SENIOR ADMINISTRATIVE ASSISTANT: KeMU/ADM/ARA/4/9/2022
Reporting to the Assistant Registrar (Administration) the person
will be responsible for the establishing new records management systems.
developing, maintaining, verifying and evaluating existing systems and smooth
running of administrative registry.
Duties & Responsibilities
- Setting up and maintaining office filing system in
accordance with the KeMU Filing System
- Opening of new subject files as required and
disposal of old ones in accordance with the established retention
schedule.
- Maintenance of archives, making sure files are
properly stored and accessible, and safe keeping of documents.
- Provision of photocopies of material from the
confidential registry files, as requested by staff. Assistance in the
collection of reference and background material from registry files.
- Establishment and maintenance of records system of
file movements within the office; maintenance of the office circulation
and reading files.
- Preparation of correspondence and reports related to
registry activities.
- Participation in the creation and maintenance of an
electronic registry/archive system in close cooperation with the ICT
staff.
- Receipt, registration, coding and forwarding of
incoming mails, letters and other correspondence to proper
department/unit/officer.
- Registration and dispatch of outgoing communications,
including pouch, and follow-up distribution.
- Any other related duties assigned from time to time
by your supervisor
Requirements
- A Diploma in Information Science/ Records and
Archives Management or equivalent from a recognized university with not
less than 1 years’ work experience in a similar administrative position.
- Evidence of proficiency in the use of information
management systems.
- Ability to review data, identify and adjust
discrepancies
- Adequate knowledge in data mining and Analysis
- Proficiency in ICT skills
- Good communication and interpersonal skills
- Attention to details, high level of integrity and
confidentiality
How to apply
Interested candidates should send three (3) copies of their
application, accompanied by detailed Curriculum Vitae (CV), copies of academic
and professional certificates, National ID card or passport, and any other
relevant testimonials.
- An electronic copy in PDF format to the Vice
Chancellor through email address applications@kemu.ac.ke
- Three hard copies marked as per the position should
be sent to:
The Vice Chancellor
Kenya Methodist University
P.O. Box 267 – 60200
MERU, KENYA
To be received on or before 13t h October 2022.
Only shortlisted candidates will be contacted.
Shortlisted candidates will be required to
bring the following:
- Tax Compliance Certificate from Kenya Revenue
Authority.
- Higher Education Loans Board.
- Ethics and Anti-Corruption Commission.
- Credit Reference Bureau.
- Certificate of Good Conduct from Criminal
Investigation Department.
- Letters of recommendation (in sealed envelopes) from
at least three persons familiar with the applicant’s professional
experience and general character one of whom must be the pastor of their
local church.
All the positions above require individuals who are of high
ethical standards, integrity, and professionalism.
KeMU is an Equal Opportunity Employer.