The receptionist will work under the supervision of the Administration Officer
and the full-time job will entail overseeing and managing all office procedures
and other tasks to include attending to visitors and deal with inquiries on the
phone and face to face, supply information regarding the organization to the
general public, clients and customers.
Duties and responsibilities
Duties and responsibilities
- Oversee
all aspects of general office coordination
- Answering
and directing phone calls to relevant departments.
- Sorting
and distribute incoming mail.
- Receiving
and directing all visitors to appropriate contacts.
- Coordinate
and maintain records for staff parking, office keys and staff
identification cards.
- Handling
enquires at the front desk.
- Creating
word documents and spreadsheets.
- Set
up and coordinate meetings and conferences.
- Arrange
for repairs and maintenance of office equipment.
- Receiving,
sorting and distribution of mail.
- Arranging
and scheduling appointments for staff.
- Manage
office calendar and book meeting rooms to coordinate work flow and
meetings.
- Management
of meeting rooms.
- Maintaining
the visitors register.
- Working
with the security detail to track all visitors.
- Any
other duties assigned.
Requirements:
About You
About You
- Outstanding
administration skills from a business related course
- Computer
skills including the ability to operate spreadsheets, power points and
word processing programs
- Knowledge
of principles and practices of basic office management and organization.
- At
least three years working experience in a busy environment
- Ability
to speak fluent English & Kiswahili
- Exemplary
presentation skills and customer handling techniques
- Ability
to work well either alone or as part of a team.
- Good
writing, analytical and problem-solving skills
- Good
time management skills and ability to multitask
- Must
be confident and able to remain calm during business times
- Ability
to operate standard office equipment including but not limited to
telephone systems, copiers, printers, faxes and scanners
- Ability
to follow oral and written instructions
Do not attach certificates.
Corporate Staffing Services
Suite 3, 13th floor, Development House, Nairobi.
Email: jobs@staff-kenya.com
N.B. We do not charge any fee for interviews and neither for having your CV in our database.
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