Job: Head of
Administration
Organization: Spire
Responsibilities
- Using a range of office software, including email, spreadsheets and Google Docs
- Developing, implementing, and maintaining administrative and financial systems, such as expense management
- Liaising with the external accountants on a regular basis to ensure compliance of VAT and other accounting regulations
- Conducting monthly bank account reconciliations and balancing office budgets, analyzing variances & initiating corrective actions
- Maintaining office efficiency by setting up recurring payments with suppliers and overseeing equipment and training supplies procurement
- Sourcing physical space and negotiating leases for our growing company
- Maintaining the condition of the office and arranging for necessary repairs
- Arranging travel, meetings and appointments when needed
- Implementing and promoting office policies and ensuring these are observed
- Identify, analyze, and implement potential cost-saving solutions for the organization
- Ensure compliance with financial procedures by all staff, conducting effective communication and short training as needed
- Contributing to team efforts in every way possible
Qualifications
- 3+ years in high-performing professional environments, ideally within high growth businesses
- 1+ year managing financial systems for a demanding organization
- Outstanding attention to detail and exception organisational skills
- Previous demonstration of persistence and utilizing networks to get tasks done
- Experience with basic accounting and financial compliance and controls
- High degree of proficiency with MS Excel, Quickbooks and other relevant software
- Strong knowledge of financial rules and regulations in Kenya and a track record of establishing efficient systems to comply with these
- Ability to adapt to a fast-moving, challenging environment and to learn rapidly
- A team player with outstanding integrity
- Preferred but not essential: Undergraduate degree in Business, Operations, Accounting or Finance
Compensation: Competitive package commensurate
with experience
To apply: Email your CV to cv@dumaworks.com with the subject line
"Head of Administration - 378"
