Job Title: Finance and Operations Manager
Industry: Real
Estate
Location: Nairobi
Reports
to: Managing Director
Gross
Salary: Kshs 150k – 180k
Our
client is a premium Real estate company looking to hire a Finance and
Operations Manager who will be responsible for ensuring that financial
management policies and practices of the company are optimal for the business
goals as well as implementing operational policies and practices that support
the delivery of exceptional client services and the strategic objectives of the
company.
Key
Responsibilities
Operations
Co-ordination
· Review
key business processes and work-flows and recommend areas for improvement
· Oversee
prompt and helpful responses to client queries.
· Oversee development and maintenance of a query or issue tracker, to monitor the progress of query/issue resolution and client confirmation on the same where possible.
· Chair
bi-weekly management meetings with the heads of Maintenance, Projects,
Compliance and Records, and HR and Administration to discuss any
interdepartmental challenges and circle back on related recommendations and
actions.
· Co-chair
quarterly property staff meetings and follow up on issues arising for action
· Review
weekly sales and marketing reports and meet monthly with the Sales and
Marketing team to discuss their performance and related matters for action.
· Co-ordinate
the preparation of routine/regular client reports and scheduling of regular
client review meetings in collaboration with the Managing Director and HR and
Administration Manager.
· Attend
regular client meetings and present or oversee the presentation of the
financial report.
· Meet
weekly with the Managing Director to discuss company operations and areas for
improvement.
· Represent
the MD on client and internal engagements as required.
· Promptly
escalate key issues arising to the Managing Director.
Financial
Management
· Ensure
company financial strategy, policies and procedures are optimal to support
business goals, including enhanced revenue generation and profitability, and
are fully compliant with GoK regulations and accounting best practice.
· Ensure
client property and facility management accounts are managed prudently and
records maintained accurately with all related back-up documents, and
statements sent to all clients weekly, monthly or quarterly (as agreed with the
client).
· Ensure
RPL accounts are managed prudently and records maintained accurately with all
related back- up documents and quarterly reports prepared by the 15th of the
month after the quarter
· Ensure
cashflows and payroll are sent to MD for review by the 25th of each month and
payroll processed by the 28th of each month.
· Ensure
all statutory requirements and returns are done on time for RPL and client
accounts, where we are mandated to do so i.e. audits, VAT, Income Tax, WHT,
PAYE, NHIF, NSSF, rates, rent, license, insurance payments.
· Ensure
client and RPL annual audits are completed on time each year.
· Ensure
complete and orderly filing of RPL and Client accounts hard copy and electronic
documents.
· Ensure
regular bank reconciliation for RPL and Client accounts.
· Pro-actively
engage clients on service charge collections and target at least 80% of
collectible invoiced amounts each period and escalating efficiently to sanctions
and legal action where required.
· Forward
rent arrears accounts agreed for follow-up by the Compliance and Records
manager by the 10th of each month.
· Mentor
and supervise the accounts staff including developing and reviewing their
annual targets and work plans, and overseeing their interaction with clients
including presentation of accounts at review meetings.
· Participate
in the review of potential property management software for the company and
implementation once approved for roll-out.
Key
Qualifications and Skills
· Bachelor’s
Degree in Business Administration, Commerce, Finance, or a related field.
· CPA
(K).
· At
least Five (5) years of working experience in a similar position.
· In-depth
knowledge of the relevant Kenya laws on financial management and regulations
related to business administration.
· Excellent
leadership skills.
· Excellent
communication and presentation skills
· Excellent
organization and administrative skills
· A
strong team player.
· Ability
to perform with minimal supervision.
· Ability
to adopt a flexible approach to meet the needs of the business.
· High
integrity, Articulate and self-confident.
· Professional
and highly motivated.
· Ability
to manage assigned responsibilities proactively and efficiently.
· Adaptable
and able to work in an environment of fluctuating workloads.
· Must
display a high degree of emotional maturity.
N.B: Female
candidates are encouraged to apply.
How to
Apply
If
you are up to the challenge and possess the necessary qualification and
experience; please send your CV only quoting the job title on the email subject
(Finance and Operations Manager – Real Estate) to jobs@corporatestaffing.co.ke
before 15th Jan 2023.