FHI 360 is a nonprofit human development organization dedicated
to improving lives in lasting ways by advancing integrated, locally driven
solutions.
We seek qualified candidates for the following positions based
in Nairobi, Kenya.
Director, Finance
Location: FHI 360 Kenya Country Office
Requisition ID: FHI360-DF-053
Job Summary:
The Director Finance will provide overall financial management for a portfolio of projects in Kenya country office.
Responsibilities include monitoring of projects finances,
preparing country office budgets, managing financial reporting to clients
ensuring adherence to funder rules and regulations, coordinating with
headquarters on financial information, providing financial technical assistance
to develop the capacity of FHI 360 partner organizations and entities in the
country, and acting as a resource for project staff on finance-related
issues.
This position is contingent upon funder approval of key
personnel.
Essential Job Functions: Duties and Responsibilities:
- Provides
leadership and support for all country office projects financial
management areas including, accounting, travel, payments, reporting
systems and procedures for the FHI 360 Kenya country office and regional
offices.
- Plans,
directs and manages project budgets in accordance with the approved annual
budget and monitors and expenditures on an on-going basis.
- Oversees
the timely completion of accuracy of monthly financial reports (GFAS and
other reports recommended by funding agencies) prepared for submission to
FHI 360 headquarters and funding agencies.
- Oversees
the management and reporting of cost share and ensures that FHI 360
achieves the results of which it is responsible for under the donor
agreement.
- Overseas
the maintenance of adequate financial resources in-country to support
monthly program operations and subproject reimbursements.
- Ensures
appropriate monitoring of subprojects to achieve financial,
administrative, and programmatic goals.
- Supervises
Country Office finance staff.
- Oversees
and ensures compliant pre-award audit of new implementation agencies and
subproject budget development.
- Oversees
and ensures monitoring and review of subproject financial reports to
ensure compliance with subproject budgets and FHI 360 policies.
- Oversees
and may provide support to internal audit functions.
Minimum Requirements:
- MBA/MA/MS
or a related advanced Degree in Accounting, Finance with a minimum of 10
years’ relevant experience in financial management and administration,
preferably in a regional and/or multi-partner context.
- Must
be a Certified Public Accountant (K).
- Significant,
demonstrated experience in managing donor funds.
- Strong
working knowledge of USAID financial management policies, procedures and
practices.
- Must
have demonstrable hands-on experience with an accounting system and
high-degree of competency in MS Excel and other accounting packages.
- Demonstrated
experience in supervision and managing a team required.
- Excellent
communication skills in English required and proficiency in Swahili is an
added advantage.
- Experience
working with an international non-governmental organization preferred.
Associate Director, Finance (Re-Advertisement)
Location: FHI 360 Kenya Country Office
Requisition ID: FHI360-ADF-052
Job Summary:
The Associate Director, Finance provides support for the oversight of financial management for the FHI 360 Kenya country office programs and management of the office’s finance teams.
He/She will assist the Director, Finance to ensure the
achievement of all financial control and performance objectives in accordance
with the FHI 360 global standards, policies and procedures, funding agencies
rules and regulations and respective government directives and laws for Kenya
programs.
Essential Job Functions: Duties and Responsibilities:
- Supports
the Director, Finance in providing leadership for all financial management
areas including accounting, travel, payments, reporting systems and procedures
for the FHI 360 Kenya country office and regional offices.
- Ensures
financial operational support to FHI 360 Kenya country programs is in
accordance with FHI 360 standards, funder rules and regulations, and
pertinent government laws and regulations.
- Leads
and participates in costing component of project designs.
- Oversees
and manages the FHI 360 Kenya country program budgets in accordance with
the approved annual budget and monitors all country office operations and
program expenditures on an on-going basis.
- Maintains
adequate financial resources in the country office to support monthly
program operations and subproject reimbursements.
- Responsible
for the timely completion and accurate preparation of monthly and other
regular financial reports for submission to USAID, other funding agencies
and FHI 360.
- Conducts
and may supervise pre-award audits of new implementing agencies and
subproject budget development with country program/office staff.
- Monitors
and reviews subproject financial reports to ensure compliance with
subproject budgets, FHI 360 and funder rules and regulations.
- Oversees
and coordinates with FHI 360’s Office of Compliance and Internal Audit
(OCIA) for internal/external auditing or inspections of books of accounts
for FHI 360 Kenya country program implementing agencies.
- Supervises
the daily activities and manages performance of Finance staff.
Minimum Requirements:
- MBA/MA/MS
or a related advanced Degree in Accounting, Finance with 7-9 years,
experience in financial management and administration, preferably in a
regional and/or multi-partner context or BA/BS with 9-11years relevant
experience.
- Must
be a Certified Public Accountant (K), have experience in managing donor
funds and have working knowledge of USAID financial management policies,
procedures and practices.
- Must
have demonstrable hands-on experience with an accounting system and
high-degree of competency in MS Excel.
- Demonstrated
experience in supervision and managing a team required.
- Excellent
communication skills in English required and proficiency in Swahili plus.
- Experience
working with an international non- governmental organization preferred.
Contracts and Grants Manager
Location: FHI 360 Kenya Country Office
Requisition ID: FHI 360-CGM-062
Job Summary:
The Contracts and Grants Manager will work in partnership with the Associate Director, Contracts and Grants, and other staff to efficiently operate, manage and strengthen the contracting and granting system.
Principal duties will include pre-award and contract
administration and professional/managerial support to ensure full compliance
with FHI 360 and donor rules and regulations for prime awards and subawards.
Essential Job Functions: Duties and Responsibilities:
- Advisory
to senior management on critical prime award and subaward strategies and
issues.
- Prepare
and submit requests for donor consideration and approvals to include but
not limited to waivers for restrictions, international travel, key
personnel, revisions to program description and budget, disposition
instructions, and so on as required and necessary.
- Support
Chief of Parties/Project Directors to meet contractual deliverables such
as submission of implementation plans, budget pipelines, financial and
programmatic reports, cost share tracking tools and reports, program
income tracking tools and reports, final reports, et cetera.
- Perform
acquisition and assistance roles from pre-award to close-out. These roles
may include a wide variety of discrete transactions occurring at various
and concurrent stages of prime awards and sub award processes.
- Coordinate
issuance of subawards, consultancies, office and residential leases and
any other contractual mechanisms.
- Initiate,
support, prepare and finalize management tools such as operational
manuals, policies and regulations, et cetera.
- Directly
supervise Contracts and Grants staff, mentor, train and complete annual
work performance evaluations.
- Collaborate
and closely work together with U.S. HQ Contracting Officers and program
backstops to provide acquisition and assistance support to programs in
Kenya and those managed out of Nairobi covering several
countries in Africa.
Minimum Requirements:
BS/B.Com/LLB or related field with a minimum of 9 years relevant work experience in acquisition and assistance management and related work; or MS/MA/MBA, or LLM, with a minimum of 7 years of work experience in contracts and grants management and related work.
FHI 360 has a competitive compensation package and is an equal opportunity employer.
Interested candidates may register online through FHI 360’s
Career Center at http://www.fhi360.org/careers where a detailed Job description
will be availed.
Alternatively you can apply via email to: Kenya-HR@fhi360.org
Please specify your source of this job opportunity in your cover letter and quote
the Requisition ID provided on the subject line while sending your application,
CV/resume including salary requirements, to be received not later than April 5,
2013.
Kindly
note that only shortlisted persons will be contacted.