Executive Assistant
Search closes: May 20, 2012
To Apply: Send resume and cover letter to jobs@osiea.org
The position liaises with all staff, requiring professional discretion and a solution-oriented approach at all times.
The Open Society Initiative for Eastern Africa works to build vibrant and tolerant democracies whose governments are accountable to their citizens.
OSIEA initiatives advance justice, free speech, public health,
and independent media in the region.
Responsibilities
Administrative
- Provide
logistic support including schedule meetings, file documents, answer
email, take phone inquiries, schedule travel arrangements; take minutes
for meetings; draft correspondence; organize conference calls, process
monthly credit card reconciliations, expense reports and reimbursement
requests; handle external communication; track office budgets and assist
in the compliance of all procedures and policies
Programmatic
- Provide
key support in the review and finalization of grants, including reviewing
proposals, preparing dockets, monitoring grantee activity; ensuring
adequate reporting by grantees and responding to unsolicited funding
requests
- Help
organize and implement the annual OSIEA calendar schedule, work plans and
budget forms. Assist in the organizing of the agenda and logistics for
four annual staff retreats
Board Liaison
- Serve
as staff liaison to the OSIEA Regional Board ensuring that all queries and
requests are dealt with promptly. Support the board recruitment and
orientation process and board learning/development
- Organize
board book, agenda and logistics for three board meetings annually; take
minutes at board meetings and follow up.
- Organize
and maintain all board documents and the electronic files as well as the
board intranet page
Qualifications
- At
least five years of relevant experience with the ability to work in a
complex institution
- Minimum
first degree in relevant field
- Excellent
knowledge of computer programs including outlook, excel and power point
- Extraordinary
initiative, creativity and capacity to think strategically
- Ability
to communicate clearly and effectively with a diverse array of people
- Ability
to manage conflict constructively
- Team
spirit and respectful working and decision-making style
- Ability
to manage several simultaneous projects in a fast-paced environment
- Strong
organizational skills and close attention to detail
- Integrity,
diplomatic manner and professional discretion essential
- Frequent
travel required
For more information: www.soros.org/initiatives/osiea
Compensation: Competitive salary, with good benefits package
At OSIEA, all staff are expected to work at integrating the organizational values into the performance of their duties and tasks on a daily basis and by participating in in-house working groups designed to uphold the values and foster healthy inter-office communication.