Job Title: Associate-Grants Accountant
Hiring Organization: Aga
Khan University (AKU)
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full
Time
Salary: KES
Date Posted: 04/18/2024
About Aga Khan University (AKU)The Aga Khan University is a
private, autonomous university that promotes human welfare through research,
teaching and community service initiatives. Based on the principles of quality,
access, impact and relevance, the University has campuses and programmes in
Kenya, Tanzania, Uganda, the United Kingdom, Afghanistan and Pakistan. Its
facilities include teaching hospitals, Faculties of Health Sciences with
Schools of Nursing and Midwifery and Medical Colleges, Institutes for Educational
Development, an Examination Board and an Institute for the Study of Muslim
Civilisations. The Graduate School of Media and Communications, the East
African Institute, the Institute for Human Development and the Kiswahili Centre
have been launched recently while several Graduate Professional Schools and
Faculties of Arts and Sciences are to be set up in Pakistan and East Africa.
Through its needs-blind admissions policy, the University imbues the most
promising leaders and thinkers of tomorrow with an ethic of service and the
skills to help communities solve their most pressing challenges. The Aga Khan
University is one of nine agencies in the Aga Khan Development Network.
Job Purpose/Summary
The Grants Officer/Accountant will be responsible for monitoring
the financial progress of research and programmatic grants by preparing grant
budgets and developing grant financial reports according to the guidelines of
the granting agency. The successful candidate will work closely with the Grants
Coordinator and the research team to ensure financial compliance during grant
implementation, as well as to support audits and financial accounting for
grants.
Key
Roles and Responsibilities
- Work closely
with the Grants Coordinator and program staff, to ensure transactions are
properly recorded and agree to the grant/contract agreement, while also
ensuring sub-recipients/subcontracts costs are correctly captured.
- Prepare of
internal grants reports to be shared with the Principal Investigators.
- Prepare donors
reports as per their specification and on timely and accurate basis.
- Review budgets
and reimbursement requests for appropriateness, and ensure sub-recipients
follow established administrative and financial policies, procedures, and
sound business practices.
- Exercise
judgement to ensure that all decisions relating to research grant
management are made in accordance with relevant rules, legislation, and
policies and to check that the university’s best interests are served by
the decisions.
- Build effective
communication strategies with a variety of stakeholders and colleagues to
ensure that information exchanges are timely, accurate and useful.
- Facilitate
Internal and external grant financial audit.
- Review
requisitions raised by the different departments to ensure spending is
within the approved budgets.
- Ensure
requisitions are done in a timely manner and charged correctly.
- Pass Journal
Entries in Ledger related to grants.
- Review Trial
Balance of Grants and prepare reports accordingly.
- Maintain
efficient electronic and paper filing systems for financial records and
submit required documents to relevant donors.
Relevant
Experience and Qualifications
- Undergraduate
degree in Business Administration /Accounting or Finance
- CPA-K/ ACCA
qualifications
- 2-3 years of
professional experience in finance and accounting.
- Prior experience
in a granting agency will be an added advantage.
How To
Apply
Candidates meeting the above requirements are invited to send
their application letter, curriculum vitae, names of three referees and copies
of certificates to the HR Business Partner – Academic, Aga Khan University,
Nairobi; hr.universityke@aku.edu
to reach us not later than May 2, 2024.
Please quote the position title
on the email subject.
