Position title: Financial Accountant – (Accounts Payable)
Reports to: Head of Accounting
Supervises: N/A
Career Level: Professional Level 1
Location: Nairobi, Kenya
Major function:
To analyze financial information and prepare financial reports; to determine or maintain record of assets, liabilities, profit and loss, tax liability, or other financial activities within the organization.
Responsibilities
Management of accounts
payables
- Review all invoices &
ensure that all necessary support documentations are provided prior to
posting in the accounting ledger
- Make payments to suppliers
through the organization’s banking platform in accordance with WW-Kenya
finance policy
- Carry out supplier
reconciliation on a monthly basis and resolve any disputes within the
shortest time possible
Management of Staff
advances
- Prepares and verifies travel
documentation and payments of staff advance and other allowances related
to project activities
- Reviews staff surrenders for
accuracy & completeness before posting into the organization’s
accounting software
- Carry out monthly staff account
reconciliation & issue staff account statements on a monthly basis
Asset Management
- Carry out monthly deprecation
run
- Update Fixed Asset Register
- Carry out reconciliation of FAR
and the General ledger
- Process monthly amortization of
prepayment accounts
Treasury management
- Prepares bank reconciliations
for HQ accounts
- Ensures that the bank accounts
have adequate cash balances by preparing monthly cash forecasts.
- Bank liaison-the accountant
will be responsible for communication between the bank and the
organization for certain activities such as; opening & closing of
accounts, updating of bank signatories and setting up users to online
platforms …. etc.
- Sending daily forex rates to
staff and updating the same in SAP
- Verify all petty cash vouchers
for accuracy & completeness
- Post petty cash expenses in the
accounting ledger
- Prepare a monthly
reconciliation of the petty cash
Payroll Management
- Process payroll payments upon
receipt from P&C team
- Post payroll expenses in SAP on
a monthly basis
- Processes statutory payment
based on instructions and ensures all necessary approvals are sought and
statutory deductions submitted on time including online I Tax filing.
Filing & Archiving
- Ensure that all payment
vouchers, bank reconciliation statements, communications/ letters to
Banks, NGO board and other regulatory authorities are archived as per
organization’s filing system.
Qualifications
- Bachelor degree in Business
Administration or Business Commerce with specialization in accounting or
finance.
- Professional qualification in
CPA III and/or ACCA part 2.
- 3 years of experience in
projects finance and accounting & reporting;
- Experienced in financial
budgeting and strategy; business evaluation and advice, risk management
and corporate governance, managed statutory requirements¸ financial
accounting and reporting;
Key Skills/ Competencies
- Strong financial management and
corporate risks management skills;
- Interpersonal skills and the
ability to communicate effectively at all levels;
- Demonstrated initiative and the
ability to work effectively within resource and time constraints;
- Capacity Building &
Training skills
Working Relationships
Internal: Interacts with Heads of
functions and all WWF -Kenya staff.
External: Interacts with WWF INT
Staff, WWF Network, Service Providers and suppliers, Regulatory Bodies and
Other Conservation Agencies.
This job description
covers the main tasks. Other tasks may be assigned as necessary according to
organisational needs.
How to Apply
Please apply with your CV
and cover letter as one file with the Job Title of Position Applied
for on the subject line to: hresource@wwfkenya.org to be received no later than 20th July, 2021. We
will not accept applications without a CV and cover letter.
- Work permit restrictions may
apply.
- WWF is an equal opportunity
employer and committed to having a diverse workforce