Kenya Trade Network Agency - KENTRADE
The Kenya Trade Network Agency ( KENTRADE) is a parastatal under the Guidance of the Ministry of Finance which was established under an Executive Order and gazetted as Legal Notice No 6 of 2011 on 28th January 2011.
KENTRADE wishes to engage suitably qualified candidates who meet the specified job requirements as well as the requirements of Chapter 6 of the Kenya Constitution in the following key positions:
Secretary (3 posts)
Job Grade: KTNA 8
Reporting to: Head of Department as assigned
Purpose of the Job: to provide secretarial, clerical and administrative support to the respective departments/offices to ensure that services are provided in an effective and efficient manner.
Duties and Responsibilities
- Draft
general correspondence and reports and proof read a wide variety of
official documents.
- Respond
to telephone inquiries, route calls to appropriate officers and place
outgoing calls.
- Schedule
appointments, prepare itineraries and confirm travel arrangements.
- Maintenance,
storage and retrieval of files/documents for easy access and security.
- Maintain
effective communication channels between the Office and other offices
- Receive,
sort and route all incoming mail to the office and highlight important
details.
- Receive
and screen incoming calls, visitors and correspondence to the department.
- Maintain
the office calendar of events, schedule of appointments and plan for
meetings.
- Receiving
and directing Visitors to the Department.
- Taking
messages, handling inquiries and routing them to the relevant officer.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Qualifications
- Higher
Diploma in Secretarial Studies or its equivalent from KNEC or any
recognized institution.
- A
Certificate in computer applications and Microsoft office Skills
- Six
(6) years of relevant experience in a busy environment preferably in the
public Sector.
- Administrative
Writing Skills,
- Reporting
Skills
- Event
scheduling and Travel Logistics
Personal Attributes
- High
levels of Professionalism and Confidentiality,
- Good
Organization and planning skills
- Excellent
telephone and interpersonal skills
Driver (2 posts)
Job Grade: KTNA 11
Accountable to: HR & Administration Manager
Purpose of the Job: To provide effective transport facilitation to the Agency staff and Visitors for official purposes in order to attain the objectives ofthe organization.
Duties and Responsibilities
- Driving
the assigned vehicle as authorized;
- Carrying
out routine checks on the vehicle’s cooling, oil, electrical, tyre
pressure and brake systems, and Detecting and reporting malfunctioning of
the vehicle systems;
- Maintenance
of work ticket(s) for vehicle(s) assigned;
- Ensuring
security and safety of the vehicle on and off the road and Overseeing
safety of the passengers and/or goods therein;
- To
ensure cleanliness of assigned vehicle at all times when in use or
otherwise and that the vehicle is in good condition before and after use.
- To
carry out periodic checks on the assigned vehicle to determine maintenance
needs and report accordingly and time.
- To
drive carefully at all times and ensure safety of the passengers, other
road users, and the assigned vehicle.
- To
keep up to date vehicle mileage log and ensure the work ticket is
effectively maintained.
- To
ensure all vehicle reports are done on a monthly basis and submitted on or
before the scheduled date.
- Adherence
to the provisions of the Highway Code and the Government Vehicle Check
Unit requirements
- To
assist in other duties in the office as assigned by the immediate
supervisor when not undertaking transport facilitation.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic and professional qualifications
- Minimum
of Secondary School Education is preferred with KCSE mean Grade of C plain
or equivalent qualification form a recognized institution.
- Must
have a clean and valid driving license of classes B, C, and E
- Have
passed the Suitability Test for Drivers Grade II from the Ministry of
Roads and Public Works;
- Have
certificate of good conduct from the Kenya Police;
- Be
fluent in both English and Kiswahili;
- Successfully
undertaken a 5 days First Aid Course with a recognized institution
Experience and knowledge
- Must
have a minimum of six (6) years of relevant experience
- Basic
computer skills, especially in word processing and spreadsheets will be an
added advantage.
- Have
adequate knowledge of the Highway Code;
Personal attributes
- Must
be a mature, respectful and honest person of high integrity that is able
to work in a team
- Must
be flexible and able to adapt to abrupt changes in Programmes at short
notices.
- Should
be quick in understanding, keen in taking instructions, and able to work
with minimum supervision.
- Good
inter-personal, communication and presentation skills.
- Ability
to work long hours including weekends and holidays
- Flexibility
and ability to stand in for others when required to do so is necessary
- Ability
to maintain confidentiality at all times
Programmer (WEBMASTER)
Job Grade: KTNA6
Accountable to: Assistant Manager — Applications
Purpose of the Job: Creating, maintaining and updating KENTRADE’s Web presence in order to support the fulfillment of KENTRADE’s mandate.
The Programmer/Webmaster will improve and manage KENTRADE’s
website (www.kentrade.go.ke) and build and maintain KENTRADE’s Intranet.
