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Bursar cum Estate Manager Job in Kenya

We are urgently looking for a Bursar cum Estate Manager

Main Purpose

Financial accountability for all operations of the institution, and the care, maintenance and development of the institution infrastructure and equipment.

Key areas:

  • Responsibility for the P&L and Balance Sheets, including annual budget setting and subsequent tracking.

  • Management of an Accounts Manager and Accounts Assistant in the preparation of the books, tax returns, reporting, parent invoice and payment processing, supplier transactions, general filing and monthly senior and ancillary staff pay-rolls (including overtime), and insurances (excluding medical).
  • Overall responsibility for the relationship with Barclays and KCB banks, including recommendations for any changes in banks where appropriate and/or required.
HR Administration
  • Working directly with a fixer to secure TSC, Department of Education and Department of Immigration approval for work-permits.
  • Negotiation of bi-annual Union Collective Bargaining Agreement (CBA) and subsequent education and follow up with ancillary staff through the operation of a welfare committee, section heads meetings and issuing of warning letters when required.
  • Ensuring correct NHIF/PIN/NSSD/CRB and Letter of Good Conduct paperwork is in place: actual work to be done by accounts manager/assistant and Institution secretary.
  • Negotiation of annual medical insurance policies for senior staff
Site Management
  • Infrastructure: Maintenance of buildings, equipment, grounds, electrical, plumbing, heating, generator. This includes both oversight of what needs doing when and organisation of the works to be done.
  • Security: Ensuring the Askari team are up to scratch, that the fences are operational, that the radio-network is in place, and that associated scenario plans are worked through and updated.
  • Housekeeping: Through oversight of a housekeeping manager, ensure that all buildings are kept clean and tidy, that the laundry manages all linen and clothing cleaning, that drains are kept clear, and that refuse is disposed of effectively.
Parental Relations
  • Supporting prospective and new parents as needed with necessary information, planning and paperwork
  • Managing all questions, complaints and concerns from parents within 48 hours, with the assistance of the accounts team as required.
Council Reporting:
  • Writing and aligning the agenda for the finance committee meetings, ensuring minutes are completed signed and files and submitting any reports required for those meetings.
  • Writing reports required for each council meeting, attending the meetings.
  • Being generally available for ad-hoc council queries.
Candidate profile:

The ideal candidate will have wide ranging financial, administrative and interpersonal skills coupled with a high degree of diplomacy in dealing with multiple stakeholders and parallel reporting lines.

Ideally the candidate should have experience in managing a venue, building or office, both commercially and operationally

Success in the role will demand detailed understanding of finances and an entrepreneurial outlook


Please send up to date CV, accompanied by at least 3 referee telephone numbers/email addresses to:

ummit Recruitment & Training, 
Rhino House, Karen Road, Karen

Apply stating your current salary and the job title.

*****preferably candidates that have English as their first language******

Only shortlisted candidates will be contacted.

Please indicate on email which position you are interested in.

Deadline: 29th October 2011

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