An Exciting Career Opportunity: Operations Manager
Interior Perspective Ltd under the brand name Interior
Perspective Studio is an architectural and design studio in Nairobi, Kenya that
provides end to end services from design, planning, implementation, furnishing
and decorating of residential, commercial, retail and hospitality spaces.
The company is driven by a deep passion to articulate client’s
unique stories with intuitive and timeless places.
It seeks to fill the position of an Operations
Manager.
Job Purpose: The position entails
overseeing the company’s projects’ financial operations and reporting systems,
as well as conducting administrative tasks.
It involves having an overview of the running of the company with a bias to the management of the company’s financial resources regarding the company assets (store management) and project finances.
The flow of money from the client to the end product- how
quickly, efficiently, and effectively it flows- affects the financial health of
the company.
Duties and
Responsibilities
Project Administration
· Assisting in
establishing client requirements.
· Preparing bills of
quantities by means of coordinating with all related parties (design and
procurement), assist in costing, pricing, and analysis of direct and indirect
cost for the BOQ items.
· Scrutinize, review of
tender drawings/documents for discrepancies, additional BOQ items/scope and
incorporating within the tender offer, liaise with consultant regarding
ambiguities contract work scope and seek clarifications there to.
· Visit Site as and when
required to take measurements, monitor progress and project cashflows and
assess materials delivered.
· Analyze and compare
quotations received at bid stage.
· Analyze and recommend
subcontract payments based on actual progress and valuing completed work and
issuing payments requests.
· Check and review the
site requisitions and compare them with the approved Bill of Quantity (BoQ).
· Generating Cash Flow
Projection for projects according to the BoQ and monitoring expenditure on the
same.
· Heading and coordinating
procurement.
· Submit and negotiate
contract variations, additional works, snags, and maintenance orders.
· Oversee the procurement
process of materials, machinery, and equipment.
· Understand and assess
the implications of health and safety regulations.
· Dealing with contractual
and legal matters.
General Administrative
· Develop and execute
administrative policies and procedures.
· Office Administration:
Performs day-to-day general office duties ensuring that the office is well
organized, and everything is in order.
· Asset management:
overall in-charge of company store and assets, asset tagging and tracking.
· Respond to customer
queries and issues in a timely manner (collaborative).
· Process incoming mail
and emails draft and edit correspondence when required and maintain the
records.
· Designing general
correspondences, memos, minutes, reports. Proofreads documents for spelling,
grammar, and layout, making appropriate changes.
· Develop and maintain an
updated filing system for record keeping and management.
· Work closely with
Director in preparation, monitoring and executing of business plans and
strategies (long term).
· To assist with
organization of meetings, trainings and other events and represent the Director
if requested to, taking the notes/minutes for documentation (long term).
HR Support
(Collaborative role with a HR Consultant and Director)
· Policy Administration:
Supporting the implementation of already existing HR policies.
· Record Collection for
new employees for filing.
· Employee and Labor
Relations:
·
Contract management: Interpreting contracts
·
Helping to negotiate bargaining agreements.
·
Resolving grievances
·
Leave management.
·
Monitoring NCA membership for all site employees and the
Company.
· Any other duties as may
be assigned by your supervisor.
Qualification and
Experience
· Diploma/Degree in
Quantity Surveying /Finance with experience in the construction industry.
· Possess good leadership
ability, as well as ability to work as part of a team.
· ArchiCAD/AutoCAD
quantity take-off experience.
· Experience with MS
Office (Power point, Excel, Word).
· Multi-tasking,
self-motivated, energetic team player with a flexible and adaptable approach to
work;
· Work well under
pressure.
· Good command of written
and spoken English.
· Strong organizational,
problem solving and analytical skills.
· Strong interpersonal,
managerial and presentation skills.
· Humble and pro-active.
· At least 2years on the
job experience in a similar role.
Key Skills and
Competencies
· A highly proactive
candidate always anticipates what’s ahead, considering all possible risks and
mitigating them as far in advance as possible.
· Negotiator: follow up on
payments as per contracts and project progress.
· Leader: a professional
able to challenge, not afraid to lead, decisive with a set of guidelines.
· Integrity: ability to
handle project finances in an honest, frugal manner.
· Highly organized.
Interior Perspective Studio is offering a salary range of Kshs
1,020,000 – Kshs 1,200,000 per annum for this position. Other accompanied
benefits include commissions and bonuses.
Interested applicants should submit a cover letter and
curriculum vitae to info@interiorperspective.co.ke by Friday, December 9th,
2022.
Due to the expected volume of applications, Interior Perspective
Studio will only enter into further correspondence with short-listed
candidates.