It also includes the development of other applications as directed by the Assistant Manager Applications.
Duties & Responsibilities
- Maintain
KENTRADE’s Web presence by posting new content in a timely manner and
archiving outdated content in liaison with the Head of Corporate
Communications.
- Makes
recommendations for improvements to KENTRADE’s website.
- Design
and develop KENTRADE’s web pages, including graphics, animation and
functionality.
- Develop
and implement search engine optimization strategies.
- Work
closely with KENTRADE’s Head of Communications to determine suitable
content for KENTRADE’s website.
- Troubleshoot
website operation; track site usage statistics and monitor performance.
- Develop
and maintain new online resources including database of frequently asked
questions and database of policy clarifications
- Ensure
a consistent look and feel across the Web site by promoting uniform fonts,
formatting, icons, images, and layout, and creating appropriate templates
to assist content authors.
- Find,
diagnose, and fix Website problems, including broken links, typographical
errors, and formatting inconsistencies.
- Oversee
the implementation of security measures to safeguard KENTRADE’s website.
- Design
and build intranet applications such as a Content Management System.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic & Professional Qualifications
- BSc
degree in Computer Science, Information Systems or a related field from a
recognized institution.
- Web
applications development certification.
Professional Work Experience
- At
least four (4) years’ relevant experience with HTML/XHTML and CSS.
- Web
programming experience, including PHP, ASP or JSP.
- experience
working with relational database systems such as MySQL, MSSQL or Oracle
and a good working knowledge of SQL . Proficiency with a leading CMS
solution such as Joomla or Drupal.
- Proficiency
in Adobe Creative Suite (Dreamweaver, Flash, Fireworks, Acrobat and
Photoshop) Proven Website development and management experience.
Essential knowledge & Skills
- Knowledge
of using extensible web authoring tools
- Ability
to develop and implement open source software projects
- A
thorough knowledge of Search Engine Optimization (SEO) techniques.
- Good
Java programming ability
Personal Attributes
- Good
interpersonal and communication skills
- Creativity,
imagination and proactive nature
- Analytical
and problem solving skills
- Attention
to detail.
System Analyst
Job Grade: KTNA 6
Reports to: Assistant Manager Applications
Purpose of the Job: This job function is responsible for information systems requirements gathering and specification, Systems Analysis, Information Systems Design, and overseeing the implementation of Information systems.
Duties & Responsibilities
- Analysing
KENTRADE’s and stakeholders’ existing systems to identify opportunities
that can improve efficiency of business processes;
- Translating
business requirements of KENTRADE’s departments and Stakeholders into
highly specified project briefs;
- Specification
of Systems Requirements and Information Systems design.
- Identifying
options for potential solutions and assessing them for both technical and
business suitability;
- Drawing
up specific proposals for modifying or replacing existing systems;
- Assisting
in producing project feasibility reports;
- Presenting
proposals to KENTRADE departments and stakeholders;
- Working
closely with developers and a variety of end users to ensure technical
compatibility and user satisfaction;
- Ensuring
that budgets are adhered to and deadlines met;
- Overseeing
the implementation of new systems and providing training to users of new
systems;
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic & Professional Qualifications .
- BSc
degree in Computer Science, Information Systems or a related field from a
recognized institution.
- Project
Management certification will be an added advantage.
- Additional
Systems Analysis and Design training is desired.
Essential Knowledge & Skills
- At
least four (4) years Systems Analysis and Design work experience.
- Knowledge
of and experience in using Project Management tools and techniques.
- Extensive
knowledge of data processing, hardware platforms, and enterprise software
applications.
- Good
background in Data Base design in Microsoft SQL and Access.
Personal Attributes
- Strong
analytical and problem solving skills
- Strong
oral and written communications abilities.
- Attention
to detail.
Business Analyst (3 Posts)
Accountable to: Assistant Manager — Business Process Re-engineering
Purpose of the Job: Conduct business analysis and user needs in order to develop requirements documentation for the implementation of the National Single Window System and other applications projects for specified business units within KENTRADE.
Working in conjunction with the business users and development
teams, create and Execute application test scripts, scenarios, and test plans
that validate initial business requirements.
Duties & Responsibilities
- Elicit
requirements on trade facilitation from NESWS stakeholders using
interviews, document analysis, requirements workshops, surveys, site
visits, business process descriptions, use cases, scenarios, business
analysis, task and workflow analysis.
- Critically
evaluate information gathered from the various stakeholders, reconcile
anomalies, and decompose high-level information into details, abstract up
from low-level information to a general understanding.
- Identify
user requirements and distinguish user requests from the underlying real
needs.
