About our Organisation
CIMMYT is committed to improving livelihoods in developing countries. Through strong science and effective partnerships, we create, share, and use knowledge and agricultural technology to increase food security, improves the productivity and profitability of farming systems, and sustain natural resources in developing countries.
CIMMYT is an international non-profit research and training center with direct links to about 100 developing countries through offices in Asia, Africa, and Latin America. We participate in an extensive global network of people and organizations who share similar development goals, including the public and private sector, non-governmental and civil society organizations, relief and health agencies, farmers, and the development assistance community.
The Position
The incumbent will work under the supervision of the Senior Administrator: – Providing general administrative support to the CIMMYT Kenya office by ensuring smooth flow of activities by:
Administration and Asset Management
· Provide administrative support to staff of CIMMYT-Kenya
· Prepare routine correspondence and communication
· Maintain and update the CIMMYT Kenya Assets register by ensuring that all assets are insured, labeled correctly and changes to the assets location, conditions are reflected in the register
Procurement
· Carry out all International and local purchases for the CIMMYT Kenya office
· Take part in the preparation of ToR, evaluation of technical & financial proposals for selection of various service providers
· Prepare all procurement related documentation; requisitions, purchase orders, GRN
· Maintain a rational supplier database and ensure that procurement is carried out in compliance to programme needs, standards, policy and best practice
· Coordinate with suppliers and respective budget holders for payments, authorization of all purchases ensuring that supporting documentation is complete in all respects before submitting documents to finance
· Alert the relevant staff/field office about the receipt and dispatches and coordinate with them, as it may be necessary
· Implement standard procurement processes and systems
Protocol
· Liaise with the Ministry of Foreign Affairs, Kenya Revenue Authorities and other government authorities with regards to processing of re-entry permits, notification of arrival and departures, driving licenses, PIN certificates among others for expatriate staff.
· Process through the relevant government authorities Duty and VAT exemptions and claims on all imports, exports and purchases made
Workshops
· Assist in planning and executing of workshops and meetings during peak seasons
· Any other duties as assigned
Requirements
· A Bachelor’s degree from a recognized institution in Business, Management, Finance or equivalent
· Diploma in purchasing and supplies will be an added advantage
· At least 3 years practical hands on work experience in administration and procurement in an International NGO
· Computer literacy (Ms Office, internet)
· Possess the highest degree of ethics, integrity and professionalism that are sound for procurement activities
· Good organization skills and ability to work under pressure
Terms of offer
The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment. We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.
This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.
How to apply
Applications for the position must include:
· A cover letter illustrating your suitability for the position against the listed requirements and salary expectations
· A detailed curriculum vitae
· The names and addresses of three referees, including telephone, fax numbers and email addresses.
All correspondence should be addressed to the Human Resources Unit, World Agroforestry Centre (ICRAF), PO Box 30677, Nairobi, Kenya OR via email: icrafhru@cgiar.org and should indicate “Application for Administrator CIMMYT” on their application letters and email submissions.
Applications will be considered until 5th March 2011: Please note that only short-listed applicants meeting the above requirements will be contacted.
Only shortlisted applicants meeting the above requirements will be contacted.
We invite you to learn more about ICRAF and CIMMYT by accessing our web sites www.cimmyt.org andwww.worldagroforestry.orgYou can also visit www.kenyanvacancies.com for more jobs
