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PA to CEO Job in Kenya

Our client is one of Kenya’s largest transport and logistics providers in East Africa. 

Having being in existence for the past 30 years the company has experienced dynamic growth and now operates in all major transport and logistics sector.

Personal Assistant Vacancy In Mombasa

Role Title: Personal Assistant to the Chief Executive Officer (CEO)

Primary Purpose of the Role

Provide high level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. 

May also train and supervise lower-level clerical staff.

General Accountabilities:
  • Prepare invoice, memos, reports, letters, financial statements and other documents, using word processing spread sheets, data base or presentation software
  • Answer phone calls and direct needed calls to the Chief Executive Officer
  • Conduct research, compile data, and prepare papers for consideration and presentation by the Chief Executive Officer
  • Attend meetings to record minutes, share to appropriate parties, and well maintain them either electronically or in hard copy
  • Usher visitors and determine whether they should be given access to the Chief Executive Officer
  • Read and analyze incoming memos, submissions, and report to determine their significance and plan their distribution
  • Perform general office duties, such as ordering supplies, maintaining records management data base systems, and performing basic book keeping work
  • File and retrieve corporate documents, records, and reports 
  • Open, sort and distribute the Chief Executive Officer’s incoming correspondence including faxes and emails
  • Make travel and accommodation arrangements on behalf of the Chief Executive Officer
  • Draft standard letters for the Chief Executive Officers approval
  • CEO
  • Other departmental heads
  • Excellent oral and communication skills
  • Ambitious and visionary
  • Ability to prioritize and quickly reprioritize workload regularly
  • Ability to foresee needs for planning purposes, and to follow-up for completion of activities
  • Ability to interact courteously and effectively with volunteers, staff and public
  • Academic
  • A University degree in Business Administration or equivalent Professional
  • Computer literate with certification and proven experience on the latest standard computer applications .i.e. Microsoft Office, Power Point Presentation and Excel Spread Sheets
Work Experience
  • At least 5 years experience offering administrative support to a senior executive
If you have the requisite experience and qualification for this role, we would like to hear from you. Please email us your application letter, a copy of your updated curriculum vitae as well as current remuneration details to before close of business 2nd May 2013

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