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Administrator Job in Kenya

Indiana Institute for Global Health – Kenya (IIGH-K), an organization in partnership with the Academic Model Providing Access to Healthcare (AMPATH), has the main objective to improve the health and medical well-being of Kenyans, especially the communities affected by the HIV and AIDS pandemic.

IIGH-K manages several enterprises engaged in various industries (such as handicraft, hospitality and catering, vocational and horticulture) and provides administrative services for select AMPATH activities.

It is a growing and innovative organization that seeks individuals who are highly competent, pro-active, and self-driven.

Applications are invited from qualified candidates for the following vacancies within IIGH-K.

Job Title: Administrator 

1 Post

Job Purpose Summary

To provide administrative services to AMPATH/FPI/IIGH-K departments and enterprises, as defined below, in order to develop and maintain effective and efficient organization operations.

Key Responsibilities

1. Operational Management:-

Office Administration:

  • Responsible for the implementation and ongoing maintenance of all office policies and procedures.
  • Management of the administrative systems including the filing, library and database systems
  • Facilitation and oversight of payroll where necessary
  • Organization of fiscal and legal documents
  • Oversee organizational insurance policies
Department Administration:
  • Plan, develop and guide strategy for enterprise operations so as to meet agreed organizational performance plans within agreed budgets, projections and timescales
  • Establish and maintain appropriate systems for measuring necessary aspects of the overall operations
  • Monitor, measure and report on operational issues, opportunities and development plans and achievements within agreed formats and timescales
  • Liaise with other functional/departmental managers so as to understand all necessary aspects and needs of operations, and to ensure they are fully informed of operational objectives, purposes and achievements
  • Ensure activities meet with and integrate with organizational requirements for quality management and controls, health and safety, legal stipulations, environmental policies and general duty of care
  • Facilitation of individual and consolidated program budget development in liaison with Enterprise Managers and Finance Department
  • Oversee enterprise invoicing and payables, including enterprise invoice follow up
  • Increase the effectiveness and efficiency of Support Services through improvements to each function (HR, IT/Data, Procurement & Supplies, Finance) as well as coordination and communication between functions
  • Serve as liaison to legal counsel in addressing standard legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing, lease agreements, etc
  • Providing input on matters related to tax and insurance questions, and business structure and growth
2. Staff Management:-
  • Develop, implement and conduct office staff and office attachee/intern orientations as needed
  • Design and implement staff communications programs in order to ensure ongoing, positive up and down communications throughout the organization
  • Delegate responsibility to appropriate staff and attachees/interns to ensure that the day-to-day functions and assigned projects are carried out
  • Responsible for encouraging the growth and assisting in the evaluation process of the staff
  • Manages all aspects of the human resource function, in liaison with RSPO HR. Trouble-shooting staff problems, management and custodian of appraisal system
  • Supervise and coach administration staff on a weekly basis
3. Contribute to short and long-term organizational planning and strategy as a member of the management team.

 Maintain awareness and knowledge of contemporary operational development theory and methods and provide suitable interpretation to directors, managers and staff within the organization.

 Any other duty that may be assigned to you by management.

  • MBA will be considered. Minimum Bachelor’s degree in business related field from a reputable university, fields such as business administration, finance, human resource
  • Minimum 3 years experience as Administrator or in senior management positions; preferably in a corporate, government or NGO set up
  • Familiarity with QuickBooks Enterprise edition software will be an added advantage
  • Proven Leadership and Managerial Skills
  • Computer proficiency in Word, Excel, Access, internet, ERP software, etc
  • Strong work ethic and high level of integrity
  • Ability to organize/plan/prioritize work, communicate and work effectively with a wide variety of people, a team player
  • Excellent verbal communication and presentation skills; proficiency in English
  • Must be pro-active, detail-orientated and problem-solving
  • Ability to fulfill the job responsibilities outlined
Terms of Employment 

The successful candidate will be employed on a 2-year renewable contract terms with a competitive salary and allowances.

Attached to the contract will be mutually agreed performance milestones.

Candidates who meet these requirements should submit their applications enclosing copies of certificates together with a detailed Curriculum Vitae giving details of current remuneration to:-

The Program Manager
P.O. Box 4606-30100

Applications MUST be received on or before 6th January 2011.

Only shortlisted candidates shall be contacted.

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