Vacancy: Administrative Officer - Research
About our organization: The World Agroforestry Centre (also known as
the International Centre for Research in Agroforestry or ICRAF) is an
independent research institution which generates science-based knowledge about
the complex role trees play in agricultural landscapes and rural
livelihoods.
livelihoods.
The
Centre’s headquarters are located in Nairobi, Kenya, and research is conducted
in more than 30 countries in Africa, Asia and Latin America.
We are supported by the Consultative
Group on International Agricultural Research (CGIAR) and receive funding from
over 50 different donors.
About the position: Responsible for delivering consistently
high-quality administration for research programme activities.
Primary Duties and Responsibilities:
General Administration
- Support and coordinate major scientific events
promoting ICRAF’s research agenda.
- Support Deputy Director General- Research
(DDG-R) in the management of Research Division through management of
calendar, meeting support, management of ODDGR budget etc.
- Use business administration principles and
processes to ensure smooth running of business workflows.
- Schedule and manage donor visits to the DDG-R.
- In consultation with the Partnerships
Directorate, prepare and manage contracts with partner institutions.
- In consultation with HRU, prepare contracts of
employment for both regular and other staff in the research division.
- Oversee office operations to ensure a smooth
workflow.
- Liaise with the operations units of ICRAF for
various support services as required.
- Supports operations by planning, organizing,
and implementing administrative systems.
Programme Administration
- Oversee and manage the capital assets of the
ODDGR.
- Coordinate weekly and monthly research related
meetings .
- Organise Science Domain (SD)/Regions
consultative meetings as required.
- Archive records and documents pertinent to the
work of the research division.
- Ensure that information disseminated is
complete, accurate, on time and logical.
Workshops and Travel
- Provide a leadership role in organizing
logistics for workshops, meetings, and events and taking minutes of
meetings.
- Handle travel bookings, requests and expense
claims for ODDGR staff in liaison with the ICRAF Travel Office and Finance
Unit.
- Make payments and account for workshop
expenses.
- Book meeting facilities.
Requirements:
- A minimum of degree in Business Administration
with post graduate qualification in Project Management. A Master’s degree
in relevant field will be an added advantage.
- At least 5 years work experience in a busy
office planning and managing programmes, reporting and overseeing the
administration function.
- Excellent organizational skills with
demonstrated ability to execute tasks on time.
- Demonstrated ability to establish and maintain
effective relationships and partnerships with key stakeholders both
internally and externally.
- Strong interpersonal, communication,
facilitation and presentation skills.
- Good computer skills with proficiency in MS
office applications.
- Strong analytical and problem solving skills.
- A professional and flexible approach to work,
with the ability to prioritize.
- Tactful, discrete and confidential,
persuasive, sound and timely judgement.
- Sensitive to the delivery of strong customer
service.
- Adherence to high quality of work with
attention to detail.
- Ability to apply innovative and effective
management techniques to maximize team performance.
- In-depth understanding of policies, practices,
processes and standards for provision of advice and guidance on their
impact on research program activities.
- Demonstrated knowledge in the budgeting
process and monitoring.
Terms of offer: We offer a collegial, diverse and
gender-sensitive working environment, and we strongly encourage applications
from qualified women.
This position is remunerated on
National terms.
The appointment will be for an
initial period of three (3) years, subject to a six (6) months’ probation
period.
The position will be based in ICRAF
Headquarters in Nairobi.
How to apply
Applications will be considered until
24th September 2014.
Please note that only short-listed
applicants meeting the above requirements will be contacted.
To learn more about our organization,
please visit our website: www.worldagroforestry.org