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Supply / Stocks Officer Job in Nairobi Kenya

Job Title: Supply / Stocks Officer
Reports to: Supply and Trading Manager
Contract Renewable after 2 Years
Job Purpose
Advising commercial on all payments related to all industry tenders and industry participation purchases for cash flow planning and ensuring they are paid within the required time for timely transfer of product for our Local and transit market. 

Key Accountabilities

Industry Imports:
·                     Receipt of invoices and verifying the built ups.
·                     Track DN/ CN and advice accordingly during payments
·                     Payment to supplier ( Process both Product & Service PR and POs )
·                     Do GRN for product receipt.
·                     Receipt and processing of C16 and ASE in absence of the Supply Manager.
Industry Cargoes:
·                     Responsible for Costing the industry imports
·                     Generate in SAP product PO, batches, Loadport and disport GRNs, Service Pos and Service Entries).
·                     Responsible for full vessel posting within the time limits.
·                     Dispatch invoices
Crude Imports:
·                     Receipt of invoices
·                     Payment to supplier
Follow up for Transfer documents from suppliers
·                     Hospitality stocks (GRN into the system and loss postings)
·                     Sales Order and avail the same to our Mombasa office to effect loadings)
·                     Sending out DNs to customers.
·                     Follow up on Hospitality Payments.
·                     Close monitoring of Hospitality stocks(combine stocks for invoicing, adjust L/KG for invoicing)   
Exports and Others:                         
·                     Price built and costing for Exports
·                     Preparing PFIs
·                     Advise to finance on Demurrage DNs and CNs (if any) for transit products at the end of the month.
·                     Customer/ Vendor registration both for industry and Hospitality customers.
·                     Assist regularizing vendor accounts( providing requisite information regarding purchases, CNs / DNs )
·                     Surveyor, Shipping Agent and Clearing Agent payments and related PR, SE and POs.
·                     Follow up for product releases from suppliers.
·                     Batch creation for hospitality, Tender, Exports and Highseas.
·                     Other management reports or data collection, as advised from time to time.

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