Pact is an
International NGO with an office in Kenya among several other offices across
the world, which enables systematic solutions that allow those who are poor and
marginalized to earn a dignified living, be healthy and take part in the
benefits that nature provides.
PEACE III
is a five-year project (2014-2019), funded by USAID and implemented by Pact.
The aim of
PEACE III is to support EA regional and US government goals in improving
stability along EA’s border regions by strengthening the horizontal and
vertical linkages within and between local, national and regional conflict
management actors.
PEACE III
will work with local implementing partners to build capacity of community peace
leaders and organizations while strengthening inter-personal and inter-communal
collaboration at all levels
Pact is
seeking to recruit dynamic, qualified and experienced individuals to fill the
following position:
Position Title: Senior Finance Officer
Supervisor: Finance and
Administration Manager
Supervises: Finance Officer
Location: Nairobi
Job Summary: Reporting to the Finance and
Administration Manager, the Senior Finance Officer will primarily be
responsible for the day to day management and reporting of the program funds
disbursed; and financial monitoring and mentoring of partners.
Roles and Responsibilities
- Review and post invoice and payment batches entered by the Finance Officer into the accounting system before payment vouchers and checks are raised
- Review and post cashbook batches after checks have been signed by authorized Pact In Kenya signatories
- Process the payroll
- Review petty cash payments requests before cash is disbursed and arrange for petty cash to be replenished every two weeks before close of accounting month
- Reconcile travel advance accounts for staff before additional advances are issued.
- Analyze balance sheet items on a monthly basis and clear or follow up on outstanding items
- Review accounts payable accounts and ensure payments are made promptly and any outstanding balances are reconciled.
- Review purchase orders raised in the accounting system and post them to the correct accounting codes before purchases are made ensuring tracking of commitments
- Keep track of cash position and prepare cash request for additional funds on need basis to HQ
- Prepare invoices to other Pact country offices once Pact in Kenya pays an expense on their behalf
- Prepare monthly Reports for Pact
- Generate and post journals
- Review outstanding grant advances account when grantees request for advances and ensure that grantees are not holding too much cash at any one time to reduce risks associated with cash management.
- Facilitate addition of new sub-grantees in the accounting system
- Carry out reconciliation of grant advance accounts and follow up with grant officers to ensure grantees are liquidating in a timely manner.
- Review and post Grantee Liquidation Reports and raise any differences resulting from currency fluctuations
- Assist in the preparation of project budgets and review of Project Status RReports.
- Carry out Financial Monitoring and Mentoring of grantees on need basis.
- Facilitate training of grantees on Financial/Grant Management.
- Assist in organizational audits for Pact in Kenya.
Skills and Qualifications
- Bachelor’s degree in accounting, finance, business or any other related field.
- CPA III
- At least three (3) years’ experience in a similar position preferably in an NGO environment.
Competencies
- Strong analytical skills.
- Strong interpersonal skills.
- Excellent computer skills including proficiency in accounting packages such as Quick-books, Pastel etc.
- Strong report writing skills.
- Strong coordination skills.
- Auditing skills.
Application Process
We
encourage interested applicants to submit their applications to the attention
of Pact HR Office in Kenya via the following email address: kenyahr@pactworld.org clearly
indicating in the subject field of your email Senior Finance Officer by 23rd,
July 2014.
All
applicants should submit their application with a detailed CV in MS Word (.doc)
version, which should include names and contacts of 3 referees.
Only
shortlisted candidates will be contacted.
Pact is a
fair and equal opportunity employer.