VN No: IOMKCO/VN/012/2024
Context
Under
the overall supervision of the Senior Resources Management Officer and the
direct supervision of the National Finance Officer, the incumbent will assist
in planning, leading, organizing and coordinating the activities of the Finance
Unit to include but not limited to the following areas: – supervision of
finance staff, verification and review of accounts payable and reconciliation
of accounts for IOM Kenya Country Office Projects.
Responsibilities:
In
particular, he/she will:
1.
Provide procedural guidance to
managers and staff; supervise, guide and train other finance support staff.
2.
Prepare budget, accounting,
financial statistical reports and other reports as required.
3.
Manage financial resources
through monitoring and controlling assets, reserves, funds, supplies, etc. in
accordance with IOM rules and regulations.
4. Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-Office in financial and administrative matters.
5.
Prepare annual budget submission
and revisions, including estimating and cost of staff as well as rental and
utilities, office equipment and supplies, printing and other contracts,
services or running expenses.
6.
Monitor compliance with
financial policies, procedures, rules and regulations.
7.
Consolidate data into financial
statements and assist in monitoring expenditures to ensure they remain with
authorized levels.
8.
Provide regular and ad-hoc
financial information to support informed financial decision-making.
9.
Monitoring and ensuring that
month end accounts closure procedures for IOM accounts IOM accounts are
regularly performed and reviewed by designated stakeholders.
10.
Manage and review the payroll
costs by executing validity checks on monthly payroll results.
11.
Ensure that disbursements are
made based on proper authorizations and supported by legitimate and sufficient
documentation.
12.
Prepare draft responses or
respond to audit queries and follow up on audit recommendations.
13.
Review the status and monitor
the proper maintenance of vendor accounts in the accounting system.
14.
Verify vendor claims for
accuracy and conformance with IOM finance policies and instructions.
15.
Perform other related duties as
may be assigned by the supervisor.
Qualifications:
Education
Bachelor’s
Degree in Finance, Accounting, Business Administration or other related field
with five (5) years of relevant professional experience
Or
Qualified
CPA (K) OR ACCA will be an added advantage.
Experience
- Knowledge of SAP Accounting principles
and audit/review procedures.
- Prior work experience with international
humanitarian organizations, non-governmental or government or government
institutions/organization in a multi-cultural setting is an advantage.
- Prior experience on financial monitoring
of European Union funded projects will be an added advantage.
Skills
- Proficient in Microsoft Office
applications e.g. Word, Excel, PowerPoint, E-mail, Outlook,
- Attention to detail, ability to organize
paperwork in a methodical way.
- Discreet, details and clients-oriented,
patient and willingness to learn new things,
- Ability to analyze and interpret source
information and data; capable of designing, reviewing and revising
business processes to achieve efficiency.
- Personal commitment, efficiency,
flexibility, drives for results, creative thinking, organized accurate.
- Ability to work effectively with people
at different levels within and outside the organization and with
colleagues from varied cultures and professional backgrounds.
- Ability to draft correspondence and
communicate effectively.
Languages
Fluency
in both and spoken English and Swahili is required.
Required Values
Inclusion & respect for
diversity
- Celebrates diversity in all its forms.
- Shows Respect and sensitivity towards
gender, culture, race and ethnicity, religion, sexual orientation,
political conviction and other differences.
- Encourages the inclusion of all team
members and stakeholders while demonstrating the ability to work
constructively with people from different backgrounds and orientations.
- Promotes the benefits of diversity;
values diverse points of view and demonstrates this in daily work and
decision making.
- Proactively addresses any prejudice,
biases and intolerance in the workplace.
- Actively contributes to creating and
maintaining a safe, harmonious, and respectful working environment free
from all forms of discrimination, harassment (including sexual harassment)
and abuse of authority.
Integrity & transparency
- Upholds and promotes the United Nations
Charter, IOM’s Standards of Conduct and Unified Staff Regulations and
Rules.
- Delivers on commitments; manages the
Organization’s resources honestly, reliably and sustainably.
- Embraces and encourages transparency,
balancing this with the need for discretion and confidentiality as
appropriate.
- Maintains impartiality and takes prompt
action in cases of unprofessional or unethical behavior.
- Does not abuse one’s position and acts
without consideration of personal gain. Is motivated by professional
rather than personal concerns.
- Respects the principle of independence
and neither seeks, nor accepts, instructions from Member States.
Professionalism
- Demonstrates professional competence,
mastery of subject matter and a willingness to improve knowledge and
skills.
- Seeks to raise professional standards in
oneself and others and others through daily work and activities.
- Is cognizant that taking certain courses
of action may threaten the reputation of the Organization.
- Shows self-control and persistence when
faced with difficult problems; remains calm in stressful situations.
- Is conscientious and efficient in meeting
commitments, observing deadlines and achieving results.
- Has a commitment to professional
development.
Courage
- Does the right thing, even in
particularly challenging and difficult situations.
- Shows resilience and respect in the face
of adversity.
- Is decisive and versatile when faced with
uncertainty and adapts quickly to change. Is prepared to take calculated
risks to achieve the objectives of the Organization.
- Willing to speak p to protect others when
misconduct or wrongdoing occurs.
- Is able to provide hones and constructive
feedback to peers, direct reports or a supervisor.
Empathy
- Is able to stand in another person’s
shoes and consider a situation from another perspective, even if one
doesn’t agree with it.
- Supports and relates to others; actively
seeks to emotionally understand what other people may be feeling.
- Is fully present when working with
others, actively listening and engaging.
- Encourages collaboration through a
willingness to consider multiple perspectives and opinions.
Required Competencies
Teamwork
- Establishes strong relationships with
colleagues and partners relates well to people at all levels.
- Is fully aware of the team purpose,
respects and understands individual and collective responsibilities.
- Willingly puts in extra effort without
being asked and adopts a “hands-on” approach whenever necessary to achieve
team objectives.
- Coordinates own work with that of the
team to meet agreed priorities and deadlines.
Delivering Results
- Produces quality results and provides
quality services to clients.
- Meets goals and timelines for delivery of
products or services.
- Manages time and resources efficiently,
monitoring progress and making adjustments as necessary.
- Shows understanding of own role and
responsibilities in relation to expected results.
Managing and Sharing Knowledge
- Keeps abreast of new developments in own
field of competence and creates opportunities for knowledge management
initiatives.
- Shares knowledge and learning willingly,
and proactively seeks to learn from the experiences of others.
- Puts new learning into practice and draws
on diverse sources of ideas and inspiration.
- Contributes to the identification of
improvements to work processes and assists in implementing them.
Accountability
- Accepts personal responsibility for
quality and timelines of work.
- Takes ownership of all responsibilities
within own role and honours commitments to others and to the organization.
- Operations in compliance with
organizational regulations and rules.
- Accepts and gives constructive criticism;
acknowledges and corrects mistakes and apply lessons learned for
improvement.
Communication
- Presents information using language and
sequence of ideas that is easy for recipients to understand.
- Adapts communication to the recipient’s
needs asks questions clarify and exhibits interest in having two-way
communication.
- Encourages others to
share their views, using active
listening to demonstrate openness and to build understanding
of different perspectives.
- Listens carefully and genuinely to the
views and positions of others; acts on received information.
Appointment
will be subject to certification that the candidate is medically fit for
appointment and verification of residency, visa and authorizations by the
concerned Government, where applicable.
How To Apply
Interested
candidates are invited to submit their application by sending a Motivation
Letter and the updated CV to the email hrnairobi@iom.int address
referring to this advertisement.