- Understand
the business users’ requirements for information, features, and functions
and communicate them to the rest of the application development teams
- Proactively
communicate and collaborate with external and internal customers to
analyze information needs and functional requirements and deliver the
following artifacts as needed: ( Functional requirements, Business
Requirements Document, Use Cases, GUI, Screen and Interface designs)
- Become
a subject matter expert on trade facilitation data, processes, and
business methodologies.
- Develop
and execute plans to test and validate systems/applications and business
requirements - including developing user documentation, first draft of
training materials, manual updates, and field communications
- Prepare
training materials and conduct training for stakeholders on the use of the
NESWS
- Counsel
and advise NESWS users on system capabilities and processes
- Advise
other departments affected by the development, maintenance, and
implementation of all applicable systems
- Convert
the requirements and design documents into a set of testing cases and
scripts that can be used to verify that the system meets the client needs
- Execute
or supervise the execution of those test cases and scripts.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic & Professional Qualifications
- Possession
of a Bachelor’s degree in Business Management, Commerce, Finance,
International Business, Law or related field.
- Training
in Business Process Re-engineering.
Professional Work Experience
- At
least S years relevant experience in logistics or trade facilitation
within the country.
- Previous
experience in training.
- Exposure
and experience in the use of ICT to automate business processes.
Essential knowledge & Skills
- Knowledge
and experience of current issues concerning Trade Facilitation and the
National Electronic Single Window process.
- A
thorough understanding of trade related business processes in the country
- ICT
& Microsoft Office Suite proficiency
Personal Attributes
- Excellent
Communication and Interpersonal Skills
- Analysis
and Reporting skills
- Customer
focus and relationship building expertise
Information Systems Security Officer
Job Grade: KTNA 6
Accountable to: ICT Manager
Purpose of the Job: Development and implementation of a comprehensive information security and privacy program for KENTRADE that will assure that information created, acquired or maintained by KENTRADE is used in accordance with its intended purpose; to protect KENTRADE’s data and infrastructure from external or internal threats; and to assure that KENTRADE complies with statutory and regulatory requirements regarding information access, security and privacy.
To ensure KENTRADE’s information security risks are brought
under explicit management control.
Duties & Responsibilities
- Develop
and spearhead the implementation of a comprehensive information security
and privacy program for KENTRADE.
- Coordinating
the development and review of KENTRADE’s ICT security policies, standards
and procedures and Guidelines
- Lead
the design, implementation, operation and maintenance of the Information
Security Management System based on the ISO/IEC 27000 series standards,
including certification against ISO/IEC 27001 where applicable
- Form
a “centre of excellence” for information security management by offering
internal management consultancy advice and practical assistance on
information security risk and control matters throughout the organization.
- Lead
the design and operation of related compliance monitoring and improvement
activities to ensure compliance both with internal security policies and
applicable laws and regulations
- Lead
suitable information security awareness, training and educational
activities
- Lead
activities relating to contingency planning, business continuity
management and IT disaster recovery in conjunction with relevant functions
and third parties
- Ensure
that all business recovery/contingency plans and/or procedures are always
kept up to date
- Coordinating
IT security awareness programmes for KENTRADE staff.
- Develop
and implement an ongoing risk assessment program targeting information
security matters.
- Keep
abreast of latest security advisories and vulnerabilities pertaining to
KENTRADE and its mission.
- Administer
ICT security tools, Maintain security escalation and contact lists and
security logs
- Collect
and summarize security events and data including preparing security
reports
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic & Professional Qualifications
- BSc
degree in Computer Science, Information Systems or a related field from a
recognized institution.
- Higher
National Diploma in information systems or a computer science related
discipline from a recognized institution.
- Certified
Information Security Manager (CISM) or Certified Information Systems
Security Professional (CISSP) certification
Professional Work Experience
- At
least four (4) years’ work experience in information security management
and/or related functions (such as IT audit and IT Risk Management
- Experience
in implementing strategies and managing systems in information systems
security
- Demonstrated
management of Information Systems security policies, processes and
procedures.
Essential knowledge & Skills
- Thorough
knowledge of IT security standards and frameworks (NIST SP 800-30, ISO/IEC
27005, OCTAVE, EDUCAUSE, or COBIT and their application. COBIT (4.1 or 5
and ISO/IEC 27005 are especially preferred.
- Knowledge
of and ability to perform ethical hacking.
- Risk
assessment methods and techniques , Security software and tools
- Conversant
with IS Auditing standards and techniques
- Application
architecture and design, development environments, database design and
normalization, network security and infrastructure
- Authentication,
authorization and encryption technologies
- Forensic
techniques for investigating incidents
- Proficiency
in Microsoft Office Suite
Personal Attributes
Ability to:
Ability to:
- Provide
accurate, clear, and timely information using multiple communications
media
- Effectively
manage multiple projects
- Prioritize
and plan work activities
- Identify
and apply new developments in information security technology . Act as a
change agent to facilitate improvement in information security
- Maintain
confidentiality of sensitive information
- Communicate
effectively, both orally and in writing
Assistant Manager - Applications
Job Grade: KTNA 4
Accountable to: Manager ICT
Responsible for: Systems Analysts (3)
Programmers (4)
Purpose of the Job: Responsible for planning, coordinating and supervising all activities related to the design, development/acquisition and implementation of KENTRADE’s Information Systems and software applications.
