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Finance and Compliance Manager Job in Hargeisa, Somaliland

Position Title:Finance and Compliance Manager
Location: Hargeisa, Somaliland (40%) with frequent travel to project field offices (60%)
Position Category: Full-time 

This position is contingent upon funding

General Position Summary:

The Finance and Compliance Manager will oversee the financial and compliance functions of Mercy Corps DFID funded Somalia Advancing Girls Education (SAGE) programme.  

S/he we ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations.  

S/he works under the direction of the SAGE Project Director and Country Director and is responsible for all financial functions in Hargeisa, Somaliland and field offices including accounting, payments and banking, payroll, budgeting, financial reporting and grant financial management and compliance.  

The Finance and Compliance Manager will work with the programmes team to ensure the programme is delivering Value for Money against set indicators as well as overseeing the financial aspects of the payment by results plan. 

S/he will also provide financial and compliance oversight to the sub-grants and service contracts to partner organisations. 

Programme / Department Summary:
SAGE is a 3-year $30 million (£19.3 million) programme to improve educational outcomes, enrolment and retention of 25,000 vulnerable primary and secondary school girls across Somalia.  

SAGE will work with girls between the ages of 6 to 19. SAGE will: 

1) improve the quality of teaching to increase girls’ learning outcomes, 

2) increase enrolment and retention of girls in formal and non-formal education, 

3) improve Somali families’ acceptance and ability to pay for girls education and 

4) expand Ministry of Education policies and capacity to integrate marginalised girls and ensure that girls’ educational gains are sustainable.  SAGE will work with the four Ministries of Education operating across Somalia (Somaliland, Puntland, Central, and Mogadishu).

Essential Job Functions: 
Strategy and Vision
  • Provide finance and compliance leadership and direction during programme planning and implementation and design in order to contribute to the programme’s success
  • Participate in the development of the overall programmatic strategy
  • Develop financial focused Value for Money (VfM) indicators and monitoring systems
  • Develop and implement a payment by results (PbR) approach
  • Oversee the SAGE Match and co-financing strategy
Financial Responsibilities
  • Ensure effective and transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures.
  • Share financial information and make related decisions in an open and transparent manner.
Compliance & Sub-grant Management:
  • Ensure that the programme is executed in alignment with grant agreement guidelines and other donor guidelines, staying abreast of changes in regulatory environment related to donor/grant compliance; update policies (VfM, PbR) and procedures as necessary;
  • Ensure procurement and programme transactions, contracts and other documents are compliant with Mercy Corps’ policies and DFID regulations
  • Prepare and submit compliance related requests to the donor on behalf of both Mercy Corps and sub grantees: waivers, approvals, contract modifications, extensions, etc.;
  • Identify and communicate compliance risks associated with programme implementation;
  • Prepare internal and donor compliance-related reports.
  • Oversee development and monitoring of compliance programme for sub-grant management to ensure compliance with DFID rules and regulations, including sub-grant training, monitoring and sub-grant administration
  • Ensure Mercy Corps and partners compliance with DFID Match/Co-financing requirements.
Operational Management and Reporting
  • Provide monthly financial management reports to the Project Director and Programme Managers in a timely and accurate manner.
  • Develop and implement grant budgeting and forecasting systems with Programme Managers.
  • Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps project and partner staff in these policies.
  • Other duties as assigned. 
Team Management
  • Create and sustain a dynamic and participatory work environment of mutual respect where team members strive to achieve excellence.
  • Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
  • Supervise, hire and orient new team members as necessary. Provide team members with information, tools and other resources to improve performance & reach objectives.
  • Travel to field offices and provide support and guidance to finance staff
  • Contribute to programme team-building efforts, help team members identify problem solving options and ensure the integration of all team members into relevant decision-making processes.
  • Ensure that all staff receive appropriate communications regarding their compliance assignments and responsibilities.
  • Develop, update as necessary and deliver training programmes and materials and ensure all staff are aware of the compliance requirements related to their position.
Accountability:  Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Organisational Learning:  As part of our commitment to organisational learning and in support of our understanding that learning organisations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. 

Supervisory Responsibility: All Finance Department staff under the SAGE programme. 

Reports Directly To: SAGE Project Director, Country Director and Finance Director
Works Directly With: HQ Finance Officer (with authority for technical financial matters); members of Operations, Programme Managers, Finance Director, Partners, TSU team members, and others.

Knowledge and Experience:
  • A BA/S or equivalent in accounting or finance required; advanced degree preferred.
  • At least 6 + years for Manager of progressive financial management experience, including supervisory experience required.
  • At least 4 years’ experience in grants management as well as an understanding of DFID/UKAID regulations required.
  • At least 4 years’ international experience required; international NGO/PVO field office experience is preferred.   
  • Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports. 
  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
  • Prior management experience and strong organisational skills.
  • Advanced computer skills in MS Office programmes, particularly Excel.
  • Effective verbal and written communication, multi-tasking, organisational and prioritisation skills.
  • Excellent oral and written English skills required; proficiency in Somali would be advantageous
  • Ability to work effectively with an ethnically diverse team in a sensitive environment.
  • Previous experience in insecure environments 
Success Factors:
The successful candidate will have an ability to interact effectively across international and national programme and finance teams successfully, both in a managerial as well as training capacity. 

S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing programme activities. 

An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites. 

The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations. 

Living Conditions: 

This is an unaccompanied post in an insecure, conservative environment.  Mercy Corps team members live in group housing given security risks.

This position is eligible for Hardship and R&R. 

Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

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