Compliance Coordinator
Main Duties and
Responsibilities
To
ensure that there is sound financial systems, controls by:
- Testing internal controls,
targeting particular high-risk areas (e.g. payment, cash voucher and
procurement processes), documenting any weaknesses and making
recommendations to address these weaknesses.
- Liaising with relevant staff to
proactively ensure issues identified during the transaction testing are
rectified. The Compliance Coordinator will be responsible for following up
with relevant management on changes implemented to address issues
identified
- Communicating and educating staff
on compliance requirements and necessary practices for compliance to
Concern and donors’ policies and requirements.
- Act as audit coordinator for
donor audits which requires attendance at opening/closing audit meetings,
coordinating staff members, reviewing the completeness of selected
documents prior to submitting to auditors and responding to donor audit
reports
- Maintaining a log of actions
required from various audits/reviews and working closely with
departments/partners to ensure that any issues identified are properly
understood, improvement commitments are made and that their implementation
is monitored.
- Attend Project Management
Meetings held at the various stages of a project/grant (Opening, Interim
and Closing) to ensure relevant compliance issues are discussed and
understood.
- Support Grant Owners with their
review of new donor agreements to ensure the main compliance requirements
are identified.
- Periodically review grant files
maintained on Concern’s Grant Management System (and in hard copy as
required) to ensure that all relevant documents are filed and easily
accessible.
- Liaise with other INGOs and
networks and other relevant stakeholders for effective coordination and
implementation of compliance issues.
- Occasionally attend key
activities (e.g. tendering, large recruitments) as an observer.
Support
partners in their donor compliance obligations (Local Partner Development &
Support) by;
- Review partner assessment reports
to identify capacity gaps and liaise with relevant staff to develop and
execute an action plan in a timely manner.
- Visiting partners’ offices to
conduct compliance testing and organize donor compliance training for
Concern partners to address compliance gaps identified during testing.
- Making recommendations to the
Country Management Team on compliance issues of Concern’s partners, with
special focus on the key areas that require management attention for
immediate improvement (findings rated as high risk).
Other Duties
- In conjunction with the respective
CMT, considering what other training should be scheduled for staff and
implementing partner staff. Liaising with Concern HQ to support these
training needs. When requested by the senior management, assist in
preliminary investigations of alleged frauds, mismanagement, loss of
assets or any other investigation to a maximum of two fraud investigations
per year.
- Undertake any other appropriate
tasks that may be requested from time to time by your line manager.
- Participate and occasionally
present on key compliance areas identified in the Global Concern
Compliance Network held every two months.
Person Specification
Minimum Education,
Qualifications & Experience Required:
- Qualified Accountants (ACCA/CPA
or equivalent)
- A degree in Commerce, Finance,
Accounting or related field
- At least ten (10) years’
experience working in a finance/accounting/audit role.
- At least three (3) years internal
or donor auditing experience.
- Knowledge of donors financial
policies and procedures.
- INGO work experience would be
advantageous, preferably in a finance or compliance position, with
particular experience of institutional donors such as Irish Aid, EU, ECHO,
FCDO, USAID
- Experience in developing and
delivering training workshops and materials.
- Prior working experience in
Somalia and context knowledge would be an advantage.
- Good communication and
coordination skills; Fluent in spoken and written English
- Advance knowledge and experience
of using Excel is MUST
Desirables & Special
Skills:
- Ability to instruct and enforce
adherence to rules and regulations
- Ability to organize and
prioritize workload
- Good team player and capable of
working with multicultural team.
- Ability to cope with stress; work
under pressure often to strict deadlines.
- Facilitation and interpersonal
skills.
- Alertness and vigilance to
potential breaches in compliance
How to Apply
Interested candidates, who meet the above requirements,
should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with
the subject of the email on or before Wednesday
10th May 2023 “. Only
short-listed candidates will be contacted for interview.