinical Supportive supervision at the community level
  • Work closely with the program M&E officer to produce reports on the Sub-county set indicators.
  • Network and collaborate with the existing partners on the ground
  • And any other duty assigned by the County Program Coordinator or the Principal Investigator.
  • Bsc. Nursing or equivalent.
  • In-depth understanding of Community Health Strategy
  • In-depth experience and understanding of Community MNCH interventions in rural areas.
  • At least Two years field experience, preferably with an NGO and or MOH.
Key Competencies and Behaviours
  • A broad range experience of health services support services including logistics, financial management among others
  • Strong background in training and capacity building. 
  • Ability to find solutions to complex problems in a challenging environment.
  • Strong documentation and report writing skills
  • Understanding of operations/ action research desirable
  • Experience of and commitment to working through systems of community participation and accountability
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
  • Honest, encourages openness and transparency
  • Develops and encourages new and innovative solutions
  • Culturally sensitive with qualities of mentorship and patience
  • Strong Computer skills, particularly MS. Office packages

RCTP is seeking a motivated individual to fill the vacancy for anAssistant Programmer in the FACES Program. 
Reports to: Senior Programmer
Location: Kisumu
Duration: One Year Renewable
Vacancy No. FN-58-11-2014 

Key Duties and Responsibilities

  • Develop databases and systems as may be required, in the technology best suited for the particular need, e.g., MySQL, Excel, Access.
  • Develop input forms, reports and data extracts for the Open Medical Records System (OpenMRS) and other software that may be in use.
  • Provide support and advice to system administrators when they encounter software issues that require a more advanced understanding of the software.
  • Participate actively in the systems team. Offer advice on software issues. When requested, evaluate software for suitability to FACES.
  • Meet with the data quality team and participate actively in defining and achieving data quality objectives. Write software as required to assure data quality and other duties as may be assigned.
  • Provide software as needed to transfer and transform data between various data stores such as MySQL, Excel spreadsheets and Access databases.
  • Develop software as necessary to support or extend the OpenMRS database and system and any other software packages that may be in use.
Other Responsibilities:
  • Help to deploy and install open source applications and in-house developed software.
  • Respond to AD HOC data requests as requested by the organization.
  • Participate in the Faces systems quarterly meeting.
  • Empower/train OpenMRS users about functionalities of the system.
Key Requirements:
  • Diploma in Computer Science or Equivalent. Those with Bachelor degree may also apply
  • At least 2 years experience as a programmer in a busy development environment.
  • Ability to develop web based applications.
  • An understanding of Electronic Medical Records (EMR) systems is an added advantage.
Knowledge Skills and Attributes Required:
  • Proven practical knowledge of the following programming languages: HTML, CSS, Java, jQuery, Javascript, SQL.
  • Proven ability to extract data from relational databases using SQL.
  • Ability to translate user requirements into functional specifications.
  • Proven ability to train users on the use of computer applications.
  • Good documentation skills with high attention to detail.
  • Good presentation skills.
  • Ability to keep abreast with current technology and quickly learn new development tools and technologies.

RCTP is seeking a motivated individual to fill the vacancy for an Information and Communications Technology Officer in the FACES Program. 
Reports to: Sub County Coordinator
Location: Suba
Duration: One Year Renewable
Vacancy No. FN-59-11-2014 

Position Summary:
 The ICT Officer will undertake a wide range of ICT duties by providing technical assistance on implementation and operation system and helpdesk support to users. S/he will maintain the LAN hardware and software. 

Key Duties and Responsibilities

  • Regular hardware and software maintenance
  • Networking and network administration
  • Scheduling and facilitate backups
  • Trouble shooting PCs malfunction
  • Liaising with ICT managers and ISPs in resolving Internet downtime
  • Offer support to new and existing staff on new requirements and compliance with
  • organizational ICT policy and government laws
  • Conducting CMEs to staffs on emerging IT trends and technology
  • Assist in project implementation and system deployment
  • Perform other duties as may be assigned by management.
Key Requirements:
  • At least Diploma in Computer Science/Information Technology or relevant field
  • At least one (1) years’ relevant post-qualification experience
  • Previous experience in a clinical research trial will be an added advantage
  • At least Diploma in Computer Science/Information Technology or relevant field
  • At least 2 years’ relevant work experience
  • Experience in the management of windows 2003 server, MDaemon and LINUX operating system
  • Ability to work independently as well as in a team and communicate effectively both verbally and in writing.
  • Must be flexible and willing to undertake other duties
Applications must include the following:
  • A cover letter stating current work (if applicable), current salary.
  • A current CV with names and telephone contacts for at least 2 referees
  • Copies of academic and professional certificates and copy of the latest pay slip
  • At least two recommendation letters.
All applications must be sent electronically to the email address below followed by hard copies which should be delivered or posted so as to reach the following address by 28th November 2014


Human Resources Manager
P. O Box 614-40100

Please write the Vacancy Number, and Position applied for on the envelope and in the subject Line of the Email. 

Applications must be send through the email address in the advert. 

Applications send to RCTP staff will be deemed as canvassing and will be  disqualified

Note: RCTP or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be  immediately reported to the HR department. Any job applicant who tries to corrupt our  employee during any stage of the staff hiring process will be disqualified.

KEMRI is an equal opportunity employer. 

Women, the Youth, people with disabilities are encouraged to apply.

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