Our client is one of the leading
branding companies based in Nairobi. They are deliberate in providing excellent
customer service and quality products to their highly established and reputable
client base.
Are you an agile young administration professional, proactive, self-motivated
and driven individual, excited to work in a friendly, young and vibrant fast
paced environment? If so then this is the job that you have been looking for.Our client is looking to fill the position of an Executive Personal Assistant who will report to the Human Resource Manager.
Job Purpose: The position provides efficient and effective
administrative support to the Executive Office. The job holder will be
responsible for providing executive secretarial and administrative support to
the Managing Director.
Duties and Responsibilities
Duties and Responsibilities
- Prepare correspondence, reports, and materials
for publications and presentations.
- Setup Managing Director’s travel arrangements.
- Maintain Managing Director’s calendar.
- Prepare and maintain the Managing Director’s
expense report.
- Setup and coordinate meetings and conferences.
- Create, transcribe, and distribute meeting
agendas and minutes.
- Answer telephones and handle in appropriate
manner.
- Perform general clerical duties to include but
not limited to: photocopying, faxing, mailing, and filing.
- Maintain hard copy and electronic filing
system.
- Coordinate project-based work.
- Devising and maintaining office systems
- Arranging meetings, taking minutes and keeping
notes
- Liaising with members of staff in other
departments or external contacts
- Ordering and maintaining stationery and
equipment supplies
- Organizing and storing paperwork, documents
and computer-based information.
- Increase efficiency within the office and
administrative processes.
- Develop and implement office and
administrative policies and procedures.
- Creating and implementing filing systems for
company records and reports.
- Maintaining the Directors’ diary, scheduling
appointments and organizing meetings.
- Responding to all enquiries and requests
- Dealing with correspondence
- Responsible for Directors’ office management
- Creating and maintaining up-to-date records
through filing and archiving, while ensuring the safety and
confidentiality of such records
Minimum Requirements
- A Business Administration, Management or
Communication degree or diploma.
- 2-3 years’ of experience in a similar
capacity.
- Conversant in preparing Request For Proposal
is desirable.
- Diploma in Secretarial studies will be added
advantage.
- Proficiency in Microsoft Office.
- Book keeping, general office management and
administrative skills desirable.
Personal Attributes
- Pleasant and service oriented personality.
- Highly organized and reliable.
- Highly professional and well groomed.
- Ability to maintain confidentiality.
- Keen eye for detail.
- Trustworthy.
- Strong organizational and communication skills
Salary Budget: Kshs.35,000
Gross
How to apply: If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.
Please forward a copy of your updated
resume, and your current salary and benefits package to info@dorbe-leit.co.ke
before close of business 29th August 2014.
Only successful candidates will be
contacted.