Some of these activities include analysis of business
requirements, proposing of viable automation solutions to enhance business operations,
system design, system requirements specification, and software development.
Duties and Responsibilities
- Participate
in the formulation of policies relating to acquisition and maintenance of
software applications.
- Develop
a standards and procedures manual for Systems Analysis and Design and
software development
- Coordinate
the collection of information to analyze and evaluate existing or proposed
systems.
- Identify
options for potential solutions and assess them for both technical and
business suitability.
- Present
proposals to customers.
- Translate
customer requirements into detailed project plans that meet budgets and
deadlines.
- Coordinate
system design, coding, testing, development, deployment, and maintenance.
- Coordinate
training for users of newly deployed systems
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic & Professional Qualifications
- I3Sc
degree in Information Systems, Computer Science or a related field from a
recognized institution.
- Master’s
degree in Information Systems or a Computer Science related discipline
from a recognized institution.
- System
Analysis and Design certification
- CISA
Certification
- PRINCE2
Certification is an added advantage
- Membership
to a relevant professional institution
Professional Work Experience
- At
least five (6) years of application development work experience
- Experience
in computer programming using Java and J2EE/JBoss application server is
preferred.
- Experience
in application development using .net or other web application frameworks
is an added advantage.
- Experience
with web services and REST
- Project
management experience desired
- Large
scale application development experience preferred
Essential knowledge & Skills
- In-depth
knowledge of Systems Analysis and Design
- Understanding
of relational databases (MSSQL, MySQL)
- Good
understanding of the software development cycle.
- Sound
knowledge of networking protocols, EDI messaging, and scripting languages
- Proficiency
in Microsoft Office Suite
Personal Attributes
- Strong
leadership, time management, and problem solving skills.
- Good
interpersonal and communication skills.
- An
entrepreneurial spirit with strong product management skills
- Ability
to work with technical and non-technical business owners to get things
done
Assistant Manager - ICT Infrastructure
Job Grade: KTNA 4
Accountable to: ICT Manager
Responsible for: Network Administrators (3)
Purpose of the Job: To plan, organize and manage staff and overall operations to ensure stable operations of the KENTRADE’s ICT infrastructure.
This includes developing, maintaining, supporting and optimizing
key functional areas particularly network infrastructure, data communication
and telecommunication system.
The infrastructure manager will also schedule and direct
activities to resolve hardware problems in a timely and accurate manner.
Duties & Responsibilities
- Establish
network specifications by conferring with users; analyzing workflow,
access, information, and security requirements; design router
administration, including interface configuration and routing protocols.
- Establish
network by evaluating network performance issues including availability,
utilization, throughput, and latency; plan and execute the selection,
installation, configuration, and testing of equipment; define network
policies and procedures; establish connections and firewalls.
- Maintain
network performance by undertaking network monitoring and analysis, and
performance tuning; troubleshooting network problems; escalating problems
to vendors.
- Secure
KENTRADE’s network by developing network access, monitoring, control, and
evaluation; maintain documentation.
- Prepare
users by designing and conducting training programs.
- Upgrade
network by conferring with vendors; developing, testing, evaluating, and
installing enhancements.
- Meet
financial requirements by submitting information for IT infrastructure
budgets and monitoring IT infrastructure expenses.
- Tag
and track all IT assets, their locations and owners and administer the
Asset Management Database and the Asset Inventory
- Undertake
IT asset disposal in line with policies and Perform periodic asset
recovery and audits
- Coordinate
asset setup and teardown activities as requested
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic & Professional Qualifications
- 135c
Computer Science or related discipline from a recognized institution
- Master’s
degree in a Computer Science related discipline from a recognized
institution
- Cisco
Certified Network Associate (CCNA), Network+ or A+ certification
- Membership
to a relevant professional body
Professional Work Experience
- Six
(6) years relevant experience mainly infrastructure management experience
in a large organization
- Experience
of working with Cisco Switches, configuring LANs, ACL’s, Cisco ASA
firewalls etc.
- Demonstrated
knowledge of setting up remote access for users and ability to administer
a 150+ node network including firewalls.
- Experience
in supporting networked printers, photocopiers etc and working knowledge
of current communications devices, protocols, server and desktop
technologies.
Essential knowledge & Skills .
- Network
design, implementation and performance tuning
- Negotiation
of hardware/software service and technical support contracts with vendors.
