As an Office Administrator, you will play a critical role in ensuring the smooth and efficient operation of the regional office. Your responsibilities include managing office supplies, coordinating meetings, handling correspondence, and providing administrative support to various unit offices as directed by the regional manager.
Key responsibilities
Welcome visitors, answer phone calls, and respond to
inquiries in a professional and courteous manner.
Maintain office calendars, schedule appointments, and
coordinate meetings for the regional office.
Manage office supplies, equipment, and inventory
levels, order supplies as needed, and ensure proper maintenance of office
facilities.
Handle incoming and outgoing mail, and deliveries,
sorting and distributing correspondence to appropriate recipients within the
region.
Assist in the preparation and distribution of forms,
presentations, and other documents as requested by the regional office.
Maintain electronic and paper filing systems, organize documents, and ensure accuracy and accessibility of records.
Assist the regional manager in coordinating office
events, including staff meetings, training sessions, and social gatherings,
assisting with logistics as needed.
Process registration of members ensuring accuracy,
approval, and timely payment.
Provide administrative support to unit managers as
may be directed by the regional manager from time to time.
Monitor and maintain office cleanliness,
organization, and appearance as needed.
Handle confidential and sensitive information with
discretion and confidentiality, following privacy regulations and company
policies.
Requirements and Qualifications
Diploma in business administration or related field
is preferred.
Proven experience as an office administrator, office
assistant, or administrative assistant role.
Strong organizational and time management skills,
with the ability to prioritize tasks and multitask effectively in a fast-paced
environment.
Excellent communication and interpersonal skills,
with the ability to interact professionally with employees, visitors, and
vendors.
Proficiency in Microsoft Office suite (Word, Excel,
PowerPoint, Outlook) and office equipment (e.g., printers, scanners, copiers).
Attention to detail and accuracy in performing
administrative tasks, maintaining records, and managing documentation.
Ability to work independently with minimal
supervision and as part of a team, demonstrating initiative, reliability, and
flexibility.
Knowledge of office management principles,
procedures, and best practices
Commitment to professionalism, integrity, and
confidentiality in handling sensitive information and interactions.
Required Skills
Office administration
Communication skills
Time management
Organization
Attention to detail
Microsoft Office proficiency
Interpersonal skills Problem-solving abilities
Adaptability
Confidentiality
How To Apply
If you believe you are the right candidate for this
position, please submit your online application to us via the email hr@kupakenya.com on or before 30TH
MAY 2024.