Executive Assistant
The role can be remote
or based in one of our hubs (Nairobi, Kathmandu, Dakar, or Kampala), and will
support our CXOs spread across US, Kenya and India.
Key Responsibilities
Scheduling & Calendar Management (30%):
- Provide proactive calendar management for the CEO
and Chief of Staff. This includes scheduling meetings, maintaining
calendar hygiene, preparing weekly schedules, forecasting conflicts and
working quickly to resolve them.
- Manage schedules for other CXOs as needed.
Meeting Planning & Execution (25%):
- Drive meeting preparation & follow-up for
leadership & org-wide meetings owned by the office of the CEO,
including sharing of agendas, meeting notes, action items, recordings,
slide decks, and other relevant materials
- Provide technology support during meetings owned
by CXOs
- Collaborate & coordinate with all functional
teams to plan, execute & create a positive virtual experience for
recurring org-wide touchpoints (All Hands, Town Halls, & Brown
Bags).
- Partner with POPs to plan & support people
engagement events as needed.
Project Management & Coordination for Org-wide initiatives
(20%)
- Coordinate the org-wide annual goals (OGSM) reporting
process each quarter across all teams to facilitate timely and
high-quality strategy reviews.
- Coordinate organizational planning, preparation,
and administration for key milestones in our annual operating
cadence
Travel Coordination (10%):
- Plan, coordinate, & arrange travel for the
Strategy Team and Board of Directors. This includes travel & logistics
support for in-person meetings and conferences (international &
domestic) attended by CXOs & Directors.
- Support CXOs & Directors in travel and meetup
planning for functional teams, including logistics support as
needed.
Org-wide Communications Support (10%):
- Support the Chief of Staff & CEO to gather
relevant data across the org, conduct analysis, & create presentations
& reports for diverse audiences (the leadership team, Board of
Directors, and the full team).
- Draft org-wide communications as needed for the
Chief of Staff or CEO.
Skills Knowledge and Expertise
- Prior experience preferred in supporting C-level
executives or senior management in a similar capacity
- Exceptional planning, organization, and time
management skills
- Exceptional writing & verbal communication
skills
- Strong presentation and meeting facilitation
skills
- A natural relationship builder and people person
who can create positive virtual and in-person experiences for those you
interact with
- Detail-obsessed
- Ability to multitask, prioritize, and move several
projects forward in parallel
- Fast learner
- A collaborative team player who can work
independently and collaboratively with teammates across the org
- Comfort with tight deadlines in a fast-paced and
dynamic environment
- Ability to consistently follow through on tasks
and projects
- Highly skilled at following up with others
proactively and assertively, yet with utmost patience, kindness and
empathy
- High-energy and efficient
- Possess a can-do attitude
- Flexible to changing needs/priorities
- Perform well under pressure
- Strong judgement, integrity and discretion when
handling sensitive and confidential information
- Demonstrates initiative, creativity, solidarity,
humanity and openness in line with our org values
Why Medic?
Purpose & Impact
- Ability to create and see real impact in your work
- Freedom to take initiative and innovate, bonus of
an agile, small team
- Work for a globally awarded social enterprise
recognized for developing a solution that can create global systems change
in the health sector
The
Team
- Work with a value and mission driven team that is
consistently described as warm, incredibly kind and supportive
- Exposure to a diverse team: over 15 different
nationalities
- Opportunities for global travel: all team meet-up
+ functional team meet-up + field visits
Work/Life
& Growth
- Generous leave time: vacation,
maternity/paternity, bereavement, & sick days
- Professional development funds & opportunities
+ 5 days off for prof dev
- Home Office Set up Stipend.
- Flexible, remote schedules
How to Apply
Application Deadline:
June 30, 2022
