Position: Administrative / Personal Executive Assistant
Salary: 30K - 40K
Report To: Managing Director
Location: Nairobi
We are seeking qualified applicants
to join our professional team.
The successful candidate should have
strong ethic, good communication skills and ensuring our high standards level
are met. Should be presentable and smart.
Duties
- Maintain proper filing of sensitive and
confidential information in electronic and paper form and must have the
ability to extract, analyze, interpret and display data as required.
- Manage and maintain the MD’s
dairy-appointments, meetings and events.
- Managing and maintaining effective, efficient
and effective communication channels between the office of the MD and
other parties including support units and external customers.
- Handle MDs correspondence on email, paper mail
and phone calls.
- Coordinate meetings that involve the MD and
take minutes when required.
- Coordinate domestic and international travel
arrangements for the MD.
- Action all directives given from the MD as and
when necessary.
- Supervise the office messengers and
assistants.
- Responsible for responding to all online
requests for quotation from clients through the company’s website.
- Act as office manager and respond to the
clients inquiries
- Ensure confidentiality is maintained.
- Make reminder calls to clients.
- Basic maintenance of office equipment and
stationery.
- Carry out office duties including reception
duties for the CEO in a professional manner.
- Any other duties as assigned.
Qualifications and requirement
- At least 2-3 years’ experience
- A diploma in Secretarial, Business
Administration
- Diploma or certificate in Customer Service
will be an added advantage
- Prior experience as Personal Assistant a must
- Computer literate
- Presentable and smart with pleasant
personality
- Fast learner
- Strong presentation and communication skills
- Able to multitask and attention to details
- Able to work for long hours with minimum
supervision
Interested and qualified candidates
to send in their detailed resume to hresource099@gmail.com and quote the
expected salary on the subject.
Only shortlisted candidates will be contacted.