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Property Officer Job Vacancy at The Mall, Westlands, Nairobi

Urgently Required

Job Title: 
Property Officer

Reports to: 
Group Property Manager

Duty station: The Mall, Westlands - Nairobi

Key task 

To effectively manage and ensure maintenance of the organization’s residential and commercial properties to the satisfaction of the tenants and shareholders.

Duties and Responsibilities
  • Interview clients to determine what kinds of properties they are seeking
  • Prepare documents such as representation contracts, purchase agreements, closing statements, deeds and leases.
  • Act as an intermediary in negotiations between buyers and sellers, generally representing one or the other.
  • Promote sale of properties through advertisements, open houses and participation in multiple listing services.
  • Generate lists of properties that are compatible with buyers' needs and financial resources.
  • Display commercial and residential properties to clients and explain their features.
  • Arrange for title searches to determine whether clients have clear property titles.
  • Answer clients' questions regarding construction work, financing, maintenance, repairs and appraisals.
  • Inspect condition of premises and arrange for necessary maintenance or notify owners of maintenance needs.
  • Accompany buyers during visits to and inspections of property, advising them on the suitability and value of the homes they are visiting.
  • Advise sellers on how to make homes more appealing to potential buyers.
  • Arrange meetings between buyers and sellers when details of transactions need to be negotiated.
  • Review property listings, trade journals, and relevant literature, and attend conventions, seminars and staff and association meetings in order to keep abreast with matters related to real estate markets.
  • Develop networks of attorneys, mortgage lenders, and contractors to whom clients may be referred.
  • Visit properties to assess them before showing them to clients.
  • Solicit and compile listings of available rental properties.
  • Compare a property with similar properties that have recently sold in order to determine its competitive market price.
  • Develop networks of attorneys/lawyers/agents and contractors to whom the company can be referred to.
  • Co-ordinate events marketing, planning and co-ordination at The Mall Roof top
  • Create marketing channels  to promote the Mall’s activities and events whilst enhancing the public’s awareness of the Mall’s brand positioning.
  • Manage communication and public relation assignments to support all the initiatives for the Mall.
  • Prepare internal & external marketing material and publications including newsletters, brochures, leaflets, posters and flyers required for the Mall’s programs and events.
  • Facilitate day-to-day management of the property (The Mall) and maintain professional and courteous relationships with tenants and stakeholders.
  • Perform a variety of administrative duties in ensuring compliance with policies and laws affecting leasing of the property (The Mall).
  • Facilitate regular inspection of The Mall.
  • Ensure prompt and effective tenant/Landlord correspondences, rent collections and site visits in liaison with the Credit Controller and Group Property Manager.
Job specification of Property Officer
  • Degree in Land Economics or equivalent
  • At least 3 years experience in real estate industry
  • A drive to achieve sales results
  • Ability to work autonomously
  • Good problem solving and decision making skills
  • Good staff management skills
  • Good communication and interpersonal skills
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