Stock Controller Job Vacancy in Mombasa

VTTI operates a network of bulk petroleum Terminals in eleven countries across five continents. As a result of its ongoing continued growth, VTTI has expanded its operations to Kenya. 

VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational. 

Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa: 

Stock Controller 

Location: VTTI, Kenya 

Job Description 

Maintains proper inventory accounting of customers’ product and manages all documentation for product in storage, product receipts and shipments out of the terminal to meet company policy and regulatory requirements. 

Manages customer payments for services rendered by the terminal.

Organisational Position: Reports to the Customer Service Manager. 

Result Areas 

Product Inventory Control 

• Maintains proper inventory accounting of customer product and manages all documentation and control processes for product in storage, product receipts and shipments;
• Regularly independently checks and witnesses physical tank dipping for start up of operations and for product transfers in or out of the terminal.
• Verifies that measurement devices are maintained in good working order and are valid for use.
• Books into Tomcat level, density and temperature measurements obtained in the field.
• Checks accuracy of Tomcat system inventory calculations by carrying out manual calculations with reference to field measurements and valid tank calibration charts.
• Prepares daily inventory report showing loss / gain status based on difference between actual and book inventory.
• Investigates inventory losses / gains above the stipulated tolerance levels and proposes corrective measures.
• Prepares daily inventory report showing overall Terminal inventory and Customer inventory positions.
• Prepares periodical Customs Gate pass for Kenya Revenue Authority (KRA) approval.
• Prepares monthly inventory reports which include overall loss / gain, loss / gain trend, opening and closing stocks.

Supply Planning 

Assists the Customer Service Manager in the coordination of inbound and outbound product transfers in liaison with operations department, customers and third party customer service suppliers;

• Reviews Kipevu Oil Terminal (KOT) berthing schedule to identify suitable dates for vessel nominations.
• Reviews Kenya Pipeline Company (KPC) mainline program to identify suitable time windows to schedule pipeline transfers.

Customer payments and Accounts receivable 

Receives payments from customers as required on the basis of pre-formulated customer agreements;

• Books customer receipts and allocates receipts correctly against invoices.
• Prepares a Monthly aged debtors list and reconciles to the General Ledger.
• Prepares customer statements and account reconciliations for review and approval by Customer Service Manager.

Documentation and record keeping 

Maintains record of all relevant documents for Inventory Control and Accounts Receivable; 

• Physical tank measurement records.
• System tank inventory calculations.
• Tank calibration charts and certificates.
• Meter, Thermometer, Hydrometer calibration certificates.
• Tank reference level checks.
• Thermometer and Hydrometer checks against Master meters.
• Product batch specifications.
• Product loss / gain reports and investigations.
• Bills of lading for all incoming and outbound cargoes.
• Customer payments and receipts.
• Customer monthly statements.

Reports, Communications and Social interaction 

Maintains daily communication and contact to manage inventory and to fulfil customer orders 

• Internally with the Customer Service Manager, Shift Supervisors and Order processor.
• Externally with Pipecor, Ships agents, KPC.
• Prepares reports for review and approval by the Customer Service Manager.

Performance Indicators 

• Loss / Gain performance.
• Efficiency of supply planning.
• Timeliness and accuracy of customer statements.
• Timeliness and accuracy of reports.
• Conformance to the terms of the service agreements.
• Completeness and accuracy of documentation and records.

Qualifications & Experience 

• University Graduate.
• Minimum 3 years relevant work experience gained in a comparable job which has involved inventory management and customer service.

Competencies 

• Good understanding of inventory management processes
• Good understanding of customs requirements in petroleum installations
• Good communications skills.
• Planning and organisation capability.
• High level of integrity.

For the above vacancy, kindly send your CV to hr@mtt.vtti.com 

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