International Committee of the Red Cross (ICRC)
Job
Opportunity: Information
Management Coordinator
The
International Committee of the Red Cross (ICRC) is an impartial, neutral and
independent organisation with the exclusively humanitarian mission to protect
the lives and dignity of victims of war and other forms of violence and provide
them with assistance.
It
also endeavours to prevent suffering by promoting and strengthening
International Humanitarian Law and universal humanitarian principles.
The
ICRC’s Regional Delegation in Nairobi is a hub that coordinates the
institution’s humanitarian activities in Kenya, Tanzania and Djibouti and hosts
the organizations’ regional logistics, technical and training support units
serving the Horn and Great Lakes Region.
OVERALL
RESPONSIBILITY
The
Information Management Coordinator (IMCo) is responsible for and coordinates
information management (IM) at a delegation level/department level.
The incumbent ensures that the covered delegation(s)/department(s) manage its/their information efficiently (with the right organization, processes and tools) and in line with related institutional guidelines and practices.
The
position holder works closely with the IM Head of region (field) or the IM unit
at Head Quarter to ensure that all information management-related issues are
addressed, and questions answered.
TASKS
AND RESPONSIBILITIES
· Ensures
coherence in information management practices in the delegation(s) and subsites
s/he is responsible for; conducts regular visits to those sites;
· Draws
up action plans to be discussed/validated with the management of those
delegations; ensures the follow-up of these action plans and supports the
(executive) assistant & IM Officer to implement them;
· Implements,
promotes and monitors IM guidelines, projects and tools and more broadly AIM
division activities in order to achieve better IM consistency;
· Is the
reference person for all information management-related questions, ensures a
consistent approach and that consolidated answers are given on all IM related
subjects;
· Based
on analysis of needs and processes, proposes and implements solutions to
improve the management of the information life cycle;
· Actively
seeks and develops internal collaboration and synergies with other departments
– particularly with staff in charge of data management – to “raise flags” and
ensures that IM guidelines rules are applied;
· Ensures
compliance with information and data security (including Data Protection Office
(DPO) recommendations) and other institutionally approved rules;
· Systematically
organizes or supervises information or training sessions for staff on IM
subjects in coordination with the (executive) assistant & IM officer;
· Contributes
to the global regional thinking and orientations regarding AIM and IM
strategies;
· Evaluates
and ensures that IM competencies are in place and that the setup is adapted to
needs (including IM relays);
· Together
with the (executive) assistant & IM Officer, organizes and facilitates IM
national seminars/workshops;
· Acts as
a technical supervisor of the (executive) assistants & IM officers:
participates in their recruitment; advises, supports and provides/arranges
training and coaching to build and develop their skills on all IM-related
aspects;
· Advises
on physical filing and semi-current archives as per the institution guidelines;
· Ensures
compliance of access management and permissions with the access policy;
· Ensures
compliance with the security of information policy;
· Acts as
a blue-line manager for (executive) assistants and IM officers of the
delegations covered;
· Assess
the functional competencies of the (executive) assistants & IM officer and
proposes a development plan together with the line manager and the talent
manager.
MINIMUM
REQUIREMENTS AND COMPETENCIES
· Minimum
University Degree in information management or other relevant certification;
· Minimum
10 -12 years confirmed practical IM experience, including (as Executive
Assistant & IM Officer or Manager) in an international working environment
or with an international organization;
· Certified
Information Professional (CIP) from Association for Information and Image
Management (AIIM);
· Proven
experience in leading a team and in change management;
· Knowledge
of main IM systems and excellent command of Microsoft Office Applications
(Word, Excel, PowerPoint, Outlook) and digital tools (MS Sharepoint, Jive
Communities);
· Information
Security management and records management Advisory, coaching and mentoring;
· Excellent
spoken and written communication skills in English (knowledge of French, is an
asset).
APPLICATION
Interested
candidates should fill up a form by clicking the link below on or before 06th
January 2023 at 4:30 pm then submit their CV, motivation letter, including
references details, supporting documents (Certificates, Diplomas, Degree etc)
and current and expected remuneration to ICRC Nairobi Delegation, HR Department
via the email address provided below:
– Application Link
– Email: nai_hrrec_services@icrc.org
The
reference Information Management Coordinator must be stated in the application
to be valid. If you do not fill out the required information as per the link
provided or clearly state the position for which you are applying and attach
the required certificates & other supporting documents, your application
may not be considered.
Only
shortlisted candidates will be contacted.
Applicants
must have the permanent right to work in Kenya.
ICRC
does not charge a fee at any stage of the recruitment process. All applications
are free for all candidates and no one should require any payment or
compensation during the recruitment process. May the candidate be asked for any
fee, he/she must report to ICRC HR Department through the recruitment contact.
ICRC
is committed to diversity and welcomes applications from qualified candidates
regardless of disability, gender identity, marital or civil partnership status,
race, colour or ethnic and national origins, religion or belief, or sexual
orientation.
In
processing your personal data for recruitment purposes, we follow the
information notice as explained HERE.