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Vacancy: Finance
& Admin Officer - SCORES
Organization: Adeso
Reporting to: Program / Deputy
Program manager
Working with: Program and support
teams
Programme / Duty station: Mogadishu
Starting date: Immediate
Organizational Context: Adeso is an expanding and vibrant
African based international development and humanitarian organization. At
Adeso, we work with African communities who are yet to realize their full
potential; working inside these communities to create environments in which
Africans can thrive.
Our belief
that economic, social and environmental security is the bedrock of a healthy
community drives the nature and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the economy,
developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the
past 20 years we have strengthened rural livelihoods through environmental
awareness, training, technology transfer and innovative humanitarian projects
in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso
has programs in Somalia, Kenya and South Sudan.
Adeso is an
exciting and dynamic organization experiencing managed rapid growth. It offers
sound employment conditions with opportunities for personal growth and
development.
Position
Summary: The incumbent will be responsible for overall management of finance
activities of the projects in Somalia to enable the project activities to
proceed with maximum efficiency while adhering to Adeso’s policies and
procedures.
Based in Mogadishu,
the finance officer will be a full-time member of the Adeso team and will play
a crucial role in the management of the finances affairs of the projects and
the office.
Specific Roles and Responsibilities
- Provide Accounting support to the project and management while ensuring compliance with internal controls, donor regulations and budget restrictions
- Record accounting transactions including coding of payment vouchers before making payment, and ensure an efficient, proper and transparent financial filing system of all documents relating to finance are maintained (e.g., monthly payment of bills, contracts, rent and local salaries.)
- Prepare and examine accounting records, financial statements, and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards
- Plan for cash flow requirements for the project and submit updated cash forecast and monthly cash requests to the Project accountant on a timely basis.
- Process and make payments as provided in the approved budget
- Ensure timely recovery of all advances including travel and mid-month advances and provide monthly update of any outstanding advances to the Finance officer
- Assist with facilitation of internal and external audit procedures as required.
- Ensuring compliance and enforcement of internal policies, donor regulations and budget restrictions on all projects.
- Ensure proper procurement procedures are adhered to at all times, including maintaining of vendor contracts, lease agreements, and any other service contracts as may be required.
- Ensure that proper authorization is obtained for all disbursements. Assess accuracy and completeness of documentation and conformity with reporting and procedural standards.
- Assist in the orientation of new staff (Finance and non-finance staff)
- Assist in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices
- Help in assessing any system gaps and bottlenecks to improve the system.
HR & Admin Duties
- Orientation - Arrange and monitor induction for all staff and ensure that meetings are arranged, objectives met and that feedback is obtained.
- Employee Database Management - Maintain the staff database (currently to be on Excel) and the personnel files for all staff in the Programs; and collect and maintain basic details for all staff.
- Separation - To ensure that when a member of staff separates from the Organization exit interviews are conducted, equipment or documents are retrieved, final payments have been arranged with Finance and that the personal file is closed.
Benefits
- Monitor dates relating to balances of Annual leave and sickness absence and advise staff accordingly.
- To ensure employee medical records are up to date and that arrangements are made for any medical treatment that is required.
- To ensure that staff have current National Hospital Insurance Funds cards.
- To process insurance claims on behalf of staff and ensure that all relevant policies are up to date.
- To keep management informed of contracts end dates, probation dates, Performance Review dates and constantly ensures that the contracts database is up to date.
- Assist in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices
- Help in assessing any system gaps and bottlenecks to improve the system
Security
- Act as the security focal point for the region;
- Provide all staff with regular security briefings and updates and ensure that all staffs adhere to security policies and procedures;
- Conduct regular security and risk assessments for all operational areas.
Skills and Qualifications
- Commitment to Adeso’s mission and vision.
- Vast experience and knowledge in handling multi donor projects (USAID,EC,DFID and UN Agencies)
- Certification in Accounting and Finance (ACCA, CPA or CFA).
- University Degree in Business or Public Administration desirable.
- At least 3 years of relevant finance experience at the national or international level.
- Strong Knowledge and experience of institutional donor funding requirements, particularly European commission, UN agencies, DFID and USAID.
- Ability to train staff on Donor rules and regulations
- Ability to multi-task and effectively handle stressful situations.
- Excellent verbal and written communication skills in English and Somali.
- Strong interpersonal skills and ability to establish and maintain effective working relations with a team.
- Proficiency in computer applications such as MS Office and Accounting software packages.
- Ability to travel to the field (Bari and Mudug region of Somalia and) and work in an isolated area in conditions of limited comfort.
Application Process
This is a
challenging opportunity for a dedicated and highly motivated professional.
If you
would like to join this dynamic team and, please submit your application to jobs@adesoafrica.org quoting the
position in the email subject matter by 1st August, 2014.
Each application should be addressed
to the Regional Human Resource Manager and include the following:
- An updated CV; and
- An application letter which should include remuneration requirements and contact information for three work-related referees.
Applications
not including all of the above information will not be reviewed.
Only
short-listed candidates will be contacted.
Adeso is an
equal opportunity employer and female candidates are encouraged to apply.