- Management
of multiple projects, activities and tasks simultaneously.
- Proficiency
in Microsoft Office Suite
Personal Attributes
- Analytical
and problem solving skills
- Strong
oral and written communications abilities
- Supervising,
coaching, and mentoring ability.
Head of Corporate Communications
Job Grade: KTNA 4
Accountable to: Chief Executive Officer
Responsible for: Public Relations Officers (2)
Purpose of the Job: To manage the Corporate Affairs Division of the Agency by ensuring that an effective communication and public relations strategy is designed coordinated and implemented to ensure that KENTRADE has a good public image and that the stakeholders are aware of its key activities.
Duties & Responsibilities
- Lead
the development and implementation of the Agency’s corporate
communications strategy in collaboration with other functions.
- Develop
and implement appropriate Communications, Public Relations and Reputation
strategies.
- Plan
and conduct programs designed to create and maintain a positive corporate
image to the external public and stakeholders as appropriate.
- Properly
plan and direct the communication strategies designed to keep internal
public informed of the of the Agency’s programmes and policies.
- Establish
and maintain regular contacts with media practitioners with a view to
enhancing goodwill and promoting KENTRADE’s key mandate.
- Plan
and execute the Agency’s participation/involvement in key corporate
events, including stakeholder events, conferences, anniversaries, customer
forums, Trade Exhibitions & ASK shows, Receptions and Media Events.
- Manage
the implementation of Corporate Social Responsibility Programmes of the
Agency.
- Devise
and implement Internal & External Communications Campaigns.
- Edit,
review and provide support in design, production and distribution of
newsletters, annual reports, speeches, publications, website contents,
reports and outreach materials to ensure clarity in the communication of
information.
- Ensure
liaison with communications contacts throughout the Agency and monitor
compliance with Corporate Citizenship Policies.
- Manage
the development and dissemination of Agency-generated media materials
including quality control and compliance with the Agency’s corporate
visual identity.
- Develop
crisis management communication planning, readiness and response
capabilities consistent with Agency corporate guidelines.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level Of responsibility of this job role.
Academic & Professional Qualifications
- Bachelors’
degree in Mass Communication, Public Relations, Journalism, Marketing,
Social Science or related field.
- Masters
degree in Communication, Public Relations or related field
- Membership
to relevant professional body
Professional Work Experience
- Six
(6) years’ experience in a related function in Public Relations or
Corporate Communications
- Experience
in Media Management
- Knowledge
of website content management
Essential Knowledge & Skills
- Proficiency
in Microsoft Office Suite and relevant software
- Use
of Social media for Corporate purposes
- Ability
to fluently communicate in both English & Kiswahili.
Personal Attributes
- Excellent
interpersonal and multicultural skills
- Out
-going with a pleasant personality
- Team
player with strong leadership skills
- Ability
to handle stressful situations, multitask and meet strict deadlines
Contacts
- Internal:
the chairman of the Board, the Various Departments and Units ofthe Agency
- External:
Media Agencies, Journalists, Reporters, Editors, various Service Providers
Assistant Manager Change Management
Job Grade: KTNA 4
Accountable to: Manager Customer Service
Responsible for: Change Management Officers (2)
Purpose of the Job: Assisting Kentrade project implementation (change initiatives) meet business, schedule and budget objectives.
Focusing on the people side of change - including changes to
business processes, systems and technology, job roles and organization
structures.
The primary focus will be creating and implementing change
management plans that minimize Stakeholder resistance as a result of the implementation
of the NESWS and maximize industry engagement.
Duties & Responsibilities
- Lead
the team responsible for planning and oversight of organizational change
aspects of the NESWS and other Kentrade project Implementations
- Stakeholder
liaison and working in consultation with the Trade Facilitation Manager
and ICT Manager in developing Change Readiness Programs.
- Provision
of strategic advice and support in relation to organizational change.
- Consider
the impact of change in a demanding, people oriented environment and
translate this in practical outcomes via the development and
implementation of a change management strategy.
- Coordinating
and Implementing change management actions, including: stakeholder
engagement; development and delivery of communication material; reviewing
and monitoring change uptake
- Providing
input to the Trade Facilitation Unit on the effectiveness of methodologies
and strategies, and the identification and management ofsystemic issues
across the project
- Planning
for change- including communication strategies/ action plans; change
transition plans; post-implementation review plans.
- Cleary
demonstrate the need for change and articulate the vision
- Eliminate
resistance and achieve ‘buy-in’ from key stakeholders and employees
- Implement
clear and appropriate communication strategies to get cross organizational
understanding of the project.
- Identify
change readiness including skills shortages
- Conduct
NESWS Change analysis - stakeholder analysis; change impact and gap
analysis; training needs analysis.
