Job Title: Procurement & Purchases Manager
Department: Procurement
Reports to: Executive Directors
Job Purpose
Responsible for managing the activities of the purchasing and inventory control functions and purchase supplies and materials at the optimal price and delivery cycle while maintaining lowest possible inventory levels
To be a role model and leader - able to solve problems, make informed decisions and manage personnel wisely in order to achieve maximum results.
Other responsibilities supplier relationship management; staffing, training, inventory control, equipment maintenance, as well as ensuring internal controls in the department are effective.Department: Procurement
Reports to: Executive Directors
Job Purpose
Responsible for managing the activities of the purchasing and inventory control functions and purchase supplies and materials at the optimal price and delivery cycle while maintaining lowest possible inventory levels
To be a role model and leader - able to solve problems, make informed decisions and manage personnel wisely in order to achieve maximum results.
Job Dimensions
- 4 staff reporting directly; 1 Logistics officer, 2 Stores officers and 1 Delivery Clerk
- 3 staff answerable to this position ( Drivers attached to Enterprise & Engineering departments)
- Budgetary control responsibilities; stock holding and fleet management
Key Result Areas
- Vetting of local and international suppliers
- Setting EOQs and other procurement policies
- Handling warranties on customer returns and reduced turnaround times on resolving repairs/replacements
- Efficient delivery of supplies to departments/branches as per agreed lead times
- Efficient fleet management and budget control on related expenditure
- Timely sourcing at competitive pricing
- Effectively manage the day-to-day operations of the department
- Ensure compliance with established company policies and procedures
- Ensure timely preparation of management reports
- Review ongoing operations to facilitate recommendations for changes to improve procedures and streamline work processes
- Ensure appropriate training and development of staff
Key Decisions
- Purchase commitments through authorized Purchase Orders
- Handle issues with suppliers
- Authorise routine maintenance and servicing of motor vehicles
- Leave approval for department staff
Key Performance Indicators (KPIs)
- Negotiation of procured goods to allow good profit margin
- Timely sourcing and supply of goods to departments
Key Relationships
- Internal – with all staff, and the Executive Directors
- External – with Partners and Suppliers
Qualifications, Knowledge and Experience
Academic qualification/s
Academic qualification/s
- Higher Diploma in Purchasing and Supplies Management ; degree is an added advantage
- Relevant professional qualification
- Purchases Management / Supply chain management
Skills
- Inventory management and control
- Common business practices relating to the purchase, pricing, terms, shipment, taxes, and payment for goods and services.
IT proficiency
- Strong analytical skills
- Good communication skills
- Good planning
- Good leadership skills
Relevant experience
- 2 years in a management role
- Specialised software
- Working knowledge of inventory management software and fleet management software
Competencies & Personal Attributes
- Ability to develop and train staff, build relationships and utilise their skills most appropriately
- Be disciplined and capable of ensuring policies are fairly and consistently applied
- Ability to adjust priorities and manage time wisely in a fast-paced environment
- Ability to communicate in a clear, concise, understandable manner
- Must have good interpersonal skills
- Good written and oral communication skills
- Ability to display a high degree of professionalism and integrity
- Strong motivational & leadership abilities
- A willingness to grow and learn
Frank Management Consult Limited,
Nyaku House.1st Floor, Hurlingham
info@frankmconsult.com, jobsfmc@yahoo.com
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