Job Title: MANAGER, FINANCE
Purpose of the job
This position is
responsible for the preparation & review of budgets and processing of
payments. The incumbent will also be responsible for timely and accurate
preparation of quality management reports.
Duties and
Responsibilities
- Provide
information for budget justification at the National Treasury, National
Assembly and other stakeholders;
- Carry
out periodic budget review for the purpose of reallocation and preparation
of supplementary budget;
- Review
vouchers and supporting documents from vendors to verify accuracy for
payments;
- Reconcile
payment vouchers and transactions processed through internet banking;
- Update
and maintain the weekly vote book status report for the Office;
- Lead
annual budgets and forecast processes by coordinating inputs from across
the office;
- Review
and process approved imprest requests presented by user departments;
- Prepare
monthly management reports;
- Prepare
regular cash flow analysis for the Office;
- Monitor
the individual staff performance in line with quality standards and
timelines to ensure achievement of Directorate objectives;
- Ensure
adherence to the code of conduct by the staff to maintain quality
standards and integrity during their work;
- Coach
and mentor staff members within the Directorate to enhance work
performance as set out in the appraisal schemes.
Qualifications
- Bachelor’s
degree in Business Administration, Commerce, Accounting, Finance,
Economics or its equivalent qualification from a recognized university;
- Part
II of the Certified Public Accountants (CPA-K) qualification or its
recognized and equivalent qualification;
- Master’s
degree in any of the following: Commerce, Accounting, Business
Administration, Finance, Strategic Management or equivalent qualification
from a recognized institution will be an added advantage;
- Senior
Management Course or its equivalent qualification from a recognized
institution will be an added advantage;
- Registered
member of the Institute of Certified Public Accountants of Kenya (ICPAK)
or any other relevant professional body of good standing;
- At
least 9 years of practical experience in Finance management preferably in
a public organization, three (3) of which must have been at the level of a
Finance Officer or its equivalent and comparable position.
Core Competencies
- Budget
Management – Knowledge
of the analysis, organization and oversight of costs and expenditures by
adhering to strict internal protocols on expenditures to ensure a well-
managed budget that allows for continued smooth operations and growth
within the Office. Mobilizing and lobbing of resources for funds and
review of the process.
- Expenditure – Knowledge of the
management, disbursement and consumption of funds and guarding against
unnecessary expenditure for the organization. Ensuring that the
appropriate laws, regulations and guidelines are followed.
- Financial
Reporting –
Knowledge of the process of producing statements that disclose the
Office’s financial status to the DAG/AG, relevant stakeholders and the
government.
- Public
Sector Financial Procedures and Policies – Knowledge of relevant
constitutional, statutory and administrative requirements, ensuring
financial efficiency and effectiveness, good practice and high standards
for the Office.
- Financial
Management Systems –
Knowledge of the methodology and software that the office uses to oversee
and govern its income, expenses, and assets with the objective of service
delivery and ensuring sustainability.
- Conflict
Management –
Deal with disputes in a rational, balanced and effective way through
effective communication, problem resolving abilities and good negotiating,
conciliation and mediation skills to restore the focus of the teams within
the Office.
- Build
Stakeholder Partnerships –
Develop collaborative networks and relationships. Understand client and
stakeholder behaviour and attitudes. Collaborate with stakeholders who
share a similar sense of purpose and similar values to make a difference
in the Office environment. Collaborate with stakeholders to create win-win
situations.
- Strategic
Communication –
Communicate openly and transparently to create a culture of caring and
belonging that engenders staff and stakeholder engagement. Strive to
reduce ambiguity and to simplify conversations, presentations and written
communication. Simplify the complex and clarify it for others so they can
achieve desired results.
- Professional
Ethics in the Public Sector –
Demonstrate an in-depth understanding of the role of professional ethics
and values in organizational governance in the public sector,
demonstrating this, by supporting the integration of ethical principles
into all aspects of public sector financial and operational management.
Grade: OAG 5
No Sought: 1
Advert Ref03/04/2023
Recruitment: April 2023 Recruitment
How to Apply
Closing Date: 5th May 2023