- Coordinate
business change impact analysis for the NESWS project,
- Ensuring
the correct documentation is in place to ensure stakeholders take
ownership of the changes
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic & Professional Qualifications
- Bachelors’
Degree in a Business Field from a recognized institution.
- Master’s
Degree in Business Field form a recognized institution
- Diploma
in Human Resource Management/ Organization Psychology major or similar
will be an added advantage
- Practitioners
Certificate in Change Management
- Membership
of the Institute of Human Resources Management (IHRM) or relevant
institution.
Professional Work Experience .
- At
least five (6) years’ relevant work experience
- Involvement
with large-scale organizational change effort.
- Experience
and knowledge of change management principles and methodologies
Essential knowledge & Skills
- A
solid understanding of how people go through a change and the change
process
- Familiarity
with project management approaches, tools and phases of the project
lifecycle
- Proficiency
in Microsoft Office Suite
Personal Attributes
- Problem
solving and root cause identification skills.
- Strong
analytic and decision making abilities.
- Must
be a team player and able to work with and through others.
- Ability
to influence others and move toward a common vision or goal.
- Ability
to work with minimum supervision,
- Highly
developed research skills with excellent report writing & presentation
skills
- Ability
to effectively engage with a variety of stakeholders at all levels,
- Possess
a proactive innovative mind set.
Internal Audit, Risk & Compliance Manager
Job Grade: KTNA3
Accountable to: Technically to the Audit & Risk Committee of the KENTRADE Board Administratively to the Chief Executive Officer of KENTRADE
Responsible for: Internal Auditor
Risk Management Officer
Quality Assurance Officer
Purpose of the Job to provide independent assurance that the Agency’s risk management, governance and internal control processes are operating effectively.
Carry out an independent appraisal of the effectiveness and
efficiency of the policies, procedures, systems and standards by which the
Agency’s financial, physical, ICT and Human Resources are managed. Managing the
ISO process.
Add value by acting as a facilitator in risk management and
carrying out value for money reviews, thereby assisting the management in the
effective discharge of their responsibilities.
Duties & Responsibilities
- To
plan, organize and carry out the internal audit function including the
preparation of a risk based annual audit plan.
- Develop
and conduct internal financial and systems audit ofthe Agency;
- Develop
and implement sound audit management systems in accordance with
International Auditing Standards;
- Ensure
compliance with tax regulations, statutory requirements and other
government regulations;
- Follow
up on the requirements ofthe Audit & Governance Committee ofthe
Agency;
- Carry
out periodic institutional risk evaluation and efficiency Audit;
- Design,
update and implement the internal audit manual.
- Liaise
with External Auditors during the relevant external Audits and follow up
on the implementation Of Audit recommendations;
- Undertake
special audit investigations as may be required from time to time;
- Supervision
on risk assessment exercises and ensures implementation of risk management
guidelines;
- To
make recommendations on the systems and procedures being reviewed, report
on the findings and recommendations and monitor management’s response and
implementation.
- Ensure
there is an updated Audit & Risk Committee Charter and an Internal
Audit Charter duly approved.
- Implement
the annual audit plan and provide a report to the Audit Committee at the
end of the financial year.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role
Academic & Professional Qualifications
- A
Bachelor’s Degree in Commerce/ Business Administration (Accounting/Finance
option) or related field from a recognized University
- A
Master’s Degree in Business Administration, Finance or related field
- Relevant
professional qualification such as passed CPA (K) or Certified Internal
Auditors (CIA) or its equivalent from a recognized Institution;
- Member
of the Institute of Internal Auditors or Certified Public Accountants of
Kenya (ICPAK) or
- Certified
Information Systems Auditor (CISA) or relevant institution;
Professional Work Experience
- Eight
(8) years working experience in a relevant field five (4) of which must be
in a senior position;
- Experience
in conducting systems and financial Audits
- Conversant
with Information Systems Audits
Essential Knowledge & Skills
- Knowledge
of Public Sector Auditing practices as provided in the Public Audit Act
- Knowledge
of the ISO Quality Management process
- Proficiency
in Microsoft Office Suite with knowledge of a relevant Audit Software.
Personal Attributes
- Strong
management and organizational skills;
- Highly
analytical skills
- Team
Player
- Excellent
report writing and presentation skills
- Good
communication & Interpersonal skills
Contacts
- Internal:
All Departments and Units ofthe Agency
- External:
External Auditors, ISO Certification Representatives.
Procurement Manager
Job Grade: KTNA 3
Accountable to: General Manager — Support Services
Responsible for: Procurement Officer
Purpose of the Job:
Responsible for the efficient and effective management of the
supply chain function in the Agency while ensuring good governance practices
and compliance to the Public Procurement Regulations.
This includes procurement of goods works and services, disposal
of obsolete unserviceable and surplus stores, inventory management and contract
management; coordinating all procurement activities there of and coordinating
the internal monitoring and evaluation of the supply chain function.
