PA to MD
Industry: Security Services
Location: Nairobi
Salary: Kshs 50,000- 70,000 gross
Our client one of the leading Security Solutions provider for a wide host of
clients in diverse industries offering manned guarding, K-9 guarding,
investigations, VIP protection and Cash-in-transit.
They seek to hire a Personal
Assistant to the MD
Duties & Responsibilities
Duties & Responsibilities
- Provide an efficient and responsive
administrative and logistical service to the MD
- Handling very sensitive/ confidential security
matters for the MD
- Assisting the MD to manage and prioritize time
- Accompanying the MD to meetings and flying out
on official assignments
- Manage travel logistics including air and
hotel bookings, online checking in, transport, travel documents, visa
applications, passport renewals, travel insurance etc.
- Preparing and editing correspondence, reports,
statements and presentations
- Providing quality customer service
- Manage and maintain the Managing Director’s
diary and email account
- Maintains MD’s diary, planning calendar to
ensure all calendars are synchronized.
- Ensure that the MD receives necessary
background information on all matters he handles
- Ensure all MD activities are effectively and
efficiently organized
- Prepare daily reports on the activities
handled
- Schedule appointments for the MD
- Administrative duties at the busy
establishment
- Drafting various correspondence to concerned
parties on behalf of the MD
- Ensure guests meeting with the MD are well
taken care of and assisting them appropriately
- Efficient communication and follow up on issues
that requires interdepartmental coordination by engaging actively with the
various heads of departments
- Conduct weekly diary meetings with the MD to
discuss upcoming engagements, invitations and other requests
- Schedule on behalf of the MD meetings between
him and his direct reports and the committees or groups to which he is a
member
- Minute general meetings as required and
complete research on behalf of the MD
- Training office attendants and monitoring
their performance and ensuring general cleanliness of the office
- Light housekeeping; Gift-buying, Pick-ups,
Coordinating laundry, Running personal errands, Arranging meals, Dinner
reservations etc
Qualifications & Skills
- Degree or Diploma in Business or related
studies
- Minimum of 3 years as a PA to an MD/ GM or CEO
- Age preferred 28-32 years
- Firm and tough personality
- Ability to communicate with MD/ CEO level
individuals
- Exceptional skills in the areas of judgment,
organizational skills, diplomacy, discretion
- Proficiency with a variety of computer
software applications
- Initiative and ability to work independently
- Ability to make sound judgment and handle
difficult situations with clients
- Good command of the English language and
communication skills (oral and written)
- More importantly, is a team player and willing
to learn.
If you are up to the challenge,
posses the necessary qualification and experience, please send your CV only
quoting the job title on the email subject (PA to MD 50 – 70K ) to
jobs@corporatestaffing.co.ke before 23rd October, 2014
Kindly indicate previous/ current salary on your CV
Kindly indicate previous/ current salary on your CV
N.B: We do not charge any fee for receiving your CV in our database nor for interviewing
Only candidates short-listed for interview will be contacted.
