Responsibilities:
Budget:
- Assists in the preparation of supporting
documents (narrative and supporting tables) with respect to finalization
of cost estimates and budget proposals, in terms of staff and non-staff
requirements.
- Supports the Finance/Budget Officers(s)
in extracting information and generating expenditure reports from
computerized information system databases; assists in preliminary analyses
of the extracted information and the reports generated, and highlights areas
of concern for the attention of the Finance/Budget Officer(s).
- Assists in the development of resource
requirements for budget submissions and in the preparation of budget
performance submissions.
- Research/compiles data and other
information required by the Finance Budget Officer(s) in the review and
analysis of relevant proposals.
- Consolidates data and provides support to
Finance/Budget Officer(s) with respect to budget reviews of relevant
intergovernmental and expert bodies.
- Assists the Finance/Budget Officer(s) in
the preparation/finalization of budget performance reports, performing
preliminary analysis of variances between approved budgets and actual
expenditures.
- Prepares shopping cards and low value
purchase orders in the Supplier Relationship Management (SRM) Module of
Umoja and review them to ensure that funds are available, and the correct
account has been used.
- Assists in the financial backstopping of
trust funds, including monitoring the status of voluntary contributions,
generating expenditure reports from Umoja and monitoring reporting
requirements by donors.
- Assists the Finance/Budget Officer(s) in
the issuance of allotments and related staffing table authorizations.
- Verifies accuracy of input data, ensuring
consistency of data in previous allotments to new allotments issued.
Claims:
- Verifies and prepares payments to third
parties, commercial entities, and individuals, with respect to pay and
allowances, and letters of assist, claims.
Treasury:
- Reviews incoming payment instructions
regarding banking details and sources of funds.
- Notifies payees of status of payments.
- Assists staff members, Fund Management
Officers, and donors regarding queries on payment and deposit-related
issues.
- Files and archives documentation as
required. e) Creates receipts and deposits of all incoming funds.
General:
- Keeps up to date on
documents/reports/guidelines that have a bearing on matters related to
programme budgets, ensuring compliance with intergovernmental
recommendations and decisions as well as with United Nations policies and
procedures.
- Drafts routine correspondence with
respect to enquiries related to relevant financial and budget matters.
- Maintains and keeps up-to-date files. d)
Provides administrative support to the Head of the organizational unit
and/or Finance/Budget Officer(s), as required.
Data Analysis:
- Assists with the collection and analysis
of data as well as preparation of data presentations and reports for
information sharing, responding to queries, knowledge management, planning
and decision making.
- Assists with visualizations and updating
information material such as web pages or brochures.
- Performs any other duties as assigned.
Competencies
- Professionalism: Knowledge
of internal policies, processes, and procedures generally and those
related to programme / project administration, implementation, and
evaluation. Understanding of the functions, organizational structure,
partners, and clients of the work unit as well as of respective roles
within the unit. Ability to identify and resolve a range of
issues/problems, to gather information from standard sources and work well
with figures. Ability to apply judgment in the context of assignments
given, plan own work and manage conflicting priorities. The ability to
perform analysis, modeling and interpretation of data in support of
decision-making. Shows pride in work and in achievements; Demonstrates
professional competence and mastery of subject matter; Is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; Is motivated by professional rather than personal concerns; Shows
persistence when faced with difficult problems or challenges; Remains calm
in stressful situations. Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of women
and men in all aspects of work.
- Planning and organizing: Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments; adjusts
priorities as required; Allocates appropriate amount of time and resources
for completing work; Foresees risks and allows for contingencies when
planning; Monitors and adjusts plans and actions as necessary; Uses time
efficiently.
- Accountability: Takes
ownership of all responsibilities and honors commitments; Delivers outputs
for which one has responsibility within prescribed time, cost, and quality
standards; Operates in compliance with organizational regulations and
rules; Supports subordinates, provides oversight and takes responsibility
for delegated assignments; Takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
Qualifications:
Education
- High school diploma or equivalent is
required.
Job – Specific Qualification
- Supplemental courses/training in subjects
related to the work of the office such as finance, budget, accounting,
audit is required.
Work Experience
- A minimum of five (5) years of
progressively responsible experience in finance, budget, accounting,
audit, or related area is required. The minimum number of years of
relevant experience is reduced by two (2) years for candidates who possess
a first-level university degree. Working experience with Enterprise
Resource Planning (ERP) systems, specifically budget and finance modules,
is desirable. Working experience with International Public Sector
Accounting Standards (IPSAS) is desirable. One (1) year or more of
experience in data analytics or related area is desirable.
How To Apply