Duties & Responsibilities
- Development,
implementation, monitoring & review of the Annual Procurement Plan;
- Managing
the procurement function in line with and in compliance with Public
Procurement Act 2005;
- Providing
leadership and ensuring efficient and effective management of staff and
resources in the procurement function;
- Coordinating
the preparation of tenders for advertisement, opening evaluation and
award;
- Developing
mechanisms and tools to monitor expenditure and spearhead cost reduction
in the procurement initiatives in all departments in the Agency by
implementing cost effective inventory holding levels;
- Formulating
a sourcing strategy for services and product purchases in accordance with
market trends and the Agency’s budgetary limits;
- Developing
procurement targets and a forecasted procurement plans that will be
integrated in the annual budget to facilitate local and international
purchases;
- Adopting
a total cost of ownership approach in the development and evaluation of
all materials in the tendering process;
- 9.
Maximizing procurement department staff performance through setting of
objectives, appraisals, review and feedback;
- Preparing
and submitting to the PPOA Quarterly Procurement Reports as required; and
- Act
as the Secretary to the Corporation Tender Committee and the Disposal
Committee.
- Undertake
such other duties as may be reasonably required and which are consistent
with the level of responsibility of this job role.
Academic & Professional Qualifications
- Bachelor’s
degree in Procurement/Purchasing & Supplies, Commerce, Business
Administration, Economics, Social Sciences or related field.
- Master’s
degree in relevant field from a recognized institution
- Professional
Qualifications with Chartered Institute of Purchasing & Supply (CIPS)
- Membership
to the Chartered Institute of Purchasing & Supply (CIPS)/ the Kenya
Institute of Supplies Management (KISM) or relevant professional
institution
Professional Work Experience
- Eight
(8) years’ relevant work experience 4 of which must be in a senior
management position.
- Competence
in undertaking Public Sector procurement activities
- Proficiency
in Contract Management and Management of Supplier Relations
Essential Knowledge & Skills
- Conversant
with the Public Procurement Act, 2005 & The Procurement Regulations,
2006.
- Knowledge
of public procurement procedure for the procurement of Works and Services.
- Proficiency
in Microsoft Office Suite
Personal Attributes
- Excellent
communication and interpersonal skills
- Excellent
negotiation, report writing and presentation skills
- High
levels of personal integrity and professionalism
- Ability
to multi-task and meet strict deadlines
Contacts
- Internal:
Finance Committee of the Board, all departments and Units of the Agency,
the various committees of Procurement
- External:
PPOA, Government Officials, Suppliers, Service Providers
Trade Facilitation Manager
Job Grade: KTNA 3
Accountable to: General Manager - Operations
Responsible for: Assistant Manager - Business Development
Assistant Manager — Business Process Re-Engineering
Purpose of the Job: To analyze the current trade facilitation measures available for conducting trade within Kenya and the region and make appropriate recommendations.
Strengthening capacity as regards to measures to facilitate and
ease trade and cooperate with trading community and business in general.
Monitor the effective implementation of the National Electronic Single Window System (NESWS) as a Trade Facilitation Tool.
Duties & Responsibilities
- Provide
leadership, strategic vision and manage the Trade Facilitation Unit of the
Agency.
- Prepare
Strategic , Business and Performance Work Plans for the Trade Facilitation
Unit
- Prepare
the Annual Budget for the Trade Facilitation Unit.
- Provide
trade facilitation measures in line with the mandate of Kentrade (National
Electronic Single Window System.)
- Prepare
an analysis of the implementation status of Trade Facilitation measures
being implemented in each Partner Government Agency
- Continuously
analyze Trade facilitation Strategies with preliminary analysis of
provisions required to implement them and an analysis of potential
economic benefits to flow from each.
- Conduct
consultative workshops with relevant partners to strengthen capacity as
regards to measures to facilitate and ease trade and cooperate with
trading community and business in general.
- To
identify institutional, legal and functional gaps which hinder the
introduction of trade facilitation measures in the country.
- To
work closely with relevant Stakeholders & other partners,
representatives of business and trading community in order to identify and
specify needs, strengths and weaknesses in the existing systems and
procedures for facilitating trade;
- To
assess the current status and promote comprehensive cooperation and
understanding among public sector (particularly Customs services) and
trading community;
- To
provide expertise and recommendations as to how to adapt internationally
acclaimed trade facilitation measures to local realities;
- To
contribute to the development of an action plan including critical steps
on introduction of trade facilitation concepts and measures in Kenya;
- Kyoto
Convention — interpretation of terminology and introduction into the
national legislation, and/or in any other trade facilitation related area
upon agreement with relevant agencies.
