Grants Accountant
Plan International, Region of Eastern and Southern Africa (RESA) office based in Nairobi, Kenya is currently looking for a Grants Accountant:
Plan International, Region of Eastern and Southern Africa (RESA) office based in Nairobi, Kenya is currently looking for a Grants Accountant:
The grants accountant is responsible for grants – administration, cash and budget management, grants financial reporting and analysis; reports verification, capturing and monitoring of cost recovery, capacity building to partners and monitoring grants audits.
Key End Results and typical Responsibilities
- Review
and consolidate all weekly and monthly Regional grants cash requests from
Partners and staffs.
- Liaises
with potential grantees to support and facilitate proper due diligence
procedures
- Liaises
with partners to ensure all relevant grant documentation are completed and
received timely.
- Follows
through with relevant in-house approval processes required for grant
making timely.
- Coordinate
the proper documentation and archiving of all grant documents.
- Monitor
budget versus expenditure for the Regional grant funded projects.
- Review
all budgets for each grant and all budget modifications and submit the
same to RFC for incorporation into regional budgets.
- Capturing
and monitoring of cost recovery from grant funded projects
- Review
the Monthly Match Maker Report and provide feedback to Regional Financial
Controller and Resource Mobilization Manager.
- Consolidate
all Regional Office grant financial reports, for submission to the
Regional Financial Controller.
- Review
all grant proposals to ensure financial accuracy and completeness.
- Create
all grant account codes in General Ledger as per Plan policy and
procedures.
- Associate
all grant related account codes to each grant upon approval of a grant
Project Outline.
- Prepare
and distribute relevant monthly grant financial reports to budget holders.
- Prepare
the annual financial reports to be submitted to donors and for audit
- Co-ordinate
and facilitate the audit of the grant funded projects as per contractual
agreement
- Liaise
with respective technical advisors and grant team to assess and support
the partner in the financial management.
- Prepare
training programs and conduct financial training for partners involved in
implementation of grants.
- For
the Pan African office to be the point person for all the Project
Outlines.
Dealing with Problems
- The
position requires appropriate financial and grants management expertise to
ensure the Regional Office meet their accountability for financial
operations and up to date grants financial records and reporting.
- Knowledge,
Skills and Behaviours Required to Achieve Role’s Objectives
Knowledge
- A
degree in Accounting; equivalent qualification
- 3-5-years’
experience in a similar role working in a computerized accounting office
in an NGO set up.
Skills
- Analytical
skills
- Communication
skills, appropriate to the audience
- Ability
to interpret and work accordance with laid down procedures.
- Excellent
interpersonal skills
- Proficient
in computer skills and use of relevant software and other applications,
e.g. word processing, spreadsheet, database, internet
Behaviours
- Communicates
effectively
- Gains,
develops and retains credibility about his/her performance
- Appreciation
of child rights
This is a (2) two years’ fixed term contract.
Closing date will be Friday December 28th 2012
Reference and background checks will be carried out in conformity with Plan’s Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity.
Please submit a full CV and two names of referees to plan.resajob@plan-international.org.
Only short-listed candidates will be notified.
Closing date will be Friday December 28th 2012
Reference and background checks will be carried out in conformity with Plan’s Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity.
Please submit a full CV and two names of referees to plan.resajob@plan-international.org.
Only short-listed candidates will be notified.