Introduction
Save the Children is the world's largest independent organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide. Save the Children is made up of 27 member organizations across the globe.
Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member organizations operates.
Save the Children has a long history of engagement in Somalia and has been working in Somalia and Somaliland for the past 40 years. Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Currently, Save the children has operations in Somaliland, Puntland and South Central Somalia.
Job PurposeSave the Children is the world's largest independent organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide. Save the Children is made up of 27 member organizations across the globe.
Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member organizations operates.
Save the Children has a long history of engagement in Somalia and has been working in Somalia and Somaliland for the past 40 years. Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Currently, Save the children has operations in Somaliland, Puntland and South Central Somalia.
Provide assistance to Nairobi Logistics team on matters related to day to day procurement work and assist in maintaining stores of Somalia programme in Nairobi.
Assist his/her line manager to ensure that procurements are carried out following standard Save the Children procurement policy and procedures and all documentation and paper work is properly filed & kept in order.
Key Accountabilities
- If
assigned, receive purchase requests and coordinate with the requesting
office/department on specifications, quality and delivery time, as
necessary.
- Assist
in filing, recording and updating day to day procurement records.
- Assist
his/her line manager in following up matters related to procurements with
the suppliers and reporting if any discrepancy is observed.
- Assist
in updating the order tracking information and ensure that information is
readily available upon request.
- Receive
material ordered from suppliers and ensure that all goods received are as
per Purchase Order/Contract, any discrepancies must be documented &
reported to his/her line manager.
- Assist
in record keeping of Nairobi stores and update the information and records
regularly.
- Provide
up to date information on stores and liaise with field programme teams on
dispatching items from Nairobi and stores.
- Assist
his/her line manager on matters related to clearing and forwarding of goods/supplies
in and out of Kenya.
- Coordinate
with local freight forwarders as and when need arises.
- Assist
his/her line manager in data updating and record keeping of information
related to procurements and stores.
- Ensure
that all paper work is kept according to the policies and procedures of
the organisation and filed neatly with supporting documents in respective
files.
- Undertake
any other reasonable duties requested by the line manager, where those do
not go against the policy of the organisation.
Person specification
Essential requirements
Essential requirements
- Higher
Diploma or relevant qualification in Procurement and Supplies
- Certification/qualification
in assets and stores management
- Minimum
3 years experience in a similar capacity, preferably in an INGO.
- Computer
literacy (MS Office - Word, Excel).
- Good
organisational skills
- Good
planning and co-ordination skills
- Ability
to work under high pressure and cope with multiple demands
- Ability
to work with minimal supervision
Desirable requirements
- Past
experience of working with INGO which has operations in Somalia/Somaliland
Code of
Conduct
Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff.
Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.
Applications should be forwarded to: jobssomalia@scuk.or.ke
This position is only open to Kenyan nationals.
Only short listed individuals will be notified.
Application Closing Date: 23rd September 2011, 1500hrs
Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff.
Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.
Applications should be forwarded to: jobssomalia@scuk.or.ke
This position is only open to Kenyan nationals.
Only short listed individuals will be notified.
Application Closing Date: 23rd September 2011, 1500hrs
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.