Job Description
Title: Operations Associate
Location: Nairobi, Kenya
Center/Dept:Futures Group Kenya Office
Company Profile
Established in 1971, Futures Group develops and delivers innovative, locally relevant, evidence - based solutions to improve the health and well being of people around the world.
We assist governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender.
Futures Group has deep expertise in policy and advocacy, research and strategic
information, health markets and private sector engagement, modeling and
economic analysis, patient monitoring and management/HMIS, strategic
consulting, and program management.Title: Operations Associate
Location: Nairobi, Kenya
Center/Dept:Futures Group Kenya Office
Company Profile
Established in 1971, Futures Group develops and delivers innovative, locally relevant, evidence - based solutions to improve the health and well being of people around the world.
We assist governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender.
Position Summary
The Operations Associate will be technically accountable to and will assist the Kenya Futures Group Finance Officer achieve all financial, administrative and operational deliverables within Kenya Futures Group scope of works.
Technical Experience
- University
Degree in Commerce or related field
- 6
months working experience, with knowledge of USG funding mechanism and CPA
being an added advantage
Responsibilities
Under the technical supervision of the finance officer:
Under the technical supervision of the finance officer:
- Prepare
Bank reconciliation
- Assets
Maintenance
- Maintain
the inventory list for all assets purchased per project
- Ensure
all assets are tagged appropriately
- Prepare
transfer letters for any transferred equipment
- Procurement:
- Solicit
3 quotes for all requisitions as fit
- For
all RFP place adverts in the national publications as fit
- Prepare
and maintain all vendors files
- Local
Hire functions for FXTEs and Consultants:
- Place
advertisement in the local paper
- Prepare
files for the review panel for all candidates
- Send
all names of the candidates to HQ for Denial Screening
- For
successful candidate send FG standard recruitment documents for completion
- Distribute
Interview packets of CVs, Biodata and FG interview Guide to the interview
Panel
- Confirm
interviewees salary history using Salary Verification Form
- Prepare
draft Contracts for review by COP/SD for onward transmission to HQ
- Set
up personnel files as well as vendor file (Expense and Travel Report)
- Obtain
VEID from FG Finance and Accounting Department
- Review
all staff timesheet for correctness and forward to COP/SD for signature
- Maintain
leave, sick, compassionate maternity/Paternity leave records for all staff
- Maintain
stock bins for all purchases as well us keep store room keys
- Make
all travel arrangements for all approved travel which includes hotel, air
travel and local running among others
- For
workshop and meeting, prepare list of all invitees, affiliates and
reimbursement categories as well as the reimbursed amounts
- Any
other duties as required by Chief Of Party or Senior Director
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