Undertake such other duties as may be reasonably required and
which are consistent with the level of responsibility of this job role
Academic & Professional Qualifications
- Possession
of a Bachelor’s degree in Business Management, Commerce, Finance,
International Business, Law or related field from a recognized
institution.
- Possession
of a Master’s degree in Business Administration, International Trade,
International Relations or related field from a recognized.
- Relevant
Professional qualifications in a Trade related field.
- Membership
to a relevant professional Body
Professional Work Experience
- At
least 8 years relevant experience 4 of which must have been at a senior
management level to prove technical qualifications and experience
- Demonstrated
knowledge of trade processes in Kenya and the region including knowledge
on the East Africa Customs Management Act.
- Experience
in Business Process Re-Engineering.
Essential knowledge & Skills
- Knowledge
of current issues concerning Trade Facilitation and the National
Electronic Single Window process.
- Knowledge
of current WTO issues related to trade facilitation
- Proficiency
in Microsoft Office Suite
Personal Attributes
- Ability
to negotiate activity interests with a range of stakeholders, from
high-level officials to private sector leaders and business associations
- Ability
to lead and inspire a multidisciplinary team under challenging
circumstances to achieve results
- Demonstrated
leadership, versatility, and integrity. Ability to work under pressure in
a multicultural environment
- Excellent
written and verbal communication skills
- Brilliant
Presentation skills
Contacts
- .
Internal: NESWS Project team, ICT Unit, Finance Unit, Change Management
Unit, procurement Unit,
- HR
& Administration Unit.
- .
External: representatives from other government Agencies, key stakeholders
of the NESWS, Government Officials.
Finance Manager
Job Grade: KTNA 3
Accountable to: General Manager — Support Services
Responsible for: Management Accountant, Financial Accountant, Clerk
Purpose of the job Management of the Agency’s finances, the financial systems, planning of financial services, monitoring expenditures and enforcing financial compliance.
Duties & Responsibilities
- Design,
implement and review financial management policies, systems and procedures
of KENTRADE to ensure efficient and effectives accounting and finance
processes.
- Responsible
for preparation of annual budgets and financial projections.
- Responsible
for timely preparation of accurate Management Accounts and Financial
Statements/Reports;
- Monitor
the financial performance and Cash flows of the Agency, advice on matters
arising and propose remedial measures where appropriate.
- Responsible
for maintenance and updating of the fixed assets register
- Responsible
for compliance matters in regards to taxation and statutory requirements.
- In
liaison with the Human Resource and Administration Manager ensure proper
payroll management and salary Administration.
- Facilitate
external and internal audits and ensure effective implementation of audit
recommendations.
- Advise
management with regard to KENTRADE financial matters.
- Effective
supervision of Departmental staff including conducting staff appraisals on
time in accordance with the established Performance Management System.
- Undertake
such other duties as may be reasonably required and which ai-e consistent
with the level of responsibility of this job role
Academic & Professional Qualifications
- Bachelor’s
degree in Commerce, Finance, Economics oi’ any i-elated field from a
recognized institution;
- Masters
c1eree in Business Administration, Finance/Accounts option, or any other
related field from a recognized institution;
- Possession
of CPA (K), ACCA or CFA qualifications
- A
member of ICPAK or ACCA of good standing;
Professional Work Experience
- A
minimum eight (8) years’ experience in a financial management and
accounting environment 4 of which should be at a senior level in a
reputable organization.
- Experience
in a computerized accounting environment
Essential Knowledge & Skills
- Must
have a thorough understanding of International Financial Reporting
Standards (IFRS’sJ.
- Conversant
with Public Sector Finance Management and knowledge of financial
management laws and regulations
- Excellent
knowledge ofrelevant computer software and applications.
- Proficiency
in use of ACCPAC, Sage or related Modules
Personal Attributes
- Committed
team player with strong managerial skills;
- High
analytical and organizational skills;
- Excellent
interpersonal and communication skills;
- Good
report writing and presentation skills.
- Strong
strategic advisory and analytical skills with the ability to motivate
teams and to establish and implement work plan objectives.
Contacts
- Internal:
Finance Committee of the Board, Chief Executive Officer, Operations
Division, HR & Administration Unit. And the Internal Audit, Risk &
Compliance Unit.
- External:
Suppliers, External Auditors, Treasury Officials
Qualified and Interested candidates are requested to submit
their written application together with an up to date Curriculum Vitae, copies
of certificates & testimonials, email and telephone contacts including
names, telephone and email contacts of three (3) referees who must be familiar
with the candidates previous work experience.
Applications should be addressed as detailed below and be sent
by post or hand delivered to the Kentrade offices so as to be received not
later than 5.00pm on Friday, 16th November 2012.
The Chief Executive Officer
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd - Upperhill
P.O. Box 36943-00200
Nairobi
KEN TRADE is an Equal Opportunity Employer
Canvassing will lead to automatic disqualification