Human Resource Manager
Our client seeks a highly qualified person to fill the above position.
Reports to:Managing Director
Our client seeks a highly qualified person to fill the above position.
Reports to:Managing Director
Section: Human Resource Department
Location: Head Office, Nairobi
Main Purpose of the Job
Main Purpose of the Job
The Human Resources Manager guides and manages the overall
provision of Human Resources services, policies, and programs.
The person works within general methods, procedures and exercises
considerable independent judgment to select proper courses of action.
Field of Responsibilities
Field of Responsibilities
Personnel Administration
- Facilitate
all personnel administration of employees from recruitment to separation.
- Ensure
all employee information and personnel files are up-to-date.
- Issue
out all necessary documentations for employee recruitment.
- Ensure
leave entitlement plan is prepared and adhered to by HoBUs. Process and
administrate all leave entitlements, off, data update and exploitation of
the HR database.
- Manage
Human Resource Information Systems– Time Management, Payroll, Daily
Attendance Register and leave.
- Review
and maintain Human Resource Information tracking system that captures key
information pertaining to HR administration, records and data on HR
communication.
- Guide
management and employees on interpretation of HR policies and procedures.
- Co-ordinate
meetings i.e. departmental, operations meeting, Management, Occupational
Health and Safety or any other employee related meeting, talk or seminar.
- Co-ordinate
all Occupational Safety and Health activities through monthly inspections
and make recommendations (where necessary) to management.
- Determines
and recommends employee relations practices necessary to establish a
positive employer-employee relationship and promote a high level of
employee morale and motivation.
- Monitors
and advises managers and supervisors in the progressive discipline system
of the company.
- Reviews,
guides, and approves management recommendations for employment
terminations.
- Develop
the HR strategy for the Company through identification of initiatives to
improve and maintain the optimal levels and quality of human resources.
- Develop,
control and monitor the HR budget.
- Develop
annual manpower plan for permanent, contract and casual employees to
ensure the Company service levels are not disrupted.
- Prepare
and make recommendations for the Company’s’ succession plan.
- Frequent
on internal and on job training to ensure that they are competent to
handle all the duties (capacity building).
- Oversees
monitors and manages the work and ongoing development Human Resources
staff.
- Selects
and supervises Human Resources consultants, attorneys, and training
specialists, and coordinates company use of insurance brokers, insurance
carriers, pension administrators, and other outside sources.
- Conducts
a continuing study of all Human Resources policies, programs, and
practices to keep management informed of new developments.
- Participates
in executive, management, and company staff meetings and attends other
meetings and seminars.
- Identifies
and monitors the organization's culture so that it supports the attainment
of the company's goals and promotes employee satisfaction.
- Keeps
the GM and the executive team informed of significant problems that
jeopardize the achievement of company goals and those that are not being
addressed adequately at the line management level.
Training and Development
- Coordinates
all Human Resources training programs, and assigns the authority /
responsibility of Human Resources and managers within those programs.
- Provides
necessary education and materials to managers and employees including
workshops, manuals, employee handbooks, and standardized reports.
- Leads
the implementation of the performance management system that includes
performance appraisals.
- Assists
managers with the selection and contracting of external training programs
and consultants. Maintain an up-to-date database of training service
providers.
- Assists
with the development of and monitors the spending of the corporate
training budget.
- Maintains
employee training records.
- Budget,
analyzing and identifying corporate, departmental and individual employee
training needs.
- Advice
and support management on corporate, departmental and individual employee
development needs and opportunities.
- Provide
employees with career development opportunities while in the employ of the
company.
- Carry
out post-training evaluations to assess the impact of training and
development programmes.
Recruitment & Selection
- Establishes
and leads the standard recruiting and hiring practices and procedures
necessary to recruit and hire a superior workforce.
- Interviews
management and executive position candidates; serves as part of the
interview team for position finalists.
- Co-ordinate
recruitment process and ensure adherence to the recruitment Policies,
Rules and procedures.
- Advertise
(internally and externally) vacant positions.
- Screen
all applications in line with job specifications and the Company’s
recruitment policy.
- Assist
management with the interview selection process.
- Recommend
the salary and benefits package to be offered to new employee
- Induct
and orientate new employees.
- Monitors
all pay practices and systems for effectiveness and cost containment.
- Offered,
especially new benefits aimed at employee satisfaction and retention.
- Prepare
annual and monthly payroll, advise the Finance Department on payroll
changes and ensure the payroll is processed and paid promptly.
- Monitor
and ensure that all statutory and benefits’ deductions and remittances are
processed and submitted on time i.e. PAYE Withholding Payments, NSSF,
- NHIF,
pension and other statutory returns
- Ensure
Salary advances are paid and deducted as required.
- Monitor
and check all allowances are paid as required.
- Ensure
employee salaries are not overdrawn by over commitment on loans or
advances.
- Perform
any another duty that may be assigned by the management
Requirement(s)
Professional
- Masters
in Human Resource Management
Experience
- Have
worked in a similar position for at least 7 year
Other Skills
- Training
/Counseling
KPIs
- Records
are well maintained and kept
- Meetings/
training/ induction
- Staff
adapting/ following Pisu culture
- Internal
staff promotions
- Recruitment/
handovers/ terminations done in order
- Strategy
for HR
- HR
budget met
- Fair
appraisals and reviews
- Payroll/
leave/ allowances up to date
- Analysis
of agents
- Quickness
on response to staff
If you meet the above minimum requirements, kindly email your cv
(INCLUDE YOUR CURRENT & EXPECTED SALARY) to;
Recruiting Consultant,
Frank Management Consult Limited,
Nyaku House, 1st Floor, Argwings Kodhek Road,
P.O Box 5351-00200,
Recruiting Consultant,
Frank Management Consult Limited,
Nyaku House, 1st Floor, Argwings Kodhek Road,
P.O Box 5351-00200,
Nairobi.
Emails: wbeth@frank-mgt.com and
cc to frankmconsult@yahoo.com