Job Title: Administration Officer
Hiring Organization: African
Institute for Health and Development
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 04/16/2024
The
African Institute for Health and Development (AIHD) is a non‐profit, Non‐Governmental Organization (NGO) established in June 2004 in
Nairobi, Kenya by a group of accomplished African researchers and academicians.
The Institute mainly focuses on implementing evidence-based programmes and
conducting research, training and advocacy on health and development issues
that are contextually relevant to Kenya and the African continent. While
implementing its programmes, AIHD works in partnership with the National and
County Governments in Kenya, and in collaboration with local, national,
regional, and international partners. The Institute is involved in policy
formulation on key development issues such as poverty alleviation, gender
mainstreaming, health promotion, Non- Communicable Diseases (NCDs), Neglected
Tropical Diseases (NTDs), social protection, among others.
Over the years, the AIHD has acquired experience and expertise to improve
well-being of individuals, communities, the nation, and region at large. To
this end, the Institute has implemented programmes in several African countries
including but not limited to, Kenya, Ghana, Uganda, Ethiopia, Tanzania, and
Zambia.
Job summary:
The AIHD
is seeking to recruit an Administration/HR Officer to support the
Administration/Human Resources Department. The administration/HR Officer will
support the day-to-day activities of our Human Resources Department. The
HR& Admin Officer will act as the point of contact for
all employees, providing administrative support and manage queries. S/he will
process employee data,
update company policies, and assist in the hiring process. Ultimately, s/he
should be able to ensure our
administrative activities run smoothly on a daily and long-term basis.
Responsibilities
- Receiving
and processing communication, including emails and telephone calls on
behalf of the Institute.
- Ensure
functionality of necessary office equipment and requisitioning new
equipment and supplies as needed.
- Maintaining
physical and digital personnel records like employment contracts.
- Update
internal databases with new hire information.
- Gather
payroll data like bank accounts and working days for temporary staff,
interns, and consultants.
- Manage
leave days and sick off using the recommended HR systems.
- Schedule
job interviews and contact candidates as needed.
- Prepare
reports and presentations on HR-related metrics like total number of hires
by department.
- Creating
reports and memos as needed by the management and program team.
- Undertaking
all logistical travel plans for project teams.
- Making
hotel reservations, airport transfers, security clearances; informing all
relevant parties and project team travel plans in accordance with standard
operating procedures.
- Performing
any other assigned duties related to project implementation and
administrative tasks as needed.
Qualifications
- Must
be a Holder of a Diploma or higher in Administration/Human Resource or
related field from
- a
recognized institution.
- Work
experience as an HR& Admin Officer, HR Administrative Assistant, or
similar role.
- Familiarity
with Human Resources Information Systems (HRIS).
- Basic
knowledge of labor legislation.
- High
attention to detail and strong organizational skills, planning, and
time-management skills.
- Ability
to manage multiple tasks against tight deadlines.
- Must
be proficient in use of Microsoft Office suite of products, with advanced
skills in Excel.
- Requires
excellent communication skills, both written and oral.
- Must
demonstrate ability to successfully establish effective interpersonal
relationships with a
- variety
of management and staff and work independently toward project
deliverables.
- Experience
in liaising with government agencies and or donors is an asset.
- The
ability to keep sensitive information confidential.
How to
Apply:
Interested
and qualified candidates are invited to submit their application letter and a
detailed curriculum vitae with addresses of three referees via email to info@aihdint.org and a
copy to dkinagu@aihdint.org not
later than 22nd April, 2024 by 1700hrs. Only shortlisted candidates